Find a TenderClosedTender notice
Published 6 Jun 2025, 15:37 BST

Official UK procurement notice

Energy Efficiency Retrofit – Electrical Building Services

Official notice

Authority: Caerphilly County Borough Council (Local council)

Framework agreement4 lotsWorksCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Framework ceiling (notional)£10,000,000total for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 2 Dec 2025
Lots 4see the lot list below
Framework period 2 yrsends 8 Feb 2028 · up to 8 Feb 2030 with extensions · starts 9 Feb 2026

What is being bought4 lots · detail below

Published requirement description

Caerphilly County Borough Council is seeking to establish a Framework for Energy Efficiency Retrofit – Electrical Building Services.

The purpose of this Framework is to support the Authority to deliver a range of electrical energy efficiency retrofit projects including LED lighting upgrades and solar photovoltaic installations at locations within Caerphilly County Borough.In line with Welsh Governments targets the Authority aims to be Net Zero by 2030.

To help achieve this target, the Authority intends to convert all of the lighting within its managed estate to LED format with appropriate controls included. Not only will this help achieve carbon reduction ambitions it will also assist with ensuring appropriate lighting levels are attained within those buildings.

  • How the procedure runs: This procurement will be evaluated as a two-stage process: •Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (“WPSQ”). •Stage Two - The second stage of the evaluation process will consist of the Award Criteria.

CPV: Artificial and natural lighting engineering services for buildings · Building-inspection services · Electrical engineering installation works · Electrical fitting work · Electrical installation work · Electrical installation work of electrical distribution apparatus · Electrical installation work of transformers · Electrical power systems design services · Electrical services · Electrical wiring and fitting work · Electrical wiring work · Engineering design services for mechanical and electrical installations for buildings · +4 more

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 13 suppliers
Framework period
2 yrs · up to 4 yrs from 9 Feb 2026
Published description of the framework

Schedule of Rates for Lot 1, 2 and 4

Mini Competition for Lot 3

Lots and requirements (4)Procurement structure

4 lots · all with a published value · evaluation weights differ by lot
Lot #1Electrical DesignRenewal UK, Wales 2 yrsSMEVCSEPublished value£250,000

Contractors are required to provide legally compliant lighting designs and drawings which include associated components such as PIR’s for the Council’s buildings including but not limited to schools, offices, libraries and leisure centres.

The designs will include lighting plots for all areas and utilise an existing list of approved light fittings. Designs may require new circuits for some additional emergency lights but generally the designs will be used to cover a light for light exchange programme to transition to LEDs.

Full details of the Lot can be found in the tender documents.

Contract period: 9 Feb 2026 – 8 Feb 2028 (2 yrs) · up to 8 Feb 2030 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: UK, WalesEligibility: SME eligibleVCSE eligible
Extensions: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.
Lot #2Lighting and Electrical EquipmentRenewal Wales 2 yrsSMEVCSEPublished value£4,750,000

Contractors will be required to upgrade old inefficient lighting (including PIR’s etc.) to new LED formats within the Council’s buildings including but not limited to schools, offices, libraries and leisure centres.

You will follow lighting designs and drawings which will be provided to you and utilise an existing list of approved LED light fittings. This will include internal and external fittings.

There will be minimal rewiring works. You will need to arrange lifting equipment where necessary. You will comply with the authority’s asbestos requirements including training requirements and provide RAMS. You will be given access to the authority system for uploading completion documents. Whilst onsite you may be asked to install or upgrade other electrical components such as time controls or even point of use hot water heaters.

Full details of the Lot can be found in the tender documents.

Contract period: 9 Feb 2026 – 8 Feb 2028 (2 yrs) · up to 8 Feb 2030 with extensionsValue: £4,750,000 exc. VAT · £5,700,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.
Lot #3Solar EnergyRenewal Wales 2 yrsSMEVCSEPublished value£4,999,998

MCS certified Contractor’s will design and install photovoltaic systems utilising Solar Edge (or equivalent) technology within the Council’s buildings including but not limited to schools, offices, libraries and leisure centres.

PV systems are unlikely to exceed 99kwp in size.

Contractors will need to undertake all appropriate checks with the network operator prior to work commencing. Contractors will need to arrange lifting equipment where necessary and comply with the authority’s asbestos requirements including training requirements and provide RAMS.

You will be given access to the authority database system for uploading completion documents including drawings.

Contracts will be awarded under this lot following further-competition processes which all eligible Contractor’s will be invited to participate in.

Full details of the Lot can be found in the tender documents.

Contract period: 9 Feb 2026 – 8 Feb 2028 (2 yrs) · up to 8 Feb 2030 with extensionsValue: £4,999,998 exc. VAT · £6,000,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.
Lot #4PV MaintenanceRenewal Wales 2 yrsSMEVCSEPublished value£55,000

Contractors will deliver the inspection, maintenance and associated services of existing PV systems across the Council’s buildings including but not limited to schools, offices, libraries and leisure centres. The contractor will ensure that PV systems operate safely, efficiently and in compliance with relevant standards and regulations.

Services include routine inspections, fault detection and maintenance, panel cleaning and periodic reporting.

Full details of the Lot can be found in the tender documents.

Contract period: 9 Feb 2026 – 8 Feb 2028 (2 yrs) · up to 8 Feb 2030 with extensionsValue: £55,000 exc. VAT · £66,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot distribution rule: The Award Criteria is specific to each Lot and each Lot will be awarded based on the evaluation of tender submissions received for that Lot.
What this means for your bid
  • Price carries 70 points on every lot: a 10% discount moves about 7 points.
  • “Energy Efficiency Retrofit – Electrical Building Services” is a framework: the contest is a place on its panel, up to 13 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 Jun 2025, 15:37 BST
Last source update
31 Oct 2025, 14:08 GMT
Award evaluation window
Submission end – 15 Jan 2026
Authority reference
CCBC/PS2899/25/CT
FTS notice number
2025/S 000-070122
Latest notice
Tender notice (UK4)
Classification (CPV)
Artificial and natural lighting engineering services for buildingsBuilding-inspection servicesElectrical engineering installation worksElectrical fitting workElectrical installation workElectrical installation work of electrical distribution apparatusElectrical installation work of transformersElectrical power systems design servicesElectrical servicesElectrical wiring and fitting work
+6 moreElectrical wiring workEngineering design services for mechanical and electrical installations for buildings
Delivery area
UKWales (UKL16)
Official registry OCID
ocds-h6vhtk-0544ac Find a Tender
How it runs

This procurement will be evaluated as a two-stage process:

•Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (“WPSQ”).

•Stage Two - The second stage of the evaluation process will consist of the Award Criteria.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
2 Dec 2025, 12:00 GMT
Clarification deadline
25 Nov 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Jun 2025 → 9 Feb 2026 · 7 dates
  1. Planning notice published
    6 Jun 2025, 15:37 BST
  2. Next notice expected388 days ago
    3 Oct 2025, 23:59 BST
  3. Tender notice published361 days ago
    31 Oct 2025, 14:08 GMT
  4. Clarification questions by336 days ago
    25 Nov 2025, 17:00 GMT
  5. Admission / appointment period ends329 days ago · period end, not a bid countdown
    2 Dec 2025, 12:00 GMT
  6. Award decision expected by284 days ago
    15 Jan 2026, 23:59 GMT
  7. Contract starts260 days ago
    9 Feb 2026

Notice history

8 events · 3 releases on Find a Tender · since 6 Jun 2025
  1. Pipeline notice published
    6 Jun 2025, 15:37 BST
    UK1
  2. Planned procurement notice published
    29 Sept 2025, 08:39 BST
    UK3
  3. Published value updated to £10,000,000
    29 Sept 2025, 08:39 BST
    was £6,000,000
  4. Procurement method changed
    29 Sept 2025, 08:39 BST
  5. Deadline published: 31 Oct 2025, 12:00 GMT
    29 Sept 2025, 08:39 BST
  6. Tender notice published
    31 Oct 2025, 14:08 GMT
    UK4
  7. Status changed to active
    31 Oct 2025, 14:08 GMT
  8. Deadline moved to 2 Dec 2025, 12:00 GMT
    31 Oct 2025, 14:08 GMT
    +32 days · was 31 Oct 2025, 12:00 GMT

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender