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Published 9 Jun 2025, 14:05 BST

Official UK procurement notice

Energy Management Software · UK public procurement notice

Official notice

Authority: University of Leeds (Education)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE42)
Published estimate£150,000≈ £30k / year · £200,000 inc. VAT
Submissions closed 4 Jul 2025
Contract term 5 yrsends 1 Jan 2031 · up to 1 Jan 2035 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

The requirement is for a hosted energy management software solution capable of integrating data from a range of sources, such as internal and external platforms and systems. This includes Tridium N4 Supervisor, Schneider PME and Utility DC/DA platforms (Gas, Half Hourly, Non Half Hourly, and Water portfolios).

Access Code : E2CH7N5BB2

To view this notice, please click here:

neupc.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsPublished value£200,000
Contract period: 1 Jan 2026 – 1 Jan 2031 (5 yrs) · up to 1 Jan 2035 with extensionsValue: £200,000 exc. VAT · £200,000 inc. VAT
Delivery: Yorkshire & Humber
Extensions: The initial contract term will be 60 months with options to extend for a further 48 months subject to annual review.
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 30%Environmental: 15%
Published sub-criteria (4)
  • Functional & Non Functional Requirements: 50%
  • Experience: 5%
  • Whole Life Cost: 30%
  • Sustainability: 15%
Published award criteria (4)
  • Functional & Non Functional Requirements: Requirements
  • Experience
  • Sustainability
  • Whole Life Cost: Cost
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Jun 2025, 14:05 BST
Last source update
10 Jun 2025, 10:05 BST
FTS notice number
2025/S 000-030952
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systems
Delivery area
Yorkshire & Humber (UKE42)
Official registry OCID
ocds-h6vhtk-05454d Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
4 Jul 2025, 13:00 BST
Clarification deadline
30 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

neupc.delta-esourcing.com/delta/ ↗

Timeline

9 Jun 2025 → 1 Jan 2026 · 4 dates
  1. Tender notice published
    9 Jun 2025, 14:05 BST
  2. Clarification questions by
    30 Jun 2025, 13:00 BST
  3. Submission deadline
    4 Jul 2025, 13:00 BST
  4. Contract starts301 days ago
    1 Jan 2026

Notice history

2 events · 2 releases on Find a Tender · since 9 Jun 2025
  1. Tender notice published
    9 Jun 2025, 14:05 BST
    UK4
  2. Tender notice published
    10 Jun 2025, 10:05 BST
    UK4

Contracting authority & participating public bodies

University of Leeds

Contracting authorityPublic authority - sub-central government GB-PPON: PDVB-8476-PXMZ Purchasing Office, Woodhouse Lane, Leeds, Yorkshire & Humber, LS2 9JTContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender