Official UK procurement notice
Eko Trust - Invitation to Tender for Building Cleaning Services
Authority: Eko Trust
What is being bought3 lots · detail below
Published requirement descriptionEko Trust - Invitation to Tender for Building Cleaning Services 1st August 2025 – 31st July 2027 (With 2x Optional 12-Month Extension Periods)
CPV: Building-cleaning services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lotLot #1Suffolk sitesAwarded East of England
Rushmere Hall
Lot #2London sitesAwarded London
Eko Pathways, Pathways, Earlham, Gainsborough, Central Hub and Hackney
Lot #3All sitesCancelled East of England, London
Eko Pathways, Pathways, Earlham, Gainsborough, Central Hub, Hackney and Rushmere Hall
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Staffing: 25%
- Customer Care: 15%
- Service Delivery: 25%
- Presentation: 15%
- price: 20%
Published award criteria (5)
- Staffing: 25.00%
- Customer Care: 15.00%
- Service Delivery: 25.00%
- Presentation: 15.00%
- Price: 20.00%
- Suitability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Please refer to tender documents - Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Please refer to tender documents
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Feb 2025, 19:09 GMT
- Last source update
- 6 Aug 2025, 16:27 BST
- Authority reference
CA15341 - RFTS- FTS notice number
2025/S 000-046670- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e300Find a Tender
- Review procedure
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
Publisher note: Section II.3) – dates refer to the initial contract period and do not include the options of any extensions. Section IV.3.5) – any dates shown are an estimate. In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available. The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers. The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
How it was run
Official notice- Submission deadline
- 20 Mar 2025, 10:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
20 Mar 2025 → 6 Aug 2025 · 2 dates- Submission deadline20 Mar 2025, 10:00 GMT
- Notice published6 Aug 2025, 16:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Aug 2025, 16:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Suffolk sites1 award | |||
| ACCELERATE CLEANING SOLUTIONS LTD | £436,741 † | — | Awarded |
| Lot 2 · London sites1 award | |||
| Julius Rutherfoord & Co Ltd | £1,788,412 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Suffolk sites · ACCELERATE CLEANING SOLUTIONS LTD
- Signed
- 6 Aug 2025
- Value
- £436,741
- Status
- active
London sites · Julius Rutherfoord & Co Ltd
- Signed
- 6 Aug 2025
- Value
- £1,788,412
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Suffolk sites | 3bids | — | — | — |
| 2 · London sites | 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Tenet Education Services LtdMediation bodyReview bodyReview contact point
Bidders & participating suppliers
2 commercial parties on the notice- ACCELERATE CLEANING SOLUTIONS LTDAwarded supplier
- Julius Rutherfoord & Co LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.