TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 4 Jul 2023, 13:46 BST

Official UK procurement notice

Emergency Accommodation 2023 - 2025

Official notice

Authority: Sandwell Metropolitan Borough Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55)Health & Social Care (85)Community & Cultural Services (98) Delivery: West Midlands (UKG37)
Framework ceiling (notional)£3,000,000framework ceiling, not attributable revenue
Submissions closed 2 Aug 2023awarded 21 Dec 2023
Framework period 4 yrsends 31 Aug 2027 · starts 1 Sept 2023

What is being bought

Published requirement description

The requirement is for the provision of Emergency Accommodation to a minimum specification as detailed. Suppliers must undertake to manage the premises on behalf of the Council. We only require Hotel accommodation with a reception that can be available 24 hours a day for booking in new residents. We are not looking for rooms within houses i.e. HMO’s (Houses with Multiple Occupancy, self-contained flats or whole houses. The Council is looking to explore a range of options for the provision of temporary accommodation whereby The Council can access the accommodation at short notice (sometimes on the same day) on a spot purchase basis. The service is open to considering additional forms of emergency accommodation such as Hotel/Bed and Breakfast and where practical self-contained flats or houses.

CPV: Accommodation services · Hotel accommodation services · Hotel services · Social work services with accommodation

How this framework works

From the published notice
Places
up to 20 suppliers · 14 bids received (0.7 per place) · 8 appointed
Framework period
4 yrs from 1 Sept 2023, Not Applicable

The lotProcurement structure

single lot · value published
Lot #1Please refer to the ITT DocumentsAwarded 4 yrsPublished value£3,000,000

Please refer to the ITT Documents. Additional information: Please Note: Contract period 1st September 2023 to 31st August 2025 with an option to extend for a further two years subject to the funding being available and performance until 31st August 2027.

Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)
Delivery: West Midlands
Variant bids: not allowed
55100000 Hotel services55110000 Hotel accommodation services85311000 Social work services with accommodation98341000 Accommodation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20%
  • Price: 80%
Conditions of participation3
  • Suitability

    Please refer to the ITT Documents

  • Economic & financial standing

    Please refer to the ITT Documents

    Minimum: Please refer to the ITT Documents
  • Technical & professional ability

    Please refer to the ITT Documents

    Minimum: Please refer to the ITT Documents
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Emergency Accommodation 2023 - 2025” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
4 Jul 2023, 13:46 BST
Last source update
20 Mar 2024, 13:43 GMT
Award evaluation window
2 Aug 2023 – …
Authority reference
SMBC 23037
FTS notice number
2024/S 000-009016
Classification (CPV)
Accommodation servicesHotel accommodation servicesHotel servicesSocial work services with accommodation
Delivery area
West Midlands (UKG37)
Official registry OCID
ocds-h6vhtk-03deb3 Find a Tender

Publisher note: The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order to View the On-Line Questionnaire and Submit a Tender, you will be required to` Opt-In`. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
2 Aug 2023, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
2 Aug 2023, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sandwellmbc ↗

Timeline

2 Aug 2023 → 20 Mar 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    2 Aug 2023, 15:00 BST
  2. Bids opened
    2 Aug 2023, 15:00 BST
  3. Contract starts
    1 Sept 2023, 00:00 BST
  4. Notice published
    20 Mar 2024, 13:43 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Mar 2024, 13:43 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 1414 from SMEs
Contracts signed 1latest 21 Dec 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Emergency Accommodation

    Signed
    21 Dec 2023
    Value
    £300,000
    Period
    … – 31 Aug 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
14bids · 14 electronic14——

Contracting authority & participating public bodies

Sandwell Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Sandwell Council House, Freeth Street, Oldbury, West Midlands, B69 3DBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of EnglandReview body London

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.