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Published 2 Feb 2024, 16:13 GMT

Official UK procurement notice

encompass Resourcing Framework [5144118]

Official notice

Authority: Procurement and Logistics Service·Consortium: 3 public authorities

Framework agreement8 lotsServicesOpen procedureSME suitableMax 8 lots to bid
Sectors: IT Services & Software (72)Business Services & Consultancy (79)Education & Training (80) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£60,000,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 4 Mar 2024awarded 14 Nov 2024
Lots 8max 8 to bid

What is being bought8 lots · detail below

Published requirement description

encompass Resourcing Framework [5144118]

CPV: Business and management consultancy and related services · Business and management consultancy services · Computer training services · Computer-related services · Computer-user familiarisation and training services · IT services: consulting, software development, Internet and support · Project management consultancy services · Specialist training services · Training programme services

How this framework works

From the published notice
Places
up to 70 suppliers · 22 bids on the busiest of 8 lots (0.3 per place) · 21 appointed

Lots and requirements (8)Procurement structure

8 lots · all with a published value · a supplier may bid for at most 8 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £6,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Project and Programme Management Advisory and SupportCancelledRenewalPublished value£2,000,000

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
72224000 Project management consultancy services
Lot #2Change Management Advisory and SupportCancelledRenewalPublished value£4,000,000

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
79400000 Business and management consultancy and related services79410000 Business and management consultancy services
Lot #3Epic Application Build and Configuration SupportCancelledRenewalPublished value£15,600,000

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
72500000 Computer-related services79400000 Business and management consultancy and related services79410000 Business and management consultancy services
Lot #4Epic Integration SupportCancelledRenewalceiling above

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
72500000 Computer-related services79400000 Business and management consultancy and related services79410000 Business and management consultancy services
Lot #5Epic Data Migration SupportCancelledRenewalPublished value£3,200,000

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
72500000 Computer-related services79400000 Business and management consultancy and related services79410000 Business and management consultancy services
Lot #6Epic Training Design, Delivery and Go-Live SupportCancelledRenewalceiling above

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
80510000 Specialist training services80521000 Training programme services80533000 Computer-user familiarisation and training services80533100 Computer training services
Lot #7Epic Post Go-Live Remedial and OptimisationCancelledRenewalPublished value£160,000

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
72500000 Computer-related services79400000 Business and management consultancy and related services79410000 Business and management consultancy services
Lot #8Epic Analytics Strategy SupportCancelledRenewalPublished value£1,600,000

encompass Resourcing Framework [5144118] Additional information: The estimated value stated in II.1.7 is for 2 years with the option to extend for 2 x 1 Year Periods. Lot values are only estimated maximums and may be higher.

Delivery: Northern Ireland
Extensions: Following the Initial Contract Period of 2 Years there is an optional extension of 2 x 1 year Periods available. · 2 x 1-year period at the discretion of the AuthorityVariant bids: not allowed
72500000 Computer-related services79400000 Business and management consultancy and related services79410000 Business and management consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Non-Price: 60%
  • price: 40%
Published award criteria (2)
  • Non-Price: 60
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “encompass Resourcing Framework [5144118]” is a framework: the contest is a place on its panel, up to 70 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Feb 2024, 16:13 GMT
Last source update
25 Nov 2024, 14:18 GMT
Award evaluation window
4 Mar 2024 – …
Authority reference
5144118
FTS notice number
2024/S 000-038018
Classification (CPV)
Business and management consultancy and related servicesBusiness and management consultancy servicesComputer training servicesComputer-related servicesComputer-user familiarisation and training servicesIT services: consulting, software development, Internet and supportProject management consultancy servicesSpecialist training servicesTraining programme services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0436f0 Find a Tender
Review and risk notes
Review procedure

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts Regulations 2015 (SI 2015/102) (as amended) may bring proceedings to the High Court (Northern Ireland). Any such proceedings are subject to the time limits as detailed in the Public Contracts Regulations 2015 (SI 2015/102) (as amended).

Publisher note: Lot values are only estimated maximums and may be higher.

How it was run

Official notice
Appointment period ends
4 Mar 2024, 15:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
4 Mar 2024, 15:30 GMT

Timeline

4 Mar 2024 → 25 Nov 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Mar 2024, 15:00 GMT
  2. Bids opened
    4 Mar 2024, 15:30 GMT
  3. Bids must remain valid until
    4 Nov 2024, 23:59 GMT
  4. Notice published
    25 Nov 2024, 14:18 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Nov 2024, 14:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 21admitted to the panel · see the list ↓
Bids received 229 from SMEs · busiest of 8 lots
Contracts signed 8latest 14 Nov 2024

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £6,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Project and Programme Management Advisory and Support

    Signed
    14 Nov 2024
    Value
    £2,000,000
    Status
    active

  • Lot 2 - Change Management Advisory and Support

    Signed
    14 Nov 2024
    Value
    £4,000,000
    Status
    active

  • Lot 3 - Epic Application Build and Configuration Support

    Signed
    14 Nov 2024
    Value
    £15,600,000
    Status
    active

  • Lot 4 - Epic Integration Support

    Signed
    14 Nov 2024
    Value
    ceiling above
    Status
    active

  • Lot 5 - Epic Data Migration Support

    Signed
    14 Nov 2024
    Value
    £3,200,000
    Status
    active

  • Lot 6 - Epic Training Design, Delivery and Go-Live Support

    Signed
    14 Nov 2024
    Value
    ceiling above
    Status
    active

  • Lot 7 - Epic Post Go-Live Remedial and Optimisation

    Signed
    14 Nov 2024
    Value
    £160,000
    Status
    active

  • Lot 8 - Epic Analytics Strategy Support

    Signed
    14 Nov 2024
    Value
    £16,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Project and Programme Management Advisory and Support22bids · 22 electronic · 19 from abroad9——
2 · Change Management Advisory and Support22bids · 22 electronic · 20 from abroad9——
3 · Epic Application Build and Configuration Support22bids · 22 electronic · 20 from abroad9——
4 · Epic Integration Support22bids · 22 electronic · 20 from abroad9——
5 · Epic Data Migration Support22bids · 22 electronic · 20 from abroad9——
6 · Epic Training Design, Delivery and Go-Live Support22bids · 22 electronic · 20 from abroad9——
7 · Epic Post Go-Live Remedial and Optimisation22bids · 22 electronic · 20 from abroad9——
8 · Epic Analytics Strategy Support22bids · 22 electronic · 20 from abroad9——

Contracting authority & participating public bodies

2 public bodies on the notice

Procurement and Logistics Service

Contracting authorityBody governed by public lawHealth 77 Boucher Crescent, Belfast, UK, BT12 6HUContact name, email Published organisation website ↗

Consortium members and other public bodies

Framework contractors & participating bidders

22 commercial parties on the notice
  • ANSWER DIGITAL LIMITEDFramework contractor Union Mills 9 Dewsbury Road, LEEDS, UK, LS11 5DDContact email, phone
  • Answer Digital LimitedFramework contractor Union Mills 9 Dewsbury Road, LEEDS, UK, LS11 5DDContact email, phone
  • Apira LtdFramework contractor 2-6 Boundary Row, London, UK, SE1 8HPContact email, phone
  • CHANNEL 3 CONSULTING LTDFramework contractor 21 Queen Elizabeth Street, LONDON, UK, SE1 2PDContact email, phone
  • CHARKOS UK LTDFramework contractor 105 Bath Road, SWINDON, UK, SN1 4AXContact email, phone
  • CLOUD 21 LIMITEDFramework contractor Suite 1 40 Churchill Square, Kings Hill, WEST MALLING, UK, ME19 4YUContact email, phone
  • Deloitte - Main Account MCS/LLPFramework contractor Hill House, LONDON, UK, EC4A 3JRContact email, phone
  • EGRESS LIMITEDFramework contractor Unit 14, Athena Court Athena Drive, WARWICK, UK, CV34 6RTContact email, phone
  • ERNST YOUNG LLPFramework contractor 1 More Place, LONDON, UK, SE1 7EUContact email, phone
  • Expleo Technology Ireland LimitedFramework contractor 30 North Wall Quay, Dublin, IE, D01 R8H7Contact email, phone
Show 12 more suppliers
  • FINYX CONSULTING LIMITEDFramework contractor The Catalyst, Baird Lane, Heslington, York, UK, YO10 5GAContact email, phone
  • Global EntServ UK Limited DXC TechnologyFramework contractor ROYAL PAVILION, ALDERSHOT, UK, GU11 1PZContact email, phone
  • HEALTH SYSTEMS SUPPORT LIMITEDFramework contractor 7 Station Road Chobham, WOKING, UK, GU24 8AQContact email, phone
  • INTEGRELLA LTDFramework contractor 25 Eccleston Place, LONDON, UK, SW1W 9NFContact email, phone
  • Ideal HealthFramework contractor Knoll House, Knoll Road, Camberley, UK, GU15 3SYContact email, phone
  • KPMGFramework contractor The Soloist Building, 1 Lanyon Place, Belfast, UK, BT1 3LPContact email, phone
  • MODIS INTERNATIONAL LIMITEDFramework contractor 10 Bishops Square, Spitalfields Market, LONDON, UK, E1 6EGContact email, phone
  • OPTUM HEALTH SOLUTIONS UK LIMITEDFramework contractor 1ST FLOOR, MAIDENHEAD, UK, SL6 1EHContact email, phone
  • PA CONSULTING Services LTDFramework contractor Centre House, 79 Chichester Street, Belfast, UK, BT1 4JEContact email, phone
  • SANS SOUCI CONSULTING LIMITEDFramework contractor 23 Derryvolgie Avenue, BELFAST, UK, BT9 6FNContact email, phone
  • TASMAN GROUP LIMITEDFramework contractor 6th Floor 207 Old Street the Bower, LONDON, UK, EC1V 9NRContact email, phone
  • Telefónica TechFramework contractor CONCOURSE BUILDING, BELFAST, UK, BT3 9DTContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria