Official UK procurement notice
Elderpark Housing Association -Two Year Gas Servicing Contract
Authority: Elderpark Housing Association (Housing)
What is being bought
Published requirement descriptionThe Contract primarily involves Gas Servicing throughout tenant occupied properties within G51, Govan area of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st April 2023 until the 31st March 2025, and will primarily include an annual gas service and reactive maintenance (including parts) to each property, the recording, testing and service to existing smoke, heat and CO detectors. The proposed works may also include the variation unquantified Modelcodes described within Tender Documents 2 (Pricing Matrix) and 6 (Activity Schedule).
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.
- Recurrence: 2024 at the earliest
CPV: Gas appliance maintenance services · Miscellaneous repair and maintenance services · Repair and maintenance services for non-electrical machinery · Repair and maintenance services of boilers · Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedLot #1Single stage tendering (all bidders may submit a tender) in accordance with Regulation…AwardedRenewalPublished value£650,000
Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
4A.1 - Bidders are required to be enrolled in the relevant professional or trade registers (or equivalent) within the country in which they are established including;
- Gas Safe Register;
- NICEIC or SELECT Electrical Contractors Association of Scotland
4A.2 - Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
- Economic & financial standing
Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 260000 GBP for the last two years.
Question4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 260000 GBP for the last two years.
Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
Questions 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 10,000,000 GBP Public Liability Insurance - 10,000,000 GBP Contractors All Risk Insurance - 1,000,000 GBP
- Technical & professional ability
4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.
4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years.
4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Minimum level(s) of standards required:
SPD Scotland, Part C Technical and Professional Ability - Bidders responses to Part C of the SPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2024 at the earliest
- First published
- 9 Dec 2022, 14:41 GMT
- Last source update
- 28 Jul 2025, 13:28 BST
- Award evaluation window
- 23 Jan 2023 – …
- FTS notice number
2025/S 000-043467- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038c4bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document 8 attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Elderpark Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.
Publisher note: The value of 166,870.00GBP stated in this Contract Award Notice is the annual value of the contract excluding VAT and reactive repair costs (SC Ref:805540)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 23 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 23 Jan 2023, 12:00 GMT
Timeline
23 Jan 2023 → 28 Jul 2025 · 4 dates- Submission deadline23 Jan 2023, 12:00 GMT
- Bids opened23 Jan 2023, 12:00 GMT
- Contract starts1 Apr 2023, 00:00 BST
- Notice published28 Jul 2025, 13:28 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Jul 2025, 13:28 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| City Technical Services UK LtdSME | £166,870 † | — | Awarded |
Contracts
Contract 043467-2025-1 · City Technical Services UK LtdSME
- Signed
- 28 Jul 2025
- Value
- £166,870
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Bidders & participating suppliers
1 commercial party on the notice- City Technical Services UK LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.