Electoral Management System Contract

Official notice

Authority: West Suffolk Council (Local council)

Below threshold - without competition

Sectors: IT Services & Software (72) Delivery: Delivery location not published

Awarded value£124,292published award · exc. VAT

Awarded 9 Apr 2026no call for competition

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

An Electoral Management System (including Webreg) to maintain a complaint Electoral Register for Voter registration, Absent Vote arrangement and the delivery of Elections and Referenda across West Suffolk.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

72268000 Software supply services

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - without competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 9 Mar 2026, 09:28 GMT
Last source update: 9 Apr 2026, 15:11 BST
FTS notice number: 2026/S 000-032513
Latest notice: Contract details notice (UK7)
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-0664e3 Find a Tender

Notice history

4 events · 3 releases on Find a Tender · since 9 Mar 2026

Transparency notice published
9 Mar 2026, 09:28 GMT
UK5
Contract award notice published
9 Apr 2026, 14:55 BST
UK6
Contract details notice published
9 Apr 2026, 15:11 BST
UK7
Contract signature expected
9 Apr 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £124,2921 award exc. VAT

Contracts signed 1latest 9 Apr 2026

Awarded to	Value	Date	Status
CIVICA UK LIMITED9 Apr 2026 – 31 Mar 2028	£124,292	9 Apr 2026	Awarded

Contracts

Contract 1 · CIVICA UK LIMITED
Signed
9 Apr 2026
Value
£124,292
Period
9 Apr 2026 – 31 Mar 2028
Status
active

Contracting authority & participating public bodies

West Suffolk Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRVM-1828-ZPTJ West Suffolk House, Western Way, Bury St Edmunds, East of England, IP33 3YUContact email

Bidders & participating suppliers

1 commercial party on the notice

CIVICA UK LIMITEDAwarded supplierGB-COH: 01628868GB-PPON: PCMJ-9641-QWWM Southbank Central, 30 Stamford Street, London, London, SE1 9LQContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Apr 2026, 15:11 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Apr 2026, 14:55 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender9 Mar 2026, 09:28 GMT