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Find a TenderAwardedContract award notice
Published 3 Sept 2025, 10:10 BST

Official UK procurement notice

Elections Printing · UK public procurement notice

Official notice

Authority: Wolverhampton City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Business Services & Consultancy (79) Delivery: West Midlands (UKG39)
Published estimate£200,000≈ £50k / year · £240,000 inc. VAT · 1 value update
Submissions closed 24 Nov 2025awarded 18 Feb 2026
Awarded to FACILITIES & CORPORATE SOLUTIONS LIMITED
Contract term 4 yrsends 31 Jan 2030 · starts 1 Feb 2026

What is being bought

Published requirement description

Wolverhampton City Council (the Council) has an electorate of 188,664 on 1 August 2025. The electoral services team manage two primary functions - electoral registration and the running of elections/referenda. The Returning Officer is responsible for the

conduct of running a poll, including overseeing the production of poll cards, ballot papers and postal packs to ensure they meet the statutory requirements.

The Council are tendering for the provision of electoral printing (poll cards, ballot papers and postal vote packs), including the direct mailing of poll cards and postal voter packs to electors.

  • The authority expects to re-tender this requirement around 1 Nov 2029, 23:59 GMT.

CPV: Printing and related services · Printing paper

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsSMEVCSEPublished value£200,000
Contract period: 1 Feb 2026 – 31 Jan 2030 (4 yrs)Value: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
30197630 Printing paper79800000 Printing and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price: The price will be awarded 40% of the total marks.
  • Quality: The Quality will be awarded 45% of the total marks.
  • Social Value: Social Value will be awarded 10% of the total marks.
  • Equality, Diversity and Inclusion: Equality, Diversity and Inclusion will be awarded 5% of the total marks.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Nov 2029
First published
3 Sept 2025, 10:10 BST
Last source update
23 Mar 2026, 09:15 GMT
Award evaluation window
Submission end – 11 Dec 2025
Authority reference
CWC24018
FTS notice number
2025/S 000-068045
Latest notice
Contract award notice (UK6)
Classification (CPV)
Printing and related servicesPrinting paper
Delivery area
West Midlands (UKG39)
Official registry OCID
ocds-h6vhtk-0592db Find a Tender

How it was run

Official notice
Submission deadline
24 Nov 2025, 12:00 GMT
Clarification deadline
18 Nov 2025, 23:59 GMT
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically at www.wolverhamptontenders.com ↗

Timeline

3 Sept 2025 → 23 Mar 2026 · 10 dates
  1. Planning notice published
    3 Sept 2025, 10:10 BST
  2. Market engagement397 days ago
    17 Sept 2025, 23:59 BST

    Information is provided in the attached document how to participate in this engagement, how to complete and submit your response. Access can also be made at www.wolverhamptontenders.com ↗

  3. Next notice expected390 days ago
    24 Sept 2025, 23:59 BST
  4. Tender notice published361 days ago
    24 Oct 2025, 09:47 BST
  5. Clarification questions by335 days ago
    18 Nov 2025, 23:59 GMT
  6. Submission deadline330 days ago
    24 Nov 2025, 12:00 GMT
  7. Award decision expected by312 days ago
    11 Dec 2025, 23:59 GMT
  8. Contract starts261 days ago
    1 Feb 2026
  9. Assessment summaries sent238 days ago
    24 Feb 2026
  10. Latest notice published211 days ago
    23 Mar 2026, 09:15 GMT

Notice history

9 events · 3 releases on Find a Tender · since 3 Sept 2025
  1. Preliminary market engagement notice published
    3 Sept 2025, 10:10 BST
    UK2
  2. Tender notice published
    24 Oct 2025, 09:47 BST
    UK4
  3. Published value updated to £200,000
    24 Oct 2025, 09:47 BST
    was £0
  4. Status changed to active
    24 Oct 2025, 09:47 BST
  5. Procurement method changed
    24 Oct 2025, 09:47 BST
  6. Deadline published: 24 Nov 2025, 12:00 GMT
    24 Oct 2025, 09:47 BST
  7. Contract award notice published
    23 Mar 2026, 09:15 GMT
    UK6
  8. Status changed to complete
    23 Mar 2026, 09:15 GMT
  9. Contract signature expected
    23 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £73,0001 award exc. VAT
Bids received 65 from SMEs
Awarded toValueDateStatus
FACILITIES & CORPORATE SOLUTIONS LIMITEDSME24 Mar 2026 – 18 Mar 2030£73,00018 Feb 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders50—

Contracting authority & participating public bodies

Wolverhampton City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PVBV-7568-LBLL Civic Centre, St Peter's Square, Wolverhampton, West Midlands, WV1 1SHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure