Find a TenderAwardedContract details notice
Published 11 Apr 2025, 12:42 BST

Official UK procurement notice

Emergency Planning Training and Exercise Programme - London Borough of Sutton

Official notice

Authority: London Borough of Sutton (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£20,000≈ £10k / year · £24,000 inc. VAT10% below published estimate
Submissions closed 7 May 2025awarded 3 Jul 2025
Awarded to Rod Jarman Associates Ltd trading as the London Policing College
Contract term 2 yrsends 30 Jun 2027 · up to 30 Jun 2028 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

The London Borough of Sutton is seeking to procure the services of a suitably qualified and experienced provider or consultancy to develop and deliver five (5) Emergency Planning training and exercise events. The primary objective of this program is to enhance the Council's ability to effectively manage and respond to emergencies, thereby safeguarding the safety and well-being of its residents.

The budget for this project (2 years) is in the range of £16,000- £20,000 Maximum

Please refer to the specification for further details

CPV: Education and training services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£20,000
Contract period: 1 Jul 2025 – 30 Jun 2027 (2 yrs) · up to 30 Jun 2028 with extensionsValue: £20,000 exc. VAT · £24,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: The Authority proposes to enter into a contract with the successful Tenderer ('Potential Supplier') for a duration of two years with an option to extend for a further one year. The anticipated contract commencement date is 1 July 2025.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The London Borough of Sutton is seeking to procure the services of a suitably qualified and experienced provider or consultancy to develop and deliver five (5) Emergency Planning training and exercise events. The primary objective of this programme is to enhance the Council's ability to effectively manage and respond to emergencies, thereby safeguarding the safety and well-being of its residents. Given that the cohort of officers and members remains largely consistent year-on-year and has previously undergone related training, proposals must demonstrate a clear understanding of this context and recommend a delivery methodology that optimises efficiency and effectiveness, taking into account the seniority of the participants. Key Outcomes: Improved Operational Readiness Strengthened Leadership and Decision-Making Validated Emergency Response Plans Enhanced Community Resilience Actionable Insights and Continuous Improvement The budget for this project (2 years) is in the range of £16,000- £20,000 Maximum Please refer to the specification for full details.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Apr 2025, 12:42 BST
Last source update
4 Jul 2025, 12:03 BST
FTS notice number
2025/S 000-014576
Latest notice
Contract details notice (UK7)
Classification (CPV)
Education and training services
Delivery area
UKLondon (UKI63)
Official registry OCID
ocds-h6vhtk-050160 Find a Tender

How it was run

Official notice
Run through: London Tenders Portal
Supplier login requiredElectronic submission allowed
Access & registration note: Free regional portal
Submission deadline
7 May 2025, 12:00 BST
Clarification deadline
30 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Apr 2025 → 4 Jul 2025 · 5 dates
  1. Tender notice published
    11 Apr 2025, 12:42 BST
  2. Clarification questions by
    30 Apr 2025, 12:00 BST
  3. Submission deadline
    7 May 2025, 12:00 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST
  5. Latest notice published
    4 Jul 2025, 12:03 BST

Notice history

3 events · 2 releases on Find a Tender · since 11 Apr 2025
  1. Tender notice published
    11 Apr 2025, 12:42 BST
    UK4
  2. Contract details notice published
    4 Jul 2025, 12:03 BST
    UK7
  3. Status changed to complete
    4 Jul 2025, 12:03 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £17,9951 contract exc. VAT
Contracts signed 1latest 3 Jul 2025
Awarded toValueDateStatus
Rod Jarman Associates Ltd trading as the London Policing College£17,995 †—Awarded

Contracts

  • Contract 1 · Rod Jarman Associates Ltd trading as the London Policing College

    Signed
    3 Jul 2025
    Value
    £17,995
    Period
    4 Jul 2025 – 30 Jun 2027 · up to 30 Jun 2028 with extensions
    Status
    active
    Extensions
    The Authority proposes to enter into a contract with the successful Tenderer ('Potential Supplier') for a duration of two years with an option to extend for a further one year.

Contracting authority & participating public bodies

London Borough of Sutton

Contracting authorityPublic authority - sub-central government GB-PPON: PJMC-1445-VCVG Civic Offices, St Nicholas Way, Sutton, London, SM1 1EAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • ROD JARMAN ASSOCIATES LIMITEDAwarded supplierGB-COH: 07460380GB-PPON: PLXW-2235-RRQM 46-54 High Street, Ingatestone, East of England, CM4 9DWContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender