Official UK procurement notice
Educated Other Than At School
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionCaerphilly CBC has awarded a framework agreement for the provision of Educated Other than At School, under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. This notice is to inform the market that the tender process has now been awarded to HIT Education, Equity Foundation Ltd and Sgiliau Cyf. The framework term for this arrangement is 01 October 2024 to 30 September 2027, with the option to extend for a further period of 12 months.
Refresh Periods - New Providers shall be permitted to apply to join the framework at set times/intervals as advertised by the Council, on a twelve (12) month basis. This period may be shortened or extended, during the validity period of the framework, for example at times where there is poor capacity within the marketplace. The Council shall reserve the right to re-open the framework. A Contract Notice shall be issued via sell2wales to inform the market of the opportunity
CPV: Secondary education services · Special education services · Technical and vocational secondary education services · Vocational secondary education services · Youth education services
How this framework works
From the published notice- Bids received
- 51 bids received · 3 suppliers appointed
- Framework period
- 3 yrs from 2 Sept 2024
The lotProcurement structure
single lot · value publishedLot #1Caerphilly Educated Other at School Service (EOTAS) aims are to:Published value£4,500,000
Caerphilly Educated Other at School Service (EOTAS) aims are to:
Ensure early identification and intervention.
Minimise as far as possible the interruption to a learner’s normal schooling.
Provide a continuity and progression as far as circumstances will allow.
Raise achievement and attainment by removing barriers to learning.
Achieve reintegration to mainstream schooling for as many pupils as possible, as soon as possible.
Secure the best educational outcomes within the context of the learner’s social, emotional and health needs.
Promote appropriate vocational and academic education across EOTAS provisions.
Reduce the number of young people not in education, employment, or training (NEET) within the LA.
Ensure that the rights and entitlements of vulnerable children and young people are safeguarded.
Ensure qualifications offered to learners must meet the Welsh requirements as set out in the Approved Qualifications in Wales database.
Provide best value in terms of learner outcomes and value for money.
Providers offering this service will need to :-
Provide a management structure, necessary infrastructure and capacity to ensure the provision meets learner need and operates safely, effectively and efficiently.
Provide a curriculum that meets the individual needs of all learners. At Key Stage 4 the minimum aspiration for learners should be Level 1 Threshold, including English and Mathematics. All curriculum issues will be discussed half termly with an EOTAS Service Team member.
Provide curriculum and social skill interventions to meet leaner needs.
Be compliant with Child Protection procedures and able to demonstrate a working knowledge and compliance with the All-Wales Child Protection procedures.
Demonstrate effective behaviour management in relation to learner need.
Be compliant with all statutory responsibilities where learners are single or dual registered, including developing Individual Development Plans (IDPs), and the arrangement and conducting of Person-Centred Reviews for those pupils who have identified ALN.
Provide all Post 14 learners with access to Careers Wales interviews and where appropriate provide a work-related placement.
Ensure all teaching staff have the relevant teaching qualifications specific to those specialist areas of the curriculum in English and Mathematics.
Ensure there is no discrimination directly or indirectly on the grounds of gender, marital status, race, disability, colour, ethnic and national origin in any terms of employment of the service delivery.
Ensure all staff involved in the provision undergo and maintain a successful Disclosure and Barring Service (DBS) check in accordance with the conditions of this Framework throughout the lifetime of the agreement period.
Attend Provider Network meetings on a termly basis.
Attend the LA Child Protection training.
Comply with health and safety requirements Additional information: Please note the framework agreement is from the 01 October 2024 - 30 September 2027 with the option to extend for up to a further period of twelve (12) months.
The estimated spend includes the option to extend
The estimated spend may increase or decrease depending on the needs of individuals.
This provision is supporting the Councils provision for EOTAS
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
The procurement process to establish a framework arrangement for EOTAS followed a three-stage, Open Tender Procedure as follows:-
First Stage Evaluation – Selection Stage - Pass / Fail and Scored Questions
Second Stage :-
Schedule of Rates – Pass / Fail
Evaluation – Award Stage - Assessment of Tender Response Criteria - Scored questions
Third Stage Evaluation – Interview / Presentation - Scored
- Shortlisting
- This is detailed in the Invitation To tender Document
- “Educated Other Than At School” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Feb 2024, 13:57 GMT
- Last source update
- 5 Nov 2024, 16:51 GMT
- Authority reference
CCBC/PS2557/24/LE- FTS notice number
2024/S 000-035847- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043c8aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
This is detailed in the Invitation To tender Document
Publisher note: (WA Ref:145802)
How it was run
Official noticeTender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/account/login ↗
- Appointment period ends
- 10 Jun 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
6 May 2024 → 5 Nov 2024 · 4 dates- Next notice expected6 May 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown10 Jun 2024, 12:00 BST
- Contract starts2 Sept 2024, 00:00 BST
- Notice published5 Nov 2024, 16:51 GMT
Notice history
4 events · 3 releases on Find a Tender · since 10 May 2024- Status changed to active10 May 2024, 16:15 BST
- Procurement method changed10 May 2024, 16:15 BST
- Deadline published: 10 Jun 2024, 12:00 BST10 May 2024, 16:15 BST
- Status changed to complete5 Nov 2024, 16:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 035847-2024-1
- Signed
- 1 Oct 2024
- Value
- £4,500,000
- Period
- … – 31 Aug 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 51bids · 51 electronic | 51 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Equity Foundation LtdFramework contractor
- HIT EDUCATION LIMITEDFramework contractor
- Sgiliau CyfFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.