Electronic Clocking-In System PoC

{
  "id": "020455-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-05-12T13:00:04+01:00",
  "ocid": "ocds-h6vhtk-0510d8",
  "buyer": {
    "id": "GB-PPON-PXWV-6492-CGMN",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "awards": [
    {
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      "items": [
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          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKL22",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "72000000",
              "scheme": "CPV",
              "description": "IT services: consulting, software development, Internet and support"
            }
          ]
        }
      ],
      "title": "Electronic Clocking-In System",
      "value": {
        "amount": 33014,
        "currency": "GBP",
        "amountGross": 39616.8
      },
      "status": "pending",
      "documents": [
        {
          "id": "020455-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/020455-2025",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-05-12T13:00:04+01:00"
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      "suppliers": [
        {
          "id": "GB-PPON-PMDT-3379-BBLR",
          "name": "Allocate Software Limited"
        }
      ],
      "milestones": [
        {
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          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-05-22T23:59:59+01:00"
        }
      ],
      "relatedLots": [
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      ],
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2026-05-23T23:59:59+01:00",
        "startDate": "2025-05-23T00:00:00+01:00"
      },
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    }
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    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "title": "Electronic Clocking-In System PoC",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "As part of the CEF Service Board’s ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper-based process. This initiative will commence in the Patient Catering department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division.\nThe Allocate system integrates directly with HealthRoster, streamlining rostering, sickness and annual leave management for admin teams, supervisors, and management teams. This seamless link will reduce administrative burdens, improve payroll accuracy and ensure real-time visibility of workforce data. By automating attendance tracking and ‘clocking in’, the system enhances workforce efficiency, reduces errors, and provides valuable insights to support operational planning. This is a significant step forward in modernising our workforce management processes, ensuring greater accuracy and efficiency across the division.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PXWV-6492-CGMN",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
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            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Illiass Dadda",
        "email": "illiass.dadda@wales.nhs.uk",
        "telephone": "+44 29 2150 1382"
      }
    },
    {
      "id": "GB-PPON-PMDT-3379-BBLR",
      "name": "Allocate Software Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI75",
        "country": "GB",
        "locality": "Richmond",
        "postalCode": "TW9 2QE",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor 1 Church Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "PMDT-3379-BBLR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "Claire.Ackerman@rldatix.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}