← Back to search results

ClosedFind a Tender · UK4

EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170

Buyer: TRANSPORT UK EAST MIDLANDS LIMITED →

Participate on eastmidlandsrailway.medius-s2c.com ↗External submission platform

BuyerTRANSPORT UK EAST MIDLANDS LIMITED
StatusClosed
Deadline4 Sept 2026
Value£1,876,000
Published4 Aug 2026

What is being bought

East Midlands Railway (EMR) operates passenger rail services across the East Midlands and relies on the continued performance of HVAC systems on its Class 158 and 170 fleet to support safe operation, passenger comfort, demisting and overall service reliability. The Supplier is required to provide an integrated HVAC support solution covering maintenance, overhaul and spares support across both fleets. EMR's preference is for a model that gives a clear point of accountability, well-defined operational interfaces and strong performance visibility across the full support package. Schedule Lot 1: HVAC Overhaul and Repair (Class 158), Schedule Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)

Delivery location

UKF, GB · UKF, GB

Categories

Repair, maintenance and associated services related to railways and other equipment 50220000

Lot details

HVAC Overhaul and Repair (Class 158)

The Supplier shall deliver a comprehensive HVAC overhaul, repair, and refurbishment service for the Class 158 fleet. This shall include planned overhaul programmes, corrective repair activity, and associated engineering support required to maintain reliability and performance. The Supplier shall operate a structured and controlled overhaul model aligned to EMR requirements, ensuring quality, traceability, and efficient turnaround.

Statusactive
Value£1,076,000
Contract periodFrom 9 Nov 2026 to 4 Dec 2028
SME suitabilitySuitable for SMEs

Award criteria
Quality — Quality 60% (60%)
Price — Price 40% Refer to Appendix J Pricing Schedule (40%)

Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)

The Supplier shall deliver an integrated field engineering and technical support service that maintains HVAC system performance, supports fleet availability and enables safe, reliable operation of the Class 158 and Class 170 fleets. The required output is a responsive support model that provides planned maintenance, corrective maintenance, fault diagnosis, technical advice, defect rectification and depot coordination in accordance with agreed service levels and EMR operational priorities. The Supplier shall provide clear evidence that field engineering activity is controlled, traceable, technically assured and aligned to agreed return-to-service requirements.

Statusactive
Value£800,000
Contract periodFrom 9 Nov 2026 to 4 Dec 2028
SME suitabilitySuitable for SMEs

Award criteria
Quality — Quality 60% (60%)
Price — Price 40% Refer to Appendix J Pricing Schedule (40%)

What is included

ItemCategoryQuantity
1Repair, maintenance and associated services related to railways and other equipmentNot published
2Repair, maintenance and associated services related to railways and other equipmentNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 50. The category anchor is Repair, maintenance and associated services related to railways and other equipment (50220000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 503,0813 median · 24.7 average (755 of 3,081 with a bid count)3.6 average (847 of 3,081 with named award suppliers)Not published
Same buyer5Not publishedNot publishedNot published
Delivery region: UKF2051 median · 35.9 average (27 of 205 with a bid count)4.2 average (31 of 205 with named award suppliers)Not published
Similar published value (0.5×–2×)3356 median · 6.3 average (7 of 335 with a bid count)1.4 average (8 of 335 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementYes
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeutilities
Covered byNot published
Submission policyallowed
Selection criteriaNot published
Risk detailsWhilst the broad scope of the requirement is known at the commencement of this procurement, the precise nature, timing, volume and sequencing of some activities cannot be fully determined at this stage. EMR therefore reserves the right to modify the Contract, in accordance with the Procurement Act.

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-069a62
Latest release ID073795-2026
Latest release timestampTue Aug 04 2026 14:09:09 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/073795-2026
Tender statusactive
Procurement methodopen
Procurement method detailsCompetitive flexible procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-09-04T11:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadline2026-08-14T23:59:59+01:00
Award period: startNot published
Award period: end2026-11-09T23:59:59Z
Submission method detailshttps://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2321&Culture=en-GB
Submission languagesen
Electronic catalogue policyNot published
Total tender value£1,876,000
Tender lots in source2
Tender items in source2
Tender documents in source3
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
4 Aug 2026tender073795-2026
15 May 2026planning045082-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "073795-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-04T15:09:09+01:00",
  "ocid": "ocds-h6vhtk-069a62",
  "buyer": {
    "id": "GB-COH-09860485",
    "name": "TRANSPORT UK EAST MIDLANDS LIMITED"
  },
  "tender": {
    "id": "PS0023",
    "lots": [
      {
        "id": "1",
        "title": "HVAC Overhaul and Repair (Class 158)",
        "value": {
          "amount": 1076000,
          "currency": "GBP",
          "amountGross": 1291200
        },
        "status": "active",
        "options": {
          "description": "The right to additional purchases while the contract is valid.\nAny compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance."
        },
        "renewal": {
          "description": "The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).\nEMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The Supplier shall deliver a comprehensive HVAC overhaul, repair, and refurbishment service for the Class 158 fleet. This shall include planned overhaul programmes, corrective repair activity, and associated engineering support required to maintain reliability and performance.\nThe Supplier shall operate a structured and controlled overhaul model aligned to EMR requirements, ensuring quality, traceability, and efficient turnaround.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality 60%"
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Price 40% Refer to Appendix J Pricing Schedule"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-04T23:59:59Z",
          "startDate": "2026-11-09T00:00:00Z",
          "maxExtentDate": "2030-12-04T23:59:59Z"
        }
      },
      {
        "id": "2",
        "title": "Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)",
        "value": {
          "amount": 800000,
          "currency": "GBP",
          "amountGross": 960000
        },
        "status": "active",
        "options": {
          "description": "The right to additional purchases while the contract is valid.\nAny compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance."
        },
        "renewal": {
          "description": "The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).\nEMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The Supplier shall deliver an integrated field engineering and technical support service that maintains HVAC system performance, supports fleet availability and enables safe, reliable operation of the Class 158 and Class 170 fleets.\nThe required output is a responsive support model that provides planned maintenance, corrective maintenance, fault diagnosis, technical advice, defect rectification and depot coordination in accordance with agreed service levels and EMR operational priorities. The Supplier shall provide clear evidence that field engineering activity is controlled, traceable, technically assured and aligned to agreed return-to-service requirements.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality 60%"
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Price 40% Refer to Appendix J Pricing Schedule"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-04T23:59:59Z",
          "startDate": "2026-11-09T00:00:00Z",
          "maxExtentDate": "2030-12-04T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50220000",
            "scheme": "CPV",
            "description": "Repair, maintenance and associated services related to railways and other equipment"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50220000",
            "scheme": "CPV",
            "description": "Repair, maintenance and associated services related to railways and other equipment"
          }
        ]
      }
    ],
    "title": "EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170",
    "value": {
      "amount": 1876000,
      "currency": "GBP",
      "amountGross": 2251200
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2321&Culture=en-GB",
        "documentType": "technicalSpecifications"
      },
      {
        "id": "073795-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/073795-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-04T15:09:09+01:00"
      }
    ],
    "procedure": {
      "features": "The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiation phase.\nDuring Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis.\nInitial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2.\nStage 2 will consist of a structured negotiation phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution.\nFollowing the conclusion of negotiations, Tenderers will be invited to submit a final revised tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders.\nThe Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender.\nPlease note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-02T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-11-09T23:59:59Z"
    },
    "description": "East Midlands Railway (EMR) operates passenger rail services across the East Midlands and relies on the continued performance of HVAC systems on its Class 158 and 170 fleet to support safe operation, passenger comfort, demisting and overall service reliability.\nThe Supplier is required to provide an integrated HVAC support solution covering maintenance, overhaul and spares support across both fleets. EMR's preference is for a model that gives a clear point of accountability, well-defined operational interfaces and strong performance visibility across the full support package.\nSchedule Lot 1: HVAC Overhaul and Repair (Class 158), \nSchedule Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)",
    "riskDetails": "Whilst the broad scope of the requirement is known at the commencement of this procurement, the precise nature, timing, volume and sequencing of some activities cannot be fully determined at this stage.\nEMR therefore reserves the right to modify the Contract, in accordance with the Procurement Act.",
    "tenderPeriod": {
      "endDate": "2026-09-04T11:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-08-14T23:59:59+01:00"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2321&Culture=en-GB",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-COH-09860485",
      "name": "TRANSPORT UK EAST MIDLANDS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC4A 3AG",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor St Andrew's House"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "09860485",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Procurement@eastmidlandsrailway.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PYJP-8287-BJGL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
4 Aug 2026 · 073795-2026 · tender
{
  "id": "073795-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-04T15:09:09+01:00",
  "ocid": "ocds-h6vhtk-069a62",
  "buyer": {
    "id": "GB-COH-09860485",
    "name": "TRANSPORT UK EAST MIDLANDS LIMITED"
  },
  "tender": {
    "id": "PS0023",
    "lots": [
      {
        "id": "1",
        "title": "HVAC Overhaul and Repair (Class 158)",
        "value": {
          "amount": 1076000,
          "currency": "GBP",
          "amountGross": 1291200
        },
        "status": "active",
        "options": {
          "description": "The right to additional purchases while the contract is valid.\nAny compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance."
        },
        "renewal": {
          "description": "The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).\nEMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The Supplier shall deliver a comprehensive HVAC overhaul, repair, and refurbishment service for the Class 158 fleet. This shall include planned overhaul programmes, corrective repair activity, and associated engineering support required to maintain reliability and performance.\nThe Supplier shall operate a structured and controlled overhaul model aligned to EMR requirements, ensuring quality, traceability, and efficient turnaround.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality 60%"
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Price 40% Refer to Appendix J Pricing Schedule"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-04T23:59:59Z",
          "startDate": "2026-11-09T00:00:00Z",
          "maxExtentDate": "2030-12-04T23:59:59Z"
        }
      },
      {
        "id": "2",
        "title": "Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)",
        "value": {
          "amount": 800000,
          "currency": "GBP",
          "amountGross": 960000
        },
        "status": "active",
        "options": {
          "description": "The right to additional purchases while the contract is valid.\nAny compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance."
        },
        "renewal": {
          "description": "The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).\nEMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The Supplier shall deliver an integrated field engineering and technical support service that maintains HVAC system performance, supports fleet availability and enables safe, reliable operation of the Class 158 and Class 170 fleets.\nThe required output is a responsive support model that provides planned maintenance, corrective maintenance, fault diagnosis, technical advice, defect rectification and depot coordination in accordance with agreed service levels and EMR operational priorities. The Supplier shall provide clear evidence that field engineering activity is controlled, traceable, technically assured and aligned to agreed return-to-service requirements.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality 60%"
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Price 40% Refer to Appendix J Pricing Schedule"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-04T23:59:59Z",
          "startDate": "2026-11-09T00:00:00Z",
          "maxExtentDate": "2030-12-04T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50220000",
            "scheme": "CPV",
            "description": "Repair, maintenance and associated services related to railways and other equipment"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50220000",
            "scheme": "CPV",
            "description": "Repair, maintenance and associated services related to railways and other equipment"
          }
        ]
      }
    ],
    "title": "EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170",
    "value": {
      "amount": 1876000,
      "currency": "GBP",
      "amountGross": 2251200
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2321&Culture=en-GB",
        "documentType": "technicalSpecifications"
      },
      {
        "id": "073795-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/073795-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-04T15:09:09+01:00"
      }
    ],
    "procedure": {
      "features": "The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiation phase.\nDuring Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis.\nInitial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2.\nStage 2 will consist of a structured negotiation phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution.\nFollowing the conclusion of negotiations, Tenderers will be invited to submit a final revised tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders.\nThe Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender.\nPlease note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-02T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-11-09T23:59:59Z"
    },
    "description": "East Midlands Railway (EMR) operates passenger rail services across the East Midlands and relies on the continued performance of HVAC systems on its Class 158 and 170 fleet to support safe operation, passenger comfort, demisting and overall service reliability.\nThe Supplier is required to provide an integrated HVAC support solution covering maintenance, overhaul and spares support across both fleets. EMR's preference is for a model that gives a clear point of accountability, well-defined operational interfaces and strong performance visibility across the full support package.\nSchedule Lot 1: HVAC Overhaul and Repair (Class 158), \nSchedule Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)",
    "riskDetails": "Whilst the broad scope of the requirement is known at the commencement of this procurement, the precise nature, timing, volume and sequencing of some activities cannot be fully determined at this stage.\nEMR therefore reserves the right to modify the Contract, in accordance with the Procurement Act.",
    "tenderPeriod": {
      "endDate": "2026-09-04T11:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-08-14T23:59:59+01:00"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2321&Culture=en-GB",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-COH-09860485",
      "name": "TRANSPORT UK EAST MIDLANDS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC4A 3AG",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor St Andrew's House"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "09860485",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Procurement@eastmidlandsrailway.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PYJP-8287-BJGL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
15 May 2026 · 045082-2026 · planning
{
  "id": "045082-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-15T16:44:49+01:00",
  "ocid": "ocds-h6vhtk-069a62",
  "buyer": {
    "id": "GB-COH-09860485",
    "name": "TRANSPORT UK EAST MIDLANDS LIMITED"
  },
  "tender": {
    "id": "PS0023",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-12-01T23:59:59Z",
          "startDate": "2026-12-01T00:00:00Z",
          "maxExtentDate": "2030-11-30T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50220000",
            "scheme": "CPV",
            "description": "Repair, maintenance and associated services related to railways and other equipment"
          }
        ]
      }
    ],
    "title": "PME HVAC Maintenance, Overhaul & Spares Support for Class 158 & Class 170 Fleet",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "East Midlands Railway (EMR) is seeking information from the market to inform a future procurement for HVAC maintenance, overhaul, and spares support across the Class 158 and Class 170 fleets.\nThis Preliminary Market Engagement (PME) exercise is intended to gather market insight to support the development of the procurement strategy, scope of services, and contract structure. The PME will also explore opportunities for fleet consolidation, innovation, resilience, and value for money.\nThe outcome of this PME may result in revisions to the final Procurement Strategy prior to the publication of the Invitation to Tender (ITT).",
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-COH-09860485",
      "name": "TRANSPORT UK EAST MIDLANDS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC4A 3AG",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor St Andrew's House"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "09860485",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Procurement@eastmidlandsrailway.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PYJP-8287-BJGL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "045082-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/045082-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-15T16:44:49+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-02T23:59:59+01:00",
        "description": "This PME exercise is being conducted to inform the development of a future ITT for the overhaul, maintenance, and technical support of HVAC systems, which are critical to passenger comfort, operational reliability, and compliance with safety and environmental standards.\nThe PME seeks to:\n•\tUnderstand supplier capability and technical competence, including experience with rail-specific HVAC systems, overhaul programmes, fault diagnostics, and lifecycle asset management\n•\tAssess supplier capacity and resilience, including the ability to support planned and reactive maintenance, manage obsolescence, and respond to operational failures within required timescales\n•\tExplore supply chain resilience, including spare parts availability, OEM approvals, accreditation, and contingency arrangements\n•\tIdentify opportunities for SME participation, either as principal suppliers, framework participants, or specialist subcontractors\n•\tUnderstand available monitoring and condition-based maintenance solutions, including remote diagnostics, performance reporting, and energy-efficiency monitoring\n•\tExplore sustainability and decarbonisation opportunities, including energy-efficient HVAC solutions, refrigerant management, environmental compliance, waste reduction, and alignment with railway sustainability objectives\n•\tGather insight into commercial and pricing models, including fixed-price maintenance, overhaul schedules, call-off arrangements, whole-life costing approaches, and indexation mechanisms\nSuppliers will be invited to review PME documentation and submit responses to a series of structured questions. EMR will review all feedback received and use the information gathered to refine the service specification, commercial model, and evaluation methodology for the future procurement.\nParticipation in this PME does not guarantee involvement in the subsequent procurement and is not a mandatory requirement for bidding.\nFeedback gathered during the PME will be analysed and used to inform the final ITT documentation. Once finalised, the procurement opportunity will be formally advertised and competed via Find a Tender, in accordance with the Procurement Act 2023 and applicable transparency requirements.\nExpressions of Interest in the PME will be managed through EMR's WAX procurement portal. Interested parties will need to be registered on WAX to access the PME documentation and submit their responses. https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2286&Culture=en-GB"
      }
    ]
  },
  "initiationType": "tender"
}