Official UK procurement notice
EMSP Facilities Management · UK public procurement notice
Authority: Highlands and Islands Enterprise
What is being bought
Published requirement descriptionTHIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE.
Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025).
The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
CPV: Accommodation, building and window cleaning services · Building and facilities management services · Building-cleaning services · Cleaning services · Facilities management services · Heating-plant repair and maintenance work · Landscape gardening services · Preventive maintenance services · Repair and maintenance of plant · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · Repair and maintenance services of boilers · Repair and maintenance services of electrical and mechanical building installations · +5 more
The lotProcurement structure
single lot · value publishedLot #1HIE requires a suitably qualified and experienced supplier to provide facilities…AwardedRenewalPublished value£810,000
HIE requires a suitably qualified and experienced supplier to provide facilities management services at EMSP (Malin and Camas House), whilst offering best value in the expenditure of public funds.
The requirements cover soft and hard FM services as well as tenant liaison. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Delivery Methodology: 15%
- Management Methodology: 10%
- Management and Delivery Team: 15%
- Fair Work First: 5%
- Monitoring and Reporting of Community Benefits: 5%
- price: 40%
- Environmental Sustainability and Net Zero: 10%
Published award criteria (10)
- Cyber Security: pass/fail
- Prompt Payment Standard Clause: pass/fail
- Delivery Methodology: 15%
- Management Methodology: 10%
- Management and Delivery Team: 15%
- Fair Work First: 5%
- Payment of the Real Living Wage: pass/fail
- Environmental Sustainability and Net Zero: 10%
- Monitoring and Reporting of Community Benefits: 5%
- Price: 40%
- Suitability
4A2 The supplier or if services are sub-contracted, then the waste management AND the landscaping services providers will be required to have in place the relevant Waste management licences under the Environmental Protection Act 1990 and Waste Management (Scotland) Regulations 2011. www2.sepa.scot/wastecarriers ↗.
4A2 Bidders must have an up-to-date Basic Disclosure Scotland Certificate for the core delivery team personnel used to deliver this contract (including core engineer team, cleaning operatives and pest control technicians) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet).
- Economic & financial standing
The bidder confirms they already have or can commit to obtain prior to the commencement of the Contract, the levels of insurance cover indicated for the following:
4B5a Professional Risk Indemnity – minimum GBP 1m in aggregate
4B5b Employers (compulsory) Liability – minimum GBP 5m for each and every claim. See www.hse.gov.uk/pubns/hse40.pdf ↗ for more information
4B5c Public Liability – minimum GBP 5m for each and every claim
4B6 HMRC IR35 (not scored)
HIE as a public body must comply with HMRC IR35 provisions. If bidding as a personal service company (PSC) or will be using one to provide services under the contract identify these PSC (s) in your response to 4B6. Further guidance and a link to the HMRC ‘’check employment details for tax’’ tool can be located here: www.gov.uk/guidance/check-emplo… ↗
- Technical & professional ability
4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to SPD for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement.
4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (for info)
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Sept 2024, 09:43 BST
- Last source update
- 10 Jan 2025, 10:30 GMT
- Award evaluation window
- 15 Oct 2024 – …
- Authority reference
FTS 34- FTS notice number
2025/S 000-000788- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04977fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please refer to KPIs in Appendix 1.
Publisher note: The figure used in I.1.5 & II.2.6. reflects the contract value including the option extension period. It also includes allowances for additional services at Camas House; reactive repairs; cleaning consumables; asset replacements; biomass pellets; price increases as per the Terms and Conditions. (SC Ref:784553)
How it was run
Official notice- Submission deadline
- 15 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 15 Oct 2024, 12:00 BST
Timeline
15 Oct 2024 → 10 Jan 2025 · 3 dates- Submission deadline15 Oct 2024, 12:00 BST
- Bids opened15 Oct 2024, 12:00 BST
- Notice published10 Jan 2025, 10:30 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Jan 2025, 10:30 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Oban Electrical Services (Ltd)SMESubcontracting: specialist contractors required for annual preventative maintenance | £665,875 † | — | Awarded |
Contracts
Contract 000788-2025-FTS 34-1 · Oban Electrical Services (Ltd)SME
- Signed
- 8 Jan 2025
- Value
- £665,875
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Oban Electrical Services (Ltd)Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.