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Official procurement procedure

Emergency Lighting Inspection, Testing and Maintenance Services

services
Competitive flexible procedure
Emergency lighting equipment
Repair and maintenance services
UK
Open submission portal
Official notice
Published value
£1,000,000
Submission deadline 6 Oct 2026, 12:00 BST
Lots published1
Procurement Intelligence
Published evidence · v1
Suitable for SMEs
Prepared 7 Sept 2026, 18:22 BST
A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.
Bid readiness
Core facts published
Deadline: 6 Oct 2026, 12:00 BST
Submission route published
Scope structure
1lots
1 lot · 1 published item
2 published CPV families
Decision Velocity
~52 days
Typical sector award window after deadline
Sector median: 52 days
Contract lifecycle
Not published
No future linked contract end in retained records
No published extension signal
Sector Market Benchmark (CPV 31)
Based on 58 published procedures
Median Winning Discount
22.5%
Award reduction below published budget
Typical Bids Received
1.5 bidders
Median competitive participation in sector
Typical Evaluation Window
52 days
Median time between deadline and award
Top Contenders in this Sector (CPV 31)
Active commercial suppliers winning public contracts in this field
SupplierAwards won in sectorTotal awarded valueAvg. winning discount
SSE Energy Supply LimitedCRN: PCGX-2814-WLHL
18 contractsNot disclosedAt ceiling / not disclosed
YÜ ENERGY RETAIL LIMITEDCRN: PTNX-6527-XQXY
16 contractsNot disclosedAt ceiling / not disclosed
Npower Commercial Gas LimitedCRN: PNPM-1457-MYHW
15 contractsNot disclosedAt ceiling / not disclosed
British Gas Trading LimitedCRN: PPQG-1767-NGCR
14 contractsNot disclosedAt ceiling / not disclosed
Good Energy LtdCRN: PLNW-9135-RDNX
14 contractsNot disclosedAt ceiling / not disclosed
Conrad Energy Group LimitedCRN: PZRR-8583-MLBT
14 contractsNot disclosedAt ceiling / not disclosed
TotalEnergies Gas and Power LimitedCRN: PDYB-5247-JVLW
14 contractsNot disclosedAt ceiling / not disclosed
Drax Energy Solutions LimitedCRN: PHGT-4176-JZYL
14 contractsNot disclosedAt ceiling / not disclosed
Crown Gas and Power LimitedCRN: PJDJ-2921-JGBW
9 contractsNot disclosedAt ceiling / not disclosed
Crown Gas and Power 2 LimitedCRN: PTHL-9393-TNVJ
9 contractsNot disclosedAt ceiling / not disclosed
Evidence coverage
9/12 core inputs published
Framework procedure
Comparable published opportunities
Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.
Published procedurePublished valueMatching evidence
Framework Agreement for the provision of Gas Tightness TestingStaffordshire County Council · 3 Sept 2026, 10:43 BST
£250,000
same CPV family
same authority
same region
The Provision of a Design, De-modification & Installation Service for Communication Equipment in Police Rotary and Fixed Wing AircraftWest Yorkshire Combined Authority · 27 Aug 2026, 12:56 BST
£6,760,000
same CPV family
same region
similar value band
FW - Services - Supply & Maintenance of Electronic Key Safes - Multi Site - 1234SOUTHERN ELECTRIC POWER DISTRIBUTION PLC · 31 Aug 2026, 11:15 BST
£2,323,500
same CPV family
same region
similar value band
Ticket Gate MaintenanceWM TRAINS LIMITED · 26 Aug 2026, 13:03 BST
£4,986,877
same CPV family
same region
similar value band
SF6 Leak Repair FrameworkNATIONAL GRID ELECTRICITY TRANSMISSION PLC · 7 Sept 2026, 13:45 BST
£7,500,000
same CPV family
same region
similar value band
Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Staffordshire County Council: "Emergency Lighting Inspection, Testing and Maintenance Services". Published status: active. Published value: £1,000,000. 1 published lot. Recorded submission deadline: 6 Oct 2026, 12:00 BST. Published submission portal: supplierlive.proactisp2p.com.
Contracting AuthorityStaffordshire County CouncilScope & CategoriesSERVICES (1 lot)Submission Window
28d 17h left
6 Oct 2026, 12:00 BST
Submission Gateway
Proactis / ProContract
supplierlive.proactisp2p.com
Legal Basis & Regime2023/54 · Competitive flexible procedure · Above thresholdEstimated Value (exc. VAT)£1,000,000
Bidder Intelligence · Authority Profile: Staffordshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Staffordshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 0 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityStaffordshire County Council
Procedure methodCompetitive flexible procedure
Procurement categoryservices
Statusactive
Framework / DPSFramework
CompetitionNot published
Above thresholdYes
Legal basisUKPGA · 2023/54
Tender period startsNot published
Clarification deadline1 Oct 2026, 23:59 BST
Electronic submissionallowed
Submission languagesen
Published7 Sept 2026, 17:01 BST
Last source update7 Sept 2026, 17:01 BST
Recurring procurementYes
ClassificationEmergency lighting equipment, Repair and maintenance services
Delivery area
UK
OCIDocds-h6vhtk-06f3f1
How to participate
Open submission portal
Submission methodNot published
Electronic submissionallowed
Clarification deadline1 Oct 2026, 23:59 BST
Submission languagesen
Expression of interest deadline6 Oct 2026, 12:00 BST
E-Sourcing Portal
Proactis / ProContract
Open portal
Submission instructions
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'. https://supplierlive.proactisp2p.com All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
What is being bought
The purpose is to provide annual Planned Inspection and Testing of maintained and non-maintained luminaires, illuminated escape signage and associated battery systems where present. The Contract comprises Planned Inspection and Testing of emergency lighting systems and Responsive Fault Attendance for reported faults and system failures. The Contract does not include guaranteed remedial works, installations, system upgrades or replacement equipment. A 24/7 callout facility will be required to deliver responsive fault activities. The Contract is to enable the inspection and testing of Staffordshire County Council's (SCC's) Corporate properties and Local Education Authority (LEA) Maintained Schools. Additionally, the Contract Managing Agent may use the Contract for some or all its customers' 200+ Academy, Fire Service and other properties. There are presently approximately 471 properties under contract, which are anticipated to be transferred to this agreement. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. Please note: The Council is awarding a single supplier Framework
What changed
From the official release history
  1. Official notice release published
    7 Sept 2026, 17:01 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    active
    Renewal
    Published value£1,000,000
    The source published no individual title or description for this lot.
    Contract period1 May 2027, 00:00 BST — 30 Apr 2029, 23:59 BST
    Eligibility
    SME eligible
    VCSE eligible
    Options / renewal2 x 1 years to extend to 30th April 2030 and 30th April 2031
Timeline
  1. Procedure published
    7 Sept 2026, 17:01 BST
  2. Submission deadline
    6 Oct 2026, 12:00 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Staffordshire County Council

Contracting authority GB-PPON-PZDG-2995-QQMD
View buyer profile
Documents (3)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published