Enquiry Control and Utility Asset Management System

{
  "id": "009687-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-03-25T16:04:23Z",
  "ocid": "ocds-h6vhtk-044c97",
  "buyer": {
    "id": "GB-COH-05375370",
    "name": "Firmus Energy (Distribution) Limited"
  },
  "tender": {
    "id": "ocds-h6vhtk-044c97",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 500000,
          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "It is anticipated that any contract awarded will be entered into for a three (3) year period. The total duration indicated above reflects the potential for 2x1 year contract extensions."
        },
        "renewal": {
          "description": "It is anticipated that any contract awarded will be entered into for a three (3) year period. The total duration indicated above reflects the potential for 2x1 year contract extensions."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "firmus energy wants to procure a contract for the provision of an Enquiry Control and Utility Asset Management System to assist in every day operations of connecting new customers and managing and maintaining the gas network and associated assets.  \nfirmus energy wants to work with a supplier who can successfully deliver a cloud hosted and futureproofed Enquiry Control and Utility Asset Management System for a gas distribution business, which will provide increased staff productivity, improved business intelligence and increased return on investment. \nThe project will be managed using appropriate project management methodologies to ensure on time and on budget delivery. The end product will be designed through interactive requirements gathering and design workshops, agreed with firmus energy and will be implemented by the supplier to meet the agreed configuration, specifications, designs and quality assurance.\nThe supplier will lead firmus energy through the transition to the new system and continue to support, maintain and develop the product through the lifetime of the contract.\nAt the end of the procurement process, firmus energy want to purchase a system that enables firmus energy to reduce opex costs, increase staff productivity, is future proof and is easily configurable.",
        "secondStage": {
          "maximumCandidates": 4,
          "minimumCandidates": 4
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "selectionCriteria": {
          "description": "As set out in the Pre-Qualification Questionnaire"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Antrim, Co Antrim, N. Ireland"
        },
        "deliveryAddresses": [
          {
            "region": "UKN0D"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72212000",
            "scheme": "CPV",
            "description": "Programming services of application software"
          },
          {
            "id": "72223000",
            "scheme": "CPV",
            "description": "Information technology requirements review services"
          },
          {
            "id": "72224000",
            "scheme": "CPV",
            "description": "Project management consultancy services"
          },
          {
            "id": "72225000",
            "scheme": "CPV",
            "description": "System quality assurance assessment and review services"
          },
          {
            "id": "72227000",
            "scheme": "CPV",
            "description": "Software integration consultancy services"
          },
          {
            "id": "72232000",
            "scheme": "CPV",
            "description": "Development of transaction processing and custom software"
          },
          {
            "id": "72241000",
            "scheme": "CPV",
            "description": "Critical design target specification services"
          },
          {
            "id": "72242000",
            "scheme": "CPV",
            "description": "Design-modelling services"
          },
          {
            "id": "72243000",
            "scheme": "CPV",
            "description": "Programming services"
          },
          {
            "id": "72245000",
            "scheme": "CPV",
            "description": "Contract systems analysis and programming services"
          },
          {
            "id": "72246000",
            "scheme": "CPV",
            "description": "Systems consultancy services"
          },
          {
            "id": "72251000",
            "scheme": "CPV",
            "description": "Disaster recovery services"
          },
          {
            "id": "72253000",
            "scheme": "CPV",
            "description": "Helpdesk and support services"
          },
          {
            "id": "72254000",
            "scheme": "CPV",
            "description": "Software testing"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72262000",
            "scheme": "CPV",
            "description": "Software development services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72265000",
            "scheme": "CPV",
            "description": "Software configuration services"
          },
          {
            "id": "72266000",
            "scheme": "CPV",
            "description": "Software consultancy services"
          },
          {
            "id": "72267000",
            "scheme": "CPV",
            "description": "Software maintenance and repair services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          },
          {
            "id": "72320000",
            "scheme": "CPV",
            "description": "Database services"
          }
        ]
      }
    ],
    "title": "Enquiry Control and Utility Asset Management System",
    "value": {
      "amount": 500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0025",
      "scheme": "CELEX"
    },
    "description": "firmus energy is tendering for the provision of an Enquiry Control and Utility Asset Management System. firmus energy is looking for bidders with the experience, skill and technical ability to provide a reliable Enquiry Control and Utility Asset Management System to assist in every day operations of connecting new customers and managing and maintaining the gas network and associated assets. \nEstimated total contract value (based on the entire potential contract duration, including any extensions) is anticipated to be between £300,000 and £500,000.",
    "secondStage": {
      "successiveReduction": true
    },
    "tenderPeriod": {
      "endDate": "2024-04-18T17:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "As set out in the procurement and contract documents",
      "performanceTerms": "As set out in the contract",
      "tendererLegalForm": "Subject to the status and involvement of the parties, firmus energy may require the parties to commit to joint and several liabilty in respect of the contract. Alternatively firmus energy may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any framework agreement."
    },
    "hasRecurrence": false,
    "reviewDetails": "firmus energy will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all bidders. The standstill period provides time for review of the award decision by unsuccessful bidders before the contract is entered into.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "depositsGuarantees": "firmus energy reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance."
    },
    "submissionMethod": [
      "written"
    ],
    "otherRequirements": {
      "reductionCriteria": "As stated in the procurement documents"
    },
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "As stated in the procurement documents."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated procedure with prior call for competition"
  },
  "parties": [
    {
      "id": "GB-COH-05375370",
      "name": "Firmus Energy (Distribution) Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN0D",
        "locality": "ANTRIM",
        "postalCode": "BT414LZ",
        "countryName": "United Kingdom",
        "streetAddress": "A4-A5 Fergusons Way Kilbegs Road"
      },
      "details": {
        "url": "http://www.firmusenergy.co.uk",
        "classifications": [
          {
            "id": "PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT",
            "scheme": "TED_CE_ACTIVITY",
            "description": "Production, transport and distribution of gas and heat"
          }
        ]
      },
      "identifier": {
        "id": "05375370",
        "scheme": "GB-COH",
        "legalName": "Firmus Energy (Distribution) Limited"
      },
      "contactPoint": {
        "url": "https://www.firmusenergy.co.uk/enquiry-control-and-utility-asset-management-system",
        "email": "procurement@firmusenergy.co.uk"
      }
    },
    {
      "id": "GB-FTS-9400",
      "name": "High Court of Justice in Northern Ireland",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "postalCode": "BT1 3JF",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, Chichester Street"
      },
      "identifier": {
        "legalName": "High Court of Justice in Northern Ireland"
      },
      "contactPoint": {
        "email": "office@courtsni.gov.uk"
      }
    }
  ],
  "language": "en",
  "description": "This contract is being procured competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure. Bidders who wish to participate in this procurement will be required to provide their contact details to procurement@firmusenergy.co.uk upon downloading the procurement documents. Bidders who fail to provide their details or register in this manner will not receive any clarifications or updated information provided by firmus energy during the procurement process.\nThe costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of the relevant parties.",
  "initiationType": "tender"
}