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Find a TenderAwardedContract details notice
Published 22 May 2025, 08:40 BST

Official UK procurement notice

Open Framework for the Provision of Emergency Accommodation for Homeless Customers

Official notice

Authority: Derby City Council (Local council)

Open framework scheme2 lotsServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55)Community & Cultural Services (98) Delivery: East Midlands (UKF11)
Framework ceiling (notional)£68,000,000envelope for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 18 Dec 2025awarded 19 Feb 2026
Awarded to DALTON HOUSING CIC +10 more2 awards
Framework period 3 yrsends 31 Mar 2029 · up to 31 Mar 2034 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Derby City Council is seeking to appoint suppliers of emergency accommodation to an open framework through which it can purchase the accommodation it needs to fulfil its statutory duties and other emerging need.

Derby City Council is seeking suppliers who can deliver to this specification and the standards stated within it, with emergency accommodation for homeless people owed duties under the Homeless Reduction Act 2017 or placed under a legislative power.

The provision of emergency nightly paid accommodation is a part of the Council's response to homeless households whom the Council has determined have nowhere else to be accommodated that night. These households at this point are considered homeless. As part of the agreed nightly placement of a household in emergency accommodation, the Council will continue to work with the household to relieve their homelessness and discharge their statutory duties as quickly as possible.

The following two lots are required for the framework:

  • Lot 1 - Room Only emergency accommodation
  • Lot 2 - Self-contained emergency accommodation

The primary user of the framework will be Derby City Council but we have included provision for Erewash Borough Council to use the framework for their Emergency Accommodation Requirements if necessary. The value of any spend incurred by Erewash Borough Council from this framework is unlikely to exceed £500,000.00 per annum.

  • The authority expects to re-tender this requirement around 1 Dec 2033, 23:59 GMT.

CPV: Accommodation services · Hotel accommodation services · Services provided by bed and breakfast establishments

How this framework works

From the published notice
Type
Open framework · open framework scheme (admission reopens)
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Bids received
29 bids on the busiest of 2 lots · 30 suppliers appointed
Framework period
3 yrs · up to 8 yrs from 1 Apr 2026
Scheme runs until
31 Mar 2034
Buyer regions
UKF11, UKF12
Who may buy through it

Erewash Borough Council

Published description of the framework

New bookings will be made by the Council who will consider the supplier list and the household requiring emergency accommodation and the lot their requirement fits into and consider the daily supplier list (to be known as the Vacancy and Placement Log) of vacancies available. The Council will then use the Call Off process which will prioritise offers for bookings by supplier rankings.

If the supplier confirms that they can accept the booking then the Council will send a booking form by email to the supplier, detailing the accommodation type and occupancy required and the supplier's best price agreed when the supplier joined the framework. This becomes the Service Level Agreement for that booking.

Each day Service Suppliers on the framework will be asked to establish their available accommodation for that day no later than 9.00am. Service Suppliers may advise the Housing Options Team by email of any changes to their room availability up to 5.00pm.

When there is a requirement for the Service, the Council will make an initial telephone call or send an email to the first ranked Framework Supplier, who has suitable availability for the specific customer(s) the Council needs to secure accommodation for outlining the requirement and seeking initial agreement to the placement. This will be followed by a confirmation email with an attached Booking Form which will specify the needs to be met. The selected Framework Supplier will complete the Booking Form and return it to the Council within one hour.

If the highest ranked Framework Supplier is not able to accept the placement, they will advise the Council, who will then approach the second ranked service supplier as above. This approach will continue until a placement is secured.

The issue of a Booking Form by the Council to the preferred Framework Supplier will constitute a binding Individual Agreement to provide the Service, as set out in the completed Booking Form, at the nightly cost as per the Supplier's contracted rate. The Booking Form confirms, in addition, that the Service Supplier accepts the wider Call Off Terms and Conditions for the placement as set out in Section

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £34,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Room Only Emergency AccommodationAwardedRenewal 3 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2034 with extensions
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: 5 * 12 months extensions. For the first extension a second, successive, framework will be created. · 5 * 12 months. Initial extension will be done by creation of a second, successive, framework.
55110000 Hotel accommodation services55270000 Services provided by bed and breakfast establishments98341000 Accommodation services
Lot #2Self-Contained Emergency AccommodationAwardedRenewal 3 yrsceiling above

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2034 with extensions
Delivery: East Midlands
Extensions: 5 * 12 months extensions. For the first extension a second, successive, framework will be created. · 5 * 12 months. First extension will create a second, successive, framework
55110000 Hotel accommodation services55270000 Services provided by bed and breakfast establishments98341000 Accommodation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Open Framework for the Provision of Emergency Accommodation for…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Open framework scheme
Who may use the vehicle
Erewash Borough Council · open scheme: new suppliers can join during the term
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Dec 2033
First published
22 May 2025, 08:40 BST
Last source update
29 Apr 2026, 08:39 BST
Award evaluation window
Submission end – 1 Mar 2026
Authority reference
TD2177
FTS notice number
2025/S 000-074728
Latest notice
Contract details notice (UK7)
Classification (CPV)
Accommodation servicesHotel accommodation servicesServices provided by bed and breakfast establishments
Delivery area
East Midlands (UKF11)
Official registry OCID
ocds-h6vhtk-051c7a Find a Tender

How it was run

Official notice
Appointment period ends
18 Dec 2025, 10:00 GMT
Clarification deadline
17 Dec 2025, 23:00 GMT
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please note suppliers wishing to express interest and obtain the documentation must do so by 11.30pm on 17/12/2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 10.00am on Thursday 18/12/2025.

Documents are available at www.eastmidstenders.org ↗

Please search for TD2177

Please note: we will only accept expressions of interest through the e-tendering system.

Timeline

22 May 2025 → 29 Apr 2026 · 11 dates
  1. Planning notice published
    22 May 2025, 08:40 BST
  2. Market engagement
    22 Aug 2025, 23:59 BST

    Pre-market engagement activities may include but are not limited to:

    • Research and experience discussions via email/telephone
    • MS Forms Survey
    • Potential Market Engagement event/s
    • Visits to providers for research purposes

    To register your interest to participate in the above, please provide your contact details via [email protected]

    THIS IS NOT AN INVITATION TO TENDER.

    THIS NOTICE SERVES TO INFORM THE MARKET OF OUR INTENTION TO TENDER LATER IN 2025.

    THIS NOTICE ALSO SERVES TO ALERT THE MARKET TO PRELIMINARY MARKET ENGAGEMENT EVENTS TO BE HELD IN THE COMING WEEKS.

  3. Next notice expected349 days ago
    1 Nov 2025, 23:59 GMT
  4. Tender notice published332 days ago
    18 Nov 2025, 12:11 GMT
  5. Clarification questions by303 days ago
    17 Dec 2025, 23:00 GMT
  6. Admission / appointment period ends302 days ago · period end, not a bid countdown
    18 Dec 2025, 10:00 GMT
  7. Assessment summaries sent240 days ago
    19 Feb 2026
  8. Award decision expected by229 days ago
    1 Mar 2026, 23:59 GMT
  9. Standstill ends227 days ago
    3 Mar 2026, 23:59 GMT
  10. Contract starts199 days ago
    1 Apr 2026, 00:00 BST
  11. Latest notice published170 days ago
    29 Apr 2026, 08:39 BST

Notice history

10 events · 5 releases on Find a Tender · since 22 May 2025
  1. Pipeline notice published
    22 May 2025, 08:40 BST
    UK1
  2. Preliminary market engagement notice published
    18 Jul 2025, 14:27 BST
    UK2
  3. Tender notice published
    18 Nov 2025, 12:11 GMT
    UK4
  4. Published value published: £68,000,000
    18 Nov 2025, 12:11 GMT
  5. Status changed to active
    18 Nov 2025, 12:11 GMT
  6. Deadline published: 18 Dec 2025, 10:00 GMT
    18 Nov 2025, 12:11 GMT
  7. Contract award notice published
    20 Feb 2026, 09:14 GMT
    UK6
  8. Status changed to complete
    20 Feb 2026, 09:14 GMT
  9. Contract signature expected
    31 Mar 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    29 Apr 2026, 08:39 BST
    UK7
Routine re-releases (5)
  • 2025-07: 1 release · 18 Jul 2025
  • 2025-05: 1 release · 22 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 302 awards · see the list ↓
Bids received 2927 from SMEs · busiest of 2 lots
Named bidders 31published on the award notice
Contracts signed 2latest 31 Mar 2026

£34,000,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Room Only Emergency Accommodation1 award
DALTON HOUSING CICSME, DERBY GUEST HOUSE LTDSME, MARSTON & HEATH LIMITEDSME, MITA AI LTDSME, PRIM SHORT STAYS LTDSME, R&R RENTAL ACCOMMODATION LTDSME +18 more1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2034Extensions: 5 * 12 months · Options: 5 * 12 monthsceiling above19 Feb 2026Awarded
Lot 2 · Self-Contained Emergency Accommodation1 award
11 Group HoldingsSME, DERBY GUEST HOUSE LTDSME, EXCLUSIVE HOUSING SOLUTIONS LIMITEDSME, MITA AI LTDSME, PRIM SHORT STAYS LTDSME, PROPERTY MALAK LTDSME +22 more1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2034Extensions: 5 * 12 months · Options: 5 * 12 monthsceiling above19 Feb 2026Awarded

Contracts

All 2 of these contracts carry the same published figure, £34,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Room Only Emergency Accommodation25final-stage tenders241—
2 · Self-Contained Emergency Accommodation29final-stage tenders271—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Derby City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQVM-1383-ZBXP The Council House - Corporation Street, Derby, East Midlands, DE1 2FSContact email

Framework contractors & participating bidders

31 commercial parties on the notice · 30 awarded
  • 11 GROUP HOLDINGS LIMITEDFramework contractorGB-COH: 11366446GB-PPON: PZRT-2161-YYRT Leon House Myrtle Grove, Manchester, North West, M25 9XAContact email
  • ADFAN LIMITEDBidder / tendererGB-COH: 03146391GB-PPON: PCQM-7359-GWNR Charter House Stanier Way, Wyvern Business Park, Derby, East Midlands, DE21 6BF
  • ASSURED PROPERTY LEASING LTDFramework contractorGB-COH: 14732928GB-PPON: PNVN-9466-GBNH 58 Newthorpe Common Newthorpe, Nottingham, East Midlands, NG16 2EHContact email
  • AVANTIS LIVING LIMITEDFramework contractorGB-COH: 11997084GB-PPON: PBLW-3637-TYQJ Knightsbridge House, Bradford, Yorkshire & Humber, BD4 7SQContact email
  • Ascot HotelFramework contractorGB-PPON: PTCN-6445-LLLR Ascot Hotel 724 Osmaston Road Derby DE24 8GT, Derby, East Midlands, DE248GTContact email
  • CENTENNIAL PROPERTY LIMITEDFramework contractorGB-COH: 08861768GB-PPON: PPBC-3852-BTLW 259 Capability Green, Luton, East of England, LU1 3LUContact email
  • CROMWOOD LTDFramework contractorGB-COH: 04512289GB-PPON: PVYD-8381-RDHM 16e Urban Hive Theydon Road, London, London, E5 9BQContact email
  • DALTON HOUSING CICFramework contractorGB-COH: 14117951GB-PPON: PBPN-6412-PLGR Unit I1, Base Chamberlain Business Centre, Hull, Yorkshire & Humber, HU8 8HLContact email
  • DERBY GUEST HOUSE LTDFramework contractorGB-COH: 09329143GB-PPON: PWJJ-6927-YYQZ Vicarage Corner House,219 Burton Road, Derby, East Midlands, DE23 6AEContact email
  • EXCLUSIVE HOUSING SOLUTIONS LIMITEDFramework contractorGB-COH: 09603880GB-PPON: PGPG-9287-WMRM Friars Mead, Stanmore, London, HA7 2RDContact email
Show 21 more suppliers
  • HILBROKE HOUSE LTDFramework contractorGB-COH: 11442669GB-PPON: PCTT-4597-DGNN 299-301 Burton Road, Derby, East Midlands, DE23 6AGContact email
  • HOPE AT HAND HEALTH CARE LTDFramework contractorGB-COH: 15057764GB-PPON: PVCB-3947-TYYT 2 Faversham Close, Derby, East Midlands, DE24 9FYContact email
  • ICE HOTELS LTDFramework contractorGB-COH: 14580063GB-PPON: PMDR-9786-VMWY 95 Ashbourne Rd Ashbourne Road, Derby, East Midlands, DE22 4LZContact email
  • MARSTON & HEATH LIMITEDFramework contractorGB-COH: 12721605GB-PPON: PYNV-6445-WXJH FIRST FLOOR OFFICES, STATION WORKS, KENDRICKS ROAD, WEDNESBURY, West Midlands, WS10 8LXContact email
  • MITA AI LTDFramework contractorGB-COH: 11934057GB-PPON: PPTY-2839-LGCV C16, The Ingenuity Centre, Nottingham, East Midlands, NG7 2TUContact email
  • NATIONAL MANAGEMENT TA LTDFramework contractorGB-COH: 15176538GB-PPON: PCZY-3567-GRNJ 37 Normanton Road, Derby, East Midlands, DE1 2GJContact email
  • ORTUS HOUSING CICFramework contractorGB-COH: 14926103GB-PPON: PNBX-4874-YQQT 12 Bridgford Road, Nottingham, East Midlands, NG2 6ABContact email
  • PRIM SHORT STAYS LTDFramework contractorGB-COH: 10883356GB-PPON: PRMD-7369-NYGY Cawley House, Nottingham, East Midlands, NG1 7HRContact email
  • PRIME LETS DERBY LIMITEDFramework contractorGB-COH: 15219575GB-PPON: PVJB-3637-GXQW 155 Normanton Road, Derby, East Midlands, DE23 6URContact email
  • PROPERTY MALAK LTDFramework contractorGB-COH: 11124881GB-PPON: PHQG-3217-MDWR 30 Gee Avenue, Coalville, East Midlands, LE67 2LEContact email
  • R&R RENTAL ACCOMMODATION LTDFramework contractorGB-COH: 08565189GB-PPON: PJTV-7253-MYBL Vicarage Corner House, Derby, East Midlands, DE23 6AEContact email
  • RENT CONNECT HOUSING LIMITEDFramework contractorGB-COH: 07588779GB-PPON: PZYH-5414-YGBZ 726 Capability Green, Luton, East of England, LU1 3LUContact email
  • RNEYZ HOUSING LIMITEDFramework contractorGB-COH: 14265932GB-PPON: PJDD-8846-MHPR Justa House 204-208, Coventry, West Midlands, CV6 4DDContact email
  • SJT Property ServicesFramework contractorGB-PPON: PXLW-1953-NTYJ Unit 3 , Norman House, Derby, East Midlands, DE1 1NUContact email
  • SOUTHSHORE GLOBAL MANAGEMENT LTDFramework contractorGB-COH: 14351985GB-PPON: PJZJ-2265-PMLM 85 Great Portland Street, London, London, W1W 7LTContact email
  • UNITED HOUSING LIMITEDFramework contractorGB-COH: 13830147GB-PPON: PZQV-8438-VGQG 8 Abbots Place, Borehamwood, East of England, WD6 5QPContact email
  • UNITY HOUSING GROUP LTDFramework contractorGB-COH: 14545700GB-PPON: PWYV-5455-RRPT The Workspace, Wolverhampton, West Midlands, WV2 1ELContact email
  • Victoria Park HotelFramework contractorGB-PPON: PPCP-8174-LNYW 312 Burton Road, Derby, East Midlands, DE23 6ADContact email
  • W&J CARTWRIGHT PROPERTIES LTDFramework contractorGB-COH: 16618418GB-PPON: PXRN-4767-MMWL 12 Hopwood Road, Nottingham, East Midlands, NG4 4NAContact email
  • WHYMAN HOUSING CICFramework contractorGB-COH: 15018050GB-PPON: PXCH-1866-QYCZ 14 Widdowson Road, Nottingham, East Midlands, NG10 3SYContact email
  • ZAYAN PROPERTIES LIMITEDFramework contractorGB-COH: 04873745GB-PPON: PQVJ-7437-LHTJ Jessop House Outrams Wharf, Derby, East Midlands, DE21 5ELContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender