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Published 8 Jun 2026, 15:31 BST

Official UK procurement notice

Enterprise Asset Management System

Official notice

Authority: South Yorkshire Mayoral Combined Authority (Local council)

GoodsCompetitive flexible procedureAbove threshold
Sectors: Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE3)
Published estimate£1,200,000≈ £400k / year · £1,440,000 inc. VAT · 1 value update
Submissions closed 6 Feb 2026
Contract term 3 yrsup to 6 yrs with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

SYMCA owns the South Yorkshire Supertram network and seeks a modern Enterprise Asset Management System (EAMS) to replace the current system and support safety, compliance and efficient maintenance operations. The EAMS will be hosted on Microsoft Azure with M365 integration (AAD SSO, SharePoint for documents, Power BI analytics), and must support linear asset management for tracks and routes. The Authority intends a rapid core deployment, followed by iterative enhancement aligned to bus reform and broader SYMCA needs.

  • How the procedure runs: Stage 1 Supplier Questionnaire based upon product functionality Stage 2 ITT with quality and price criteria Stage 3 Demonstration with scoring

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 3 yrsPublished value£1,200,000
Contract period: 1 Apr 2026 — 31 Mar 2029 (3 yrs) · up to 6 yrs with extensionsDelivery: Yorkshire & Humber
Value
£1,200,000 exc. VAT · £1,440,000 inc. VAT
Extensions
1 x 3 years
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
  • Supplier Questionnaire — Ability to meet SYMCA's needs

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
8 Jun 2026, 15:31 BST
Last source update
8 Jun 2026, 15:31 BST
Award evaluation window
Submission end — 20 Mar 2026, 23:59 GMT
Authority reference
DN791482
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Software package and information systems
Delivery area
Yorkshire & Humber (UKE3)
Official registry OCID
ocds-h6vhtk-05d05c Find a Tender
How it runs
Stage 1 Supplier Questionnaire based upon product functionality Stage 2 ITT with quality and price criteria Stage 3 Demonstration with scoring

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
6 Feb 2026, 12:00 GMT
Clarification deadline
21 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
procontract.due-north.com/Register ↗

Timeline

6 published dates · Europe/London
  1. Tender notice published340 days ago
    21 Oct 2025, 09:00 BST
  2. Clarification questions by309 days ago
    21 Nov 2025, 12:00 GMT
  3. Submission deadline232 days ago
    6 Feb 2026, 12:00 GMT
  4. Award decision expected by190 days ago
    20 Mar 2026, 23:59 GMT
  5. Contract starts179 days ago
    1 Apr 2026, 00:00 BST
  6. Latest notice published110 days ago
    8 Jun 2026, 15:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—8 Jun 2026CancelledSubstantial change in scope and desired contract term due to expanding responsibilities of the contracting authority. A replacement tender will be published with new requirements.

Notice history

7 events · 2 releases on Find a Tender · since 21 Oct 2025
  1. Procurement termination notice published
    8 Jun 2026, 15:31 BSTUK12
  2. Published value updated
    8 Jun 2026, 15:31 BSTwas £1,200,000
  3. Status changed to complete
    8 Jun 2026, 15:31 BST
  4. Procurement method changed
    8 Jun 2026, 15:31 BST
  5. Deadline withdrawn
    8 Jun 2026, 15:31 BST
  6. Buyer details updated
    8 Jun 2026, 15:31 BST
  7. Tender notice published
    21 Oct 2025, 09:00 BSTUK4

Contracting authority & participating public bodies

South Yorkshire Mayoral Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PDBT-6675-QXPN 11 Broad Street West, Sheffield, Yorkshire & Humber, S1 2BQ

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published
  • Technical specifications tenderTechnical specifications
  • Bidding documents and specificationstenderBidding documents and specificationsAccess: https://procontract.due-north.com/Register

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender