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Published 21 Apr 2026, 14:22 BST

Official UK procurement notice

Electoral Management System · UK public procurement notice

Official notice

Authority: London Borough of Hammersmith and Fuham (LBHF) (Local council)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£103,200≈ £52k / year · £103,200 inc. VAT0.2% above published estimate
Submissions closed 12 May 2026awarded 31 Jul 2026
Awarded to IDOX SOFTWARE LTD
Contract term 2 yrsends 31 Jul 2028 · up to 31 Jul 2030 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

The London Borough of Hammersmith and Fulham require an Electoral Management system to manage voter registration, absent voting and elections.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£103,200
Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensionsValue: £103,200 exc. VAT · £103,200 inc. VAT
Extensions: The Authority at its discretion will have the option to extend the contract by further periods up to an aggregrate of two years.
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 40% quality/technical merit (which includes 10% for Social Value) and 60% Price

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Apr 2026, 14:22 BST
Last source update
25 Aug 2026, 11:56 BST
FTS notice number
2026/S 000-036141
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-06877d Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
12 May 2026, 12:00 BST
Clarification deadline
5 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Suppliers are requested to register on our tender portal to access the tender. www.capitalesourcing.com ↗

Timeline

21 Apr 2026 → 25 Aug 2026 · 5 dates
  1. Tender notice published182 days ago
    21 Apr 2026, 14:22 BST
  2. Clarification questions by168 days ago
    5 May 2026, 12:00 BST
  3. Submission deadline161 days ago
    12 May 2026, 12:00 BST
  4. Contract starts81 days ago
    1 Aug 2026, 00:00 BST
  5. Latest notice published56 days ago
    25 Aug 2026, 11:56 BST

Notice history

3 events · 2 releases on Find a Tender · since 21 Apr 2026
  1. Tender notice published
    21 Apr 2026, 14:22 BST
    UK4
  2. Contract details notice published
    25 Aug 2026, 11:56 BST
    UK7
  3. Status changed to complete
    25 Aug 2026, 11:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £103,4421 contract inc. VAT; no net value published
Contracts signed 1latest 31 Jul 2026
Awarded toValueDateStatus
IDOX SOFTWARE LTD£103,442 inc. VAT †—Awarded

Contracts

  • Contract 1 · IDOX SOFTWARE LTD

    Signed
    31 Jul 2026
    Value
    £103,442 inc. VAT
    Period
    1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2030 with extensions
    Status
    active
    Extensions
    A one (1) year extebsion option is available

Contracting authority & participating public bodies

London Borough of Hammersmith and Fuham (LBHF)

Contracting authorityPublic authority - sub-central government GB-PPON: PHTW-6333-BQGD Hammersmith & Fulham Civic Campus, 1 Unity Square, London, London, W6 9JUContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Idox Software LtdAwarded supplierGB-COH: 02933889 Unit 5, Woking 8, Forsyth Road, Woking, South East, GU21 5SBContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender