Find a TenderAwarded
Published 3 Feb 2025, 11:36 GMT

Official UK procurement notice

Education Learning Trust - Catering and Cleaning Services

Official notice

Authority: Education Learning Trust (Public body)

2 lotsServicesRestricted procedureSME suitable
Published estimate£5,590,000total for 2 lots
Submissions closed 5 Mar 2025awarded 10 Jul 2025
Awarded to TAYLOR SHAW LIMITED, United Cleaning Solutions Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

The Trust is currently out to tender for the provision of a full daily catering service and a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date for Catering is 01 September 2025 and the commencement date for Cleaning is 27 October 2025,TUPE is expected to apply, details of which can be found in the tender documentation.The services at the Trust schools are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of a full lunch service for each school day at all sites, and a morning breaks at the secondary school. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.

  • Recurrence: Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.

CPV: School catering services · School cleaning services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£5,590,000 together) · evaluation weights differ by lot
Lot #1CateringAwardedPublished value£3,880,000

The Trust is currently out to tender for the provision of a full daily catering service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date for Catering is 01 September 2025.TUPE is expected to apply, details of which can be found in the tender documentation.The services at the Trust schools are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of a full lunch service for each school day at all sites, and a morning breaks at the secondary school. The catering facilities at the schools include the main dining areas and servery, plus the secondary sites also have a hot and cold Grab and Go section in the main servery as well as separate servery areas such as an external pod to alleviate queuing issues. All outlets are available to all pupils.Across the Trust there are currently 2574 pupils on roll for the academic year 2024/25. Of this figure, 510 pupils are entitled to UIFSM and a further 406 to Free School Meals. The Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: North West · Full details in tender documentation
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #2CleaningAwardedPublished value£1,710,000

The Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date for Cleaning is 27 October 2025,TUPE is expected to apply, details of which can be found in the tender documentation.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: North West · Full details in tender documentation
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Catering90%10%
2 · Cleaning70%30%
What this means for your bid
  • Price carries 10–30 points depending on the lot. Read the split per lot below.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.

First published
3 Feb 2025, 11:36 GMT
Last source update
22 Jul 2025, 16:01 BST
Authority reference
MPN-10307
FTS notice number
2025/S 000-042126
Classification (CPV)
School catering servicesSchool cleaning services
Delivery area
North West (UKD6)
Official registry OCID
ocds-h6vhtk-04daf8 Find a Tender
Review and risk notes
Review procedure

Education Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
5 Mar 2025, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Mar 2025 → 22 Jul 2025 · 3 dates
  1. Submission deadline
    5 Mar 2025, 17:00 GMT
  2. Invitations to tender expected
    31 Mar 2025, 00:00 BST
  3. Notice published
    22 Jul 2025, 16:01 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Jul 2025, 16:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £7,244,9712 contracts exc. VAT
Bids received 83 from SMEs
Contracts signed 2latest 10 Jul 2025
Awarded toValueDateStatus
Lot 1 · Catering1 award
TAYLOR SHAW LIMITEDCatering Services£5,169,871 †—Awarded
Lot 2 · Cleaning1 award
United Cleaning Solutions LtdSMECleaning Services£2,075,100 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Catering4bids · 4 electronic1——
2 · Cleaning4bids · 4 electronic2——

Contracting authority & participating public bodies

Education Learning Trust

Contracting authorityPublic bodyEducation InstituteEducation Hawthorn Road, Gatley, North West, SK8 4NBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

2 commercial parties on the notice
  • Taylor ShawAwarded supplier he Courtyard, Catherine Street, Macclesfield, North West, SK11 6ET
  • United Cleaning Solutions LtdAwarded supplier Ashbank House, Milliken Park Road, Kilbarchan, Scotland, PA10 2DB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria