Find a TenderAwardedContract details notice

Published 6 Mar 2026, 14:04 GMT

Official UK procurement notice

Enterprise Resource Planning (ERP) System for Medicines Manufacturing Centre

Official notice

Authority: Northumbria Healthcare Facilities Management (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC2)

Published estimate£500,000≈ £125k / year · £550,000 inc. VAT21.8% below published estimate

Submissions closed 2 Apr 2026awarded 28 Apr 2026

Awarded to Robosol Software UK Ltd

Contract term 4 yrsends 24 May 2030 · up to 24 May 2034 with extensions · starts 25 May 2026

What is being bought

Published requirement description

The Medicines Manufacturing Centre LLP (MMC) is a new regional centre owned by the eight acute and community NHS Foundation Trusts in the North-East and North Cumbria.

The MMC will produce high-quality, ready-to-administer injectable medicines, including chemotherapy, antibiotics and over-labelled packs to support faster patient discharge.

The ERP must be a comprehensive business platform that integrates and automates core processes—including finance, manufacturing, and supply chain—within a single, unified system. It will centralise data to improve efficiency, provide actionable insights, and support informed decision making across the MMC. By connecting information from multiple departments, the ERP will enable seamless data flow, reduce duplication, and provide real time visibility of operations.

CPV: Enterprise resource planning software package · Software-related services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 4 yrsSMEVCSEPublished value£500,000

Contract period: 25 May 2026 – 24 May 2030 (4 yrs) · up to 24 May 2034 with extensionsValue: £500,000 exc. VAT · £550,000 inc. VAT

Delivery: North EastEligibility: SME eligibleVCSE eligible

Extensions: 4 x 12 optional 12 month extensions available

48451000 Enterprise resource planning software package 72260000 Software-related services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 30%Environmental: 5%

Published sub-criteria (10)

General Inventory Management and Warehouse Activity Requirements: 10%
Production Module Requirements: 10%
Finance Module Requirements: 10%
Digital Solution and Data Requirements: 5%
GMP Regulated Client Requirements: 12%
Maintenance and Support Requirements: 5%
Implementation Requirements: 8%
Action to Support your Employees: 5%
Total Costs over 4 Years: 30%
Commitment to Minimising Carbon Emissions: 5%

Published award criteria (10)

General Inventory Management and Warehouse Activity Requirements
Production Module Requirements
Finance Module Requirements
Digital Solution and Data Requirements
GMP Regulated Client Requirements
Maintenance and Support Requirements
Implementation Requirements
Commitment to Minimising Carbon Emissions
Action to Support your Employees
Total Costs over 4 Years

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 6 Mar 2026, 14:04 GMT
Last source update: 24 Jun 2026, 15:42 BST
Award evaluation window: Submission end – 23 Apr 2026
Authority reference: C429440
FTS notice number: 2026/S 000-020439
Latest notice: Contract details notice (UK7)
Classification (CPV): Enterprise resource planning software packageSoftware-related services
Delivery area: North East (UKC2)
Official registry OCID: ocds-h6vhtk-066441 Find a Tender

How it was run

Official notice

Run through: Atamis (Health Family) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Submission deadline: 2 Apr 2026, 12:00 BST
Clarification deadline: 26 Mar 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

atamis-1928.lightning.force.com ↗

Timeline

6 Mar 2026 → 24 Jun 2026 · 8 dates

Tender notice published228 days ago
6 Mar 2026, 14:04 GMT
Clarification questions by208 days ago
26 Mar 2026, 12:00 GMT
Submission deadline201 days ago
2 Apr 2026, 12:00 BST
Award decision expected by179 days ago
23 Apr 2026, 23:59 BST
Assessment summaries sent174 days ago
29 Apr 2026, 00:00 BST
Standstill ends161 days ago
11 May 2026, 23:59 BST
Contract starts148 days ago
25 May 2026, 00:00 BST
Latest notice published118 days ago
24 Jun 2026, 15:42 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 Mar 2026

Tender notice published
6 Mar 2026, 14:04 GMT
UK4
Contract award notice published
29 Apr 2026, 17:05 BST
UK6
Status changed to complete
29 Apr 2026, 17:05 BST
Contract signature expected
18 May 2026, 23:59 BST
scheduled
Contract details notice published
24 Jun 2026, 15:42 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £391,0001 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 11 Jun 2026

Awarded to	Value	Date	Status
Robosol Software UK LtdSME25 May 2026 – 24 May 2030 · up to 24 May 2034Extensions: Optional extension of a further 4 x 12 month periods · Options: Optional extension of a further 4 x 12 month periods	£391,000	28 Apr 2026	Awarded

Contracts

Enterprise Resource Planning (ERP) System for Medicines Manufacturing Centre · Robosol Software UK LtdSME
Signed
11 Jun 2026
Value
£391,000
Period
11 Jun 2026 – 10 Jun 2030 · up to 10 Jun 2034 with extensions
Status
active
Extensions
Optional extension of a further 4 x 12 month periods
Options
Optional extension of a further 4 x 12 month periods
No agreed KPIs: KPI's have been included in this contract but do not need to be published as below £5 Million threshold

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Northumbria Healthcare Facilities Management

Contracting authorityPublic authority - central government GB-PPON: PLMV-4859-MQXP Northumbria House, Unit 7 & 8 Silver Fox Way, Cobalt Business Park, North Shields, North East, NE27 0QJContact email

Bidders & participating suppliers

1 commercial party on the notice

Robosol Software UK LtdAwarded supplierGB-COH: 07148085 3 Argent Court Sylvan Way, Southfields Business Park, Basildon, East of England, SS15 6THContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender24 Jun 2026, 15:42 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender29 Apr 2026, 17:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 Mar 2026, 14:04 GMT