Find a TenderAwarded
Published 23 Feb 2024, 13:57 GMT

Official UK procurement notice

Educated Other Than At School

Official notice

Authority: Caerphilly County Borough Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Framework ceiling (notional)£4,500,000framework ceiling, not attributable revenue
Submissions closed 10 Jun 2024awarded 1 Oct 2024
Next notice expected 6 May 2024
Framework period 3 yrsends 31 Aug 2027 · starts 2 Sept 2024

What is being bought

Published requirement description

Caerphilly CBC has awarded a framework agreement for the provision of Educated Other than At School, under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. This notice is to inform the market that the tender process has now been awarded to HIT Education, Equity Foundation Ltd and Sgiliau Cyf. The framework term for this arrangement is 01 October 2024 to 30 September 2027, with the option to extend for a further period of 12 months.

Refresh Periods - New Providers shall be permitted to apply to join the framework at set times/intervals as advertised by the Council, on a twelve (12) month basis. This period may be shortened or extended, during the validity period of the framework, for example at times where there is poor capacity within the marketplace. The Council shall reserve the right to re-open the framework. A Contract Notice shall be issued via sell2wales to inform the market of the opportunity

CPV: Secondary education services · Special education services · Technical and vocational secondary education services · Vocational secondary education services · Youth education services

How this framework works

From the published notice
Bids received
51 bids received · 3 suppliers appointed
Framework period
3 yrs from 2 Sept 2024

The lotProcurement structure

single lot · value published
Lot #1Caerphilly Educated Other at School Service (EOTAS) aims are to: 3 yrsPublished value£4,500,000

Caerphilly Educated Other at School Service (EOTAS) aims are to:

Ensure early identification and intervention.

Minimise as far as possible the interruption to a learner’s normal schooling.

Provide a continuity and progression as far as circumstances will allow.

Raise achievement and attainment by removing barriers to learning.

Achieve reintegration to mainstream schooling for as many pupils as possible, as soon as possible.

Secure the best educational outcomes within the context of the learner’s social, emotional and health needs.

Promote appropriate vocational and academic education across EOTAS provisions.

Reduce the number of young people not in education, employment, or training (NEET) within the LA.

Ensure that the rights and entitlements of vulnerable children and young people are safeguarded.

Ensure qualifications offered to learners must meet the Welsh requirements as set out in the Approved Qualifications in Wales database.

Provide best value in terms of learner outcomes and value for money.

Providers offering this service will need to :-

Provide a management structure, necessary infrastructure and capacity to ensure the provision meets learner need and operates safely, effectively and efficiently.

Provide a curriculum that meets the individual needs of all learners. At Key Stage 4 the minimum aspiration for learners should be Level 1 Threshold, including English and Mathematics. All curriculum issues will be discussed half termly with an EOTAS Service Team member.

Provide curriculum and social skill interventions to meet leaner needs.

Be compliant with Child Protection procedures and able to demonstrate a working knowledge and compliance with the All-Wales Child Protection procedures.

Demonstrate effective behaviour management in relation to learner need.

Be compliant with all statutory responsibilities where learners are single or dual registered, including developing Individual Development Plans (IDPs), and the arrangement and conducting of Person-Centred Reviews for those pupils who have identified ALN.

Provide all Post 14 learners with access to Careers Wales interviews and where appropriate provide a work-related placement.

Ensure all teaching staff have the relevant teaching qualifications specific to those specialist areas of the curriculum in English and Mathematics.

Ensure there is no discrimination directly or indirectly on the grounds of gender, marital status, race, disability, colour, ethnic and national origin in any terms of employment of the service delivery.

Ensure all staff involved in the provision undergo and maintain a successful Disclosure and Barring Service (DBS) check in accordance with the conditions of this Framework throughout the lifetime of the agreement period.

Attend Provider Network meetings on a termly basis.

Attend the LA Child Protection training.

Comply with health and safety requirements Additional information: Please note the framework agreement is from the 01 October 2024 - 30 September 2027 with the option to extend for up to a further period of twelve (12) months.

The estimated spend includes the option to extend

The estimated spend may increase or decrease depending on the needs of individuals.

This provision is supporting the Councils provision for EOTAS

Contract period: 2 Sept 2024 – 31 Aug 2027 (3 yrs)
Delivery: Wales · Within Caerphilly County Borough Council

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

The procurement process to establish a framework arrangement for EOTAS followed a three-stage, Open Tender Procedure as follows:-

First Stage Evaluation – Selection Stage - Pass / Fail and Scored Questions

Second Stage :-

Schedule of Rates – Pass / Fail

Evaluation – Award Stage - Assessment of Tender Response Criteria - Scored questions

Third Stage Evaluation – Interview / Presentation - Scored

Shortlisting
This is detailed in the Invitation To tender Document
What this means for your bid
  • “Educated Other Than At School” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Feb 2024, 13:57 GMT
Last source update
5 Nov 2024, 16:51 GMT
Authority reference
CCBC/PS2557/24/LE
FTS notice number
2024/S 000-035847
Classification (CPV)
Secondary education servicesSpecial education servicesTechnical and vocational secondary education servicesVocational secondary education servicesYouth education services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-043c8a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

This is detailed in the Invitation To tender Document

Publisher note: (WA Ref:145802)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/account/login ↗

Appointment period ends
10 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

6 May 2024 → 5 Nov 2024 · 4 dates
  1. Next notice expected
    6 May 2024, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    10 Jun 2024, 12:00 BST
  3. Contract starts
    2 Sept 2024, 00:00 BST
  4. Notice published
    5 Nov 2024, 16:51 GMT

Notice history

4 events · 3 releases on Find a Tender · since 10 May 2024
  1. Status changed to active
    10 May 2024, 16:15 BST
  2. Procurement method changed
    10 May 2024, 16:15 BST
  3. Deadline published: 10 Jun 2024, 12:00 BST
    10 May 2024, 16:15 BST
  4. Status changed to complete
    5 Nov 2024, 16:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 5151 from SMEs
Contracts signed 1latest 1 Oct 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 035847-2024-1

    Signed
    1 Oct 2024
    Value
    £4,500,000
    Period
    … – 31 Aug 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
51bids · 51 electronic51——

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

3 commercial parties on the notice
  • Equity Foundation LtdFramework contractor 16 Heather Court, Quakers Yard, Treharris, UK, CF465RPContact phone
  • HIT EDUCATION LIMITEDFramework contractor 55 Bridge Street, Newport, Wales, NP204BLContact phone
  • Sgiliau CyfFramework contractor 77-79 High Street, Cross Keys, Newport, Wales, NP117FN

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.