Official UK procurement notice
Election Printing and Electoral Registration Printing
Authority: Chelmsford City Council (Local council)
Sectors: Printed matter and related products (22)Postal and telecommunications services (64) Delivery: East of England (UKH3)
Published estimate£1,250,000≈ £417k / year · £1,500,000 inc. VAT
Submissions closed 4 Aug 2025awarded 15 Oct 2025
Awarded to CIVICA ELECTION SERVICES LIMITED
Contract term 3 yrsends 6 Feb 2029 · up to 6 Feb 2031 with extensions · starts 9 Feb 2026
What is being bought
Published requirement description- Chelmsford City Council is procuring Election Printing and Electoral Registration Printing as per the specification documents.
- Contract term - Chelmsford City Council propose to enter into a Contract with the winning Tenderer for a period of 3 years with the option of 2 individual 1 year extensions (i.e. 3+1+1 years)
- Value of the contract – The Council have estimated the contract value to be approximately £250,000 per annum, depending on the election schedule and this is not a commitment to spend.
CPV: Postal and telecommunications services · Printed matter and related products
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Method Statement Scores: 70%
- Bid Back Financial Cost: 30%
Published award criteria (2)
- Bid Back Financial Cost
- Method Statement Scores
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 16 Jun 2025, 19:05 BST
- Last source update
- 1 Jul 2026, 14:51 BST
- Award evaluation window
- Submission end – 27 Oct 2025
- Authority reference
959428069- FTS notice number
2025/S 000-032772- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054dd4Find a Tender
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 4 Aug 2025, 12:00 BST
- Clarification deadline
- 22 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
16 Jun 2025 → 1 Jul 2026 · 8 dates- Tender notice published16 Jun 2025, 19:05 BST
- Clarification questions by22 Jul 2025, 12:00 BST
- Submission deadline4 Aug 2025, 12:00 BST
- Assessment summaries sent372 days ago15 Oct 2025, 00:00 BST
- Standstill ends362 days ago24 Oct 2025, 23:59 BST
- Award decision expected by359 days ago27 Oct 2025, 23:59 GMT
- Contract starts255 days ago9 Feb 2026
- Latest notice published113 days ago1 Jul 2026, 14:51 BST
Notice history
5 events · 3 releases on Find a Tender · since 16 Jun 2025- Tender notice published16 Jun 2025, 19:05 BSTUK4
- Contract award notice published15 Oct 2025, 16:08 BSTUK6
- Status changed to complete15 Oct 2025, 16:08 BST
- Contract signature expected28 Oct 2025, 23:59 GMTscheduled
- Contract details notice published1 Jul 2026, 14:51 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,250,0001 award exc. VAT
Bids received 82 from SMEs
Contracts signed 1latest 6 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA ELECTION SERVICES LIMITED9 Feb 2026 – 6 Feb 2029 · up to 6 Feb 2031Extensions: Two additional extensions of one year each | £1,250,000 | 15 Oct 2025 | Awarded |
Contracts
Contract 1 · CIVICA ELECTION SERVICES LIMITED
- Signed
- 6 Feb 2026
- Value
- £1,250,000
- Period
- 9 Feb 2026 – 8 Feb 2029 · up to 8 Feb 2031 with extensions
- Status
- active
- Extensions
- 3 years initial term length with 2 optional 1 year extensions.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Civica Election Services LimitedAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender