Official UK procurement notice
Electronic Master Patient Index (“eMPI”) Software and Support
Authority: Digital Health & Care Wales (Central government)
Re-procurement plannedElectronic Patient Record System - Cloud Support and Maintenance · tender expected
What is being bought
Published requirement descriptionElectronic Master Patient Index (“eMPI”) is a system to aid the identification of patients and minimise the number of duplicate health records held for each patient. It achieves this by collecting key data from NHS Wales’ clinical systems, including name, address, date of birth and sex, from across NHS Wales Health Boards. This then creates one “gold standard” patient identity record that is intended to best represent the individual. The eMPI is used by all of the national services delivered by Digital Health and Care Wales ("DHCW") and is one of, if not the, most operationally significant systems.
CPV: Electronic data management (EDM)
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jul 2023, 11:54 BST
- Last source update
- 20 Jul 2023, 11:54 BST
- Authority reference
P817- FTS notice number
2023/S 000-020919- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e3beFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The approach is to enter into a Support Agreement with IBM (given that the initial license is a perpetual license), underpinned by the same terms and conditions for an initial period of three (3) years, with the option to extend for a further two (2) years. This approach will provide DHCW with the ability to ensure continuity of service to a number of national systems with eMPI at their core. Only IBM can provide this support service given that the solution is a unique one given the level of bespoke/customisation and that the knowledge and expertise required to support NHS Wales’ solution can only be provided by IBM.
Publisher note: (WA Ref:133359)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| IBM Group | £553,554 † | — | Awarded |
Contracts
Contract 020919-2023-P817-1 · IBM Group
- Signed
- 7 Jun 2023
- Value
- £553,554
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- IBM UK LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.