Official UK procurement notice
Education Learning Trust - Catering and Cleaning Services
Authority: Education Learning Trust (Public body)
What is being bought2 lots · detail below
Published requirement descriptionThe Trust is currently out to tender for the provision of a full daily catering service and a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date for Catering is 01 September 2025 and the commencement date for Cleaning is 27 October 2025,TUPE is expected to apply, details of which can be found in the tender documentation.The services at the Trust schools are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of a full lunch service for each school day at all sites, and a morning breaks at the secondary school. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
- Recurrence: Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.
CPV: School catering services · School cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£5,590,000 together) · evaluation weights differ by lotLot #1CateringAwardedPublished value£3,880,000
The Trust is currently out to tender for the provision of a full daily catering service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date for Catering is 01 September 2025.TUPE is expected to apply, details of which can be found in the tender documentation.The services at the Trust schools are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of a full lunch service for each school day at all sites, and a morning breaks at the secondary school. The catering facilities at the schools include the main dining areas and servery, plus the secondary sites also have a hot and cold Grab and Go section in the main servery as well as separate servery areas such as an external pod to alleviate queuing issues. All outlets are available to all pupils.Across the Trust there are currently 2574 pupils on roll for the academic year 2024/25. Of this figure, 510 pupils are entitled to UIFSM and a further 406 to Free School Meals. The Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot #2CleaningAwardedPublished value£1,710,000
The Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date for Cleaning is 27 October 2025,TUPE is expected to apply, details of which can be found in the tender documentation.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Catering | 90% | 10% | |
| 2 · Cleaning | 70% | 30% |
- Price carries 10–30 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
Yes · Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.
- First published
- 3 Feb 2025, 11:36 GMT
- Last source update
- 22 Jul 2025, 16:01 BST
- Authority reference
MPN-10307- FTS notice number
2025/S 000-042126- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04daf8Find a Tender
- Review procedure
Education Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.
How it was run
Official notice- Submission deadline
- 5 Mar 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
5 Mar 2025 → 22 Jul 2025 · 3 dates- Submission deadline5 Mar 2025, 17:00 GMT
- Invitations to tender expected31 Mar 2025, 00:00 BST
- Notice published22 Jul 2025, 16:01 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 Jul 2025, 16:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Catering1 award | |||
| TAYLOR SHAW LIMITEDCatering Services | £5,169,871 † | — | Awarded |
| Lot 2 · Cleaning1 award | |||
| United Cleaning Solutions LtdSMECleaning Services | £2,075,100 † | — | Awarded |
Contracts
Catering Services · TAYLOR SHAW LIMITED
- Signed
- 10 Jul 2025
- Value
- £5,169,871
- Status
- active
Cleaning Services · United Cleaning Solutions LtdSME
- Signed
- 10 Jul 2025
- Value
- £2,075,100
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Catering | 4bids · 4 electronic | 1 | — | — |
| 2 · Cleaning | 4bids · 4 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Taylor ShawAwarded supplier
- United Cleaning Solutions LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria