TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded without competitionContract details notice
Published 23 Mar 2026, 15:48 GMT

Official UK procurement notice

Election Printing & Software

Official notice

Authority: Borough Council of Kings Lynn and West Norfolk (Local council)

Direct award
Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: East of England (UKH16)
Awarded value£300,000published award · exc. VAT
Awarded 24 Mar 2026no call for competition
Awarded to CIVICA ELECTION SERVICES LIMITED

What is being bought

Published requirement description

Production, printing and distribution of poll cards, postal votes and ballot papers. Including licensing for an EMS (Electoral Management Software)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: East of England
48000000 Software package and information systems79810000 Printing services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Mar 2026, 15:48 GMT
Last source update
1 Jun 2026, 12:35 BST
Authority reference
DA-BT 25/26/028
FTS notice number
2026/S 000-051351
Latest notice
Contract details notice (UK7)
Delivery area
East of England (UKH16)
Official registry OCID
ocds-h6vhtk-0671b6 Find a Tender
Why no open competition
Single Suppliers Technical Reasons; Additional Repeat Further Following Competitive Procedure
Published justification

A competitive exercise was carried out in 2020 and awarded to the supplier. In the previous exercise, this was the only supplier who was able to meet the specification exactly as required.

The risk associated with changing supplier exceeds any potential benefits of exploring the market at this stage, i.e., prior to Local government reorganisation.

How it was run

Official notice
Submission deadline
—

Timeline

2 Apr 2026 → 1 Jun 2026 · 2 dates
  1. Standstill ends200 days ago
    2 Apr 2026, 23:59 BST
  2. Notice published141 days ago
    1 Jun 2026, 12:35 BST

Notice history

4 events · 3 releases on Find a Tender · since 23 Mar 2026
  1. Transparency notice published
    23 Mar 2026, 15:48 GMT
    UK5
  2. Contract award notice published
    24 Mar 2026, 15:08 GMT
    UK6
  3. Contract signature expected
    8 Apr 2026, 23:59 BST
    scheduled
  4. Contract details notice published
    1 Jun 2026, 12:35 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £300,0001 award exc. VAT
Contracts signed 1latest 8 Apr 2026
Awarded toValueDateStatus
CIVICA ELECTION SERVICES LIMITED8 Apr 2026 – 28 May 2027 · up to 28 May 2029Extensions: Up to 2 years£300,00024 Mar 2026Awarded

Contracts

  • Election Printing & Software · CIVICA ELECTION SERVICES LIMITED

    Signed
    8 Apr 2026
    Value
    £300,000
    Period
    8 Apr 2026 – 28 May 2027 · up to 27 May 2029 with extensions
    Status
    active
    Extensions
    Up to 2 years

    No agreed KPIs: Not required due to contract value

Contracting authority & participating public bodies

King's Lynn and West Norfolk Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZQQ-4816-TPLW King's Court, Chapel Street, King's Lynn, East of England, PE30 1EXContact email

Bidders & participating suppliers

1 commercial party on the notice
  • CIVICA ELECTION SERVICES LIMITEDAwarded supplierGB-COH: 02263092GB-PPON: PPGC-9469-GPCM Southbank Central, London, London, SE1 9LQContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender