Find a TenderAwardedContract details notice
Published 20 Jun 2025, 14:51 BST

Official UK procurement notice

Enjoy Swansea Bay Videography 2025

Official notice

Authority: City & County of Swansea (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Budget not disclosed£1£1 inc. VAT
Submissions closed 27 Jun 2025awarded 1 Jul 2025
Awarded to CLEAR CUT SOCIAL LTD
Contract term 5 moends 23 Nov 2025 · starts 5 Jul 2025

What is being bought

Published requirement description

The 2025 campaign will gather content from each Swansea Council event to promote the comprehensive event schedule. The new videos produced from this contract will need to follow the current set of campaign videos – view the current playlist and familiarise yourself with the content and style. The goal of this videography project is to capture the vibrant energy and emotions of the event. Bidders are expected to work the full hours of the event to ensure they capture key details.

CPV: Motion picture and video services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 moSMEVCSEPublished value£1
Contract period: 5 Jul 2025 – 23 Nov 2025 (5 mo)Value: £1 exc. VAT · £1 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Bidders are expected to work the full hours of the event to ensure they capture key details.

    The event scheduled consists of:

    Wales airshow 5th & 6th July

    Ironman 13th July

    Outdoor cinema 26th & 27th July

    Outdoor theatre 13th & 14th Aug

    Amplitude 16th & 17th Aug

    International jazz festival 5th - 7th Sept

    Swansea Bay 10K 14th Sept

    Spooks in the city 26th Oct

    Fireworks 5th Nov

    Christmas parade 23rd Nov

    2025 round up video Editing

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Lowest Price: Lowest Price Receives Full 20% Scoring Available
Conditions of participation1
  • Condition of participation

    Bidders are expected to work the full hours of the event to ensure they capture key details.

    The event scheduled consists of:

    Wales airshow 5th & 6th July

    Ironman 13th July

    Outdoor cinema 26th & 27th July

    Outdoor theatre 13th & 14th Aug

    Amplitude 16th & 17th Aug

    International jazz festival 5th - 7th Sept

    Swansea Bay 10K 14th Sept

    Spooks in the city 26th Oct

    Fireworks 5th Nov

    Christmas parade 23rd Nov

    2025 round up video Editing

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Jun 2025, 14:51 BST
Last source update
23 Sept 2025, 11:29 BST
Authority reference
CCS/25/080
FTS notice number
2025/S 000-034107
Latest notice
Contract details notice (UK7)
Classification (CPV)
Motion picture and video services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-055107 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowed
Submission deadline
27 Jun 2025, 12:00 BST
Clarification deadline
25 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Project Ref. 59675 ITT Ref: 118112 Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850Thanks

Timeline

20 Jun 2025 → 23 Sept 2025 · 5 dates
  1. Tender notice published
    20 Jun 2025, 14:51 BST
  2. Clarification questions by
    25 Jun 2025, 12:00 BST
  3. Submission deadline
    27 Jun 2025, 12:00 BST
  4. Contract starts
    5 Jul 2025, 00:00 BST
  5. Latest notice published398 days ago
    23 Sept 2025, 11:29 BST

Notice history

3 events · 2 releases on Find a Tender · since 20 Jun 2025
  1. Tender notice published
    20 Jun 2025, 14:51 BST
    UK4
  2. Contract details notice published
    23 Sept 2025, 11:29 BST
    UK7
  3. Status changed to complete
    23 Sept 2025, 11:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £27,7501 contract exc. VAT
Contracts signed 1latest 1 Jul 2025
Awarded toValueDateStatus
CLEAR CUT SOCIAL LTD£27,750 †—Awarded

Contracts

  • Enjoy Swansea Bay Videography 2025 · CLEAR CUT SOCIAL LTD

    Signed
    1 Jul 2025
    Value
    £27,750
    Period
    1 Jul 2025 – 31 Mar 2026
    Status
    active

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • CLEAR CUT SOCIAL LTDAwarded supplierGB-PPON: PRPX-3639-YYVQ 57a High street, Glynneath, Neath , Wales, SA11 5DAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender