Find a TenderAwarded without competitionContract details notice
Published 12 May 2025, 12:59 BST

Official UK procurement notice

Electronic Clocking-in System: Proof of Concept

Official notice

Authority: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options. (Central government)

Below threshold - without competitionSME suitable
Awarded value£33,014published award · exc. VAT
Awarded 11 Jun 2026no call for competition
Awarded to ALLOCATE SOFTWARE LTD

What is being bought

Published requirement description

Cardiff and Vale University Health Board’s Capital Estates and Facilities (CEF) Department is looking to implement a contract for an Electronic Clocking-in System. This came to light as part of the Service Board’s ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper based process. This initiative will commence in the Patient Catering Department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division if successful.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSME

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 May 2025, 12:59 BST
Last source update
11 Jun 2026, 13:27 BST
Authority reference
CAV-VEA (25-26) 17
FTS notice number
2026/S 000-055214
Latest notice
Contract details notice (UK7)
Delivery area
UKWales (UKL22)
Official registry OCID
ocds-h6vhtk-0510d6 Find a Tender

Notice history

3 events · 2 releases on Find a Tender · since 12 May 2025
  1. Transparency notice published
    12 May 2025, 12:59 BST
    UK5
  2. Contract signature expected
    22 May 2025, 23:59 BST
    scheduled
  3. Contract details notice published
    11 Jun 2026, 13:27 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £33,0141 award exc. VAT
Contracts signed 1latest 11 Jun 2026
Awarded toValueDateStatus
ALLOCATE SOFTWARE LTDElectronic Clocking-In System23 May 2025 – 23 May 2026£33,014—Awarded

Contracts

  • Electronic Clocking-In System PoC · ALLOCATE SOFTWARE LTD

    Signed
    11 Jun 2026
    Value
    £33,014
    Period
    24 Sept 2026 – 30 Sept 2026
    Status
    active

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Allocate Software LimitedAwarded supplierGB-PPON: PMDT-3379-BBLR 2nd Floor 1 Church Road, Richmond, London, TW9 2QEContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender