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Find a TenderAwardedContract details notice
Published 15 Jan 2026, 17:43 GMT

Official UK procurement notice

Electoral Services Printing Contract (electoral registration, scheduled, and unscheduled elections)

Official notice

Authority: North Hertfordshire District Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Postal and telecommunications services (64)IT Services & Software (72)Business Services & Consultancy (79) Delivery: East of England (UKH23)
Published estimate£1,024,000≈ £492k / year · £1,228,800 inc. VAT10.6% below published estimate
Submissions closed 11 Feb 2026awarded 9 Mar 2026
Awarded to CIVICA ELECTION SERVICES LIMITED
Contract term 2 yrs 1 moends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 12 Mar 2026

What is being bought

Published requirement description

North Hertfordshire District Council is inviting tenders for the printing and dispatch of electoral paperwork (electoral registration, absent vote reapplication, annual canvass, scheduled, and unscheduled elections).

This involves the supply and delivery of Electoral Registration and Election Materials as detailed in Schedule 2: Specification of Requirement (SoR).

The Council is seeking a single supplier for all contract requirements, until 31 March 2028. The supplier will support the Council’s priorities of thriving communities, accessible services, responsible growth and sustainability.

  • The authority expects to re-tender this requirement around 12 Dec 2027, 23:59 GMT.

CPV: Data services · Postal services · Printing and delivery services · Printing and related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrs 1 moPublished value£1,024,000
Contract period: 12 Mar 2026 – 31 Mar 2028 (2 yrs 1 mo) · up to 31 Mar 2030 with extensionsValue: £1,024,000 exc. VAT · £1,228,800 inc. VAT
Extensions: The Council proposes to enter into a contract for two years with the successful supplier commencing on 12 March 2026; with the option to extend the contract after that term up to a maximum of four years, extending for no more than 12 months at a time. This is made up of a two-year initial term (12 March 2026 to 31 March 2028) which includes a break clause to be invoked no later than 31 March 2027, in addition to the option to extend on two occasions for a 12-month period each, up to 31 March 2030.
64110000 Postal services72300000 Data services79800000 Printing and related services79823000 Printing and delivery services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Any Contract(s) awarded as a result of this procurement will be awarded on the basis of the offer that is the most advantageous tender (MAT) to the Council. The Award Criteria are: 65% technical/quality. 25% price/ cost. 10% Social Value

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Yes · next expected 12 Dec 2027
First published
15 Jan 2026, 17:43 GMT
Last source update
28 Apr 2026, 15:20 BST
Award evaluation window
Submission end – 2 Mar 2026
Authority reference
NHDC01104686
FTS notice number
2026/S 000-003655
Latest notice
Contract details notice (UK7)
Classification (CPV)
Data servicesPostal servicesPrinting and delivery servicesPrinting and related services
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-060711 Find a Tender
Contract terms summary

In consideration of performing its obligations under the Contract, the Contractor shall be paid by the Council the Contract Price. Unless agreed otherwise by both Parties, payment will be made within 30 days of receipt and agreement of invoices, submitted monthly in arrears, for the Services provided to the satisfaction of the Council.

Review and risk notes
Risks

The Government announcement is expected in summer 2026 regarding local government reorganisation which will impact on the types of elections held in future years as listed in the table included within Schedule 2 (Specification of Requirements) Sections 3 and 4 of the Invitation to Tender, which could impact on the volumes and dates provided in these sections.

The UK Parliamentary General Election must take place no later than August 2029, but a snap election could occur any time before this date.

Participation in flexible voting pilots may be applicable during the contract term.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
11 Feb 2026, 17:00 GMT
Clarification deadline
26 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

North Hertfordshire District Council uses an E-Tendering system (In-Tend).

Tenders must be returned through the Supply Hertfordshire Portal at the following website: Supply Hertfordshire Electronic Tendering Site - in-tendhost.co.uk/supplyhertfordshire/… ↗

You must be registered on this website to respond. If you are already registered’ you will not need to register again, simply use your existing username and password. Please note that there is a password reminder link on the homepage.

Please ensure that you follow any instruction provided. If you experience any technical difficulties please contact the Intend Helpdesk on 0845 557 8079 or by email [email protected]

Tenderers are required to supply an electronic copy of their ITT response and all supporting documents, in either a Microsoft Word or PDF format, to be uploaded to the Intend E-tendering system. You must ensure that the Quality and Price submissions are loaded separately and where indicated, in the system.

Timeline

15 Jan 2026 → 28 Apr 2026 · 8 dates
  1. Tender notice published277 days ago
    15 Jan 2026, 17:43 GMT
  2. Clarification questions by267 days ago
    26 Jan 2026, 17:00 GMT
  3. Submission deadline251 days ago
    11 Feb 2026, 17:00 GMT
  4. Award decision expected by231 days ago
    2 Mar 2026, 23:59 GMT
  5. Assessment summaries sent225 days ago
    9 Mar 2026
  6. Contract starts222 days ago
    12 Mar 2026
  7. Standstill ends214 days ago
    19 Mar 2026, 23:59 GMT
  8. Latest notice published175 days ago
    28 Apr 2026, 15:20 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Jan 2026
  1. Tender notice published
    15 Jan 2026, 17:43 GMT
    UK4
  2. Contract award notice published
    9 Mar 2026, 16:40 GMT
    UK6
  3. Status changed to complete
    9 Mar 2026, 16:40 GMT
  4. Contract signature expected
    23 Mar 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    28 Apr 2026, 15:20 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £915,0001 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 1 Apr 2026
Awarded toValueDateStatus
CIVICA ELECTION SERVICES LIMITED1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: As per the terms specified within the contract - for the printing and dispatch of electoral paperwork (electoral registration, absent vote reapplication, annual canvass, scheduled, and unscheduled elections). This involves the supply and delivery of Electoral Registration and Election Materials as detailed in Schedule 2: Specification of Requirement (SoR).£915,0009 Mar 2026Awarded

Contracts

  • Electoral Services Printing Contract (electoral registration, scheduled, and unscheduled elections) · CIVICA ELECTION SERVICES LIMITED

    Signed
    1 Apr 2026
    Value
    £915,000
    Period
    1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    As per the terms specified within the contract - for the printing and dispatch of electoral paperwork (electoral registration, absent vote reapplication, annual canvass, scheduled, and unscheduled elections). This involves the supply and delivery of Electoral Registration and Election Materials as detailed in Schedule 2: Specification of Requirement (SoR).

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Contracting authority & participating public bodies

North Hertfordshire District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDWC-9574-WBPY Council Offices, Gernon Road, Letchworth Garden City, East of England, SG6 3JFContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Civica Election ServicesAwarded supplierGB-COH: 02263092 Southbank Central, 30 Stamford Street, London, London, SE1 9LQContact email, phone
  • Civica Election Services LtdAwarded supplierGB-PPON: PPGC-9469-GPCM Southbank Central, London, London, SE1 9LQContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender