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Published 30 Apr 2021, 17:34 BST

Official UK procurement notice

Educated Other Than At School

Official notice

Authority: Caerphilly County Borough Council (Local council)

Framework agreement7 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 1 Apr 2021
Lots 7see the lot list below

What is being bought7 lots · detail below

Published requirement description

Caerphilly CBC has awarded a framework agreement for the provision of Educated Other than At School, under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. This notice is to inform the market that the tender process has now been awarded

CPV: Secondary education services · Special education services · Technical and vocational secondary education services · Vocational secondary education services · Youth education services

How this framework works

From the published notice
Bids received
2 bids on the busiest of 3 lots · 1 suppliers appointed

Lots and requirements (7)Procurement structure

7 lots · no lot values published
Lot #1Compulsory school aged mothers pre and post natal/ short term medical conditions

Compulsory school aged mothers who feel unable to attend their usual mainstream educational setting. Learners with short term medical needs necessitating for example recuperation following an operation or a broken limb. Education within EOTAS provision will be time limited. Reintegration will be managed by the Service Provider for each learner. Additional information: Please note that the total number of months includes any extensions that maybe taken up

Delivery: Wales · Within the Boundaries of Caerphilly
Lot #2Learners with long term medical conditions with ongoing health support:

Learners where medical advice indicates that alternative provision is required as a medium /long term measure. Medical advice will indicate if the learner can access provision outside of the home environment. Learners may be underachieving but not disengaged from learning generally. Learners within this tier will only remain within EOTAS provision for as long as the medical advice supports the alternative arrangement. For the majority of these learners the EOTAS provision is time limited. Reintegration will be led by the Provider. Additional information: Please note that the total number of months includes any extensions that maybe taken up

Delivery: Wales · Within the boundaries of Caerphilly
Lot #3Learners with Mental Health Needs which impact on their ability to engage in mainstream education

Learners with mental health needs involving Children and Mental Health Service (CAMHS) specialist advice indicates that alternative educational placement is required to support the implementation of both a care and educational plan. Medical advice will indicate whether the learner is able to access provision outside of the home environment. These learners will be experiencing emotional/social and /or behavioural needs. It is anticipated for many of the learners in Tier 3 provision they will be able to have access to reintegration to mainstream school. These learners will be underachieving with some disengagement from learning. Additional information: Please note that the total number of months includes any extensions that maybe taken up

Delivery: Wales · Within the boundaries of Caerphilly CBC
Lot #4Learners who are vulnerable, physically and/or emotionally including a range of behaviours

This group of vulnerable learners may present with withdrawn or challenging behaviour. Learners will be underachieving with moderate disengagement from learning. They may have experienced a number of changes in school placement. There may be identified aspects of self harm and/or substance misuse. They will be known to Social Services as being on the Child Protection Register or as a Child in Need (at some point, maybe historically). They will have been discussed at the inter Agency Forum or the Brighter Futures Panel. Mainstream attendance levels maybe below 60% and they may have a number of days lost to fixed term exclusions. Reintegration to the mainstream setting is less likely but should still be an aspiration for each learner. Additional information: Please note that the total number of months includes any extensions that maybe taken up

Delivery: Wales · Within the boundaries of Caerphilly CBC
Lot #5Learners who are vulnerable, both physically and emotionally with a range of significant challenging behaviours

This group of vulnerable learners will present with withdrawn or challenging behaviour. There will be identified aspects of self harm and substance misuse. There will be underachievement with significant disengagement from learning. They may have experienced a number of school placements. There will be evidence of periodic difficulty coping from their earliest years in school. They will be known to Social Services as being on the Child Protection Register or as a Child in Need (at some point, maybe historically). They will have been discussed at the inter Agency Forum or the Brighter Futures Panel. Mainstream attendance levels maybe below 40% and they may have a number of days lost to fixed term exclusions. Reintegration to the mainstream setting is less likely but should still be an aspiration for each learner. Additional information: Please note that the total number of months includes any extensions that maybe taken up

Delivery: Wales · Within the boundaries of Caerphilly CBC
Lot #6Learners with inter relating needs which may result in highly challenging verbal and physically challenging behaviours

These learners present with a range of complex inter relating needs such as challenging behaviour, Autistic Spectrum Continuum (ASC) and a wide range of learning difficulties. Many of these learners may have formally attended Specialist Resource Base (SRB) provision within a mainstream setting. Learners will be underachieving and have chronic levels of disengagement from learning. They will have been in a number of school placements. There is likely to be evidence of long term difficulty coping from their earliest years in school. It is unlikely that these learners will successfully reintegrate to a mainstream setting.

These learners will be known to Social Services and will have been discussed at the Inter Agency Forum or the Brighter Futures Panel

These learners will have high levels of exclusions up to 40 days lost and may be at risk of permanent exclusion Additional information: Please note that the total number of months includes any extensions that maybe taken up

Delivery: Wales · Within the boundaries of Caerphilly CBC
Lot #7Learners with the most significantly challenging behaviour, both physically and verbally to self and others with inter relating complex needs requiring specialist management.

These learner’s needs are significantly more than those learners placed in Tiers 1-6. They will require specialist interventions in order to reengage them with education. Individual packages of support for curriculum, social and health needs will need to be implemented. The provider will need to engage with the families/carers to assist in the implementation of such packages.

These learners are the most vulnerable with the most severely challenging behaviours exhibited. Learners are likely to have attended specialist provisions within the LA and/or may be returning from secure or residential placement. The severity of their needs is such that there has been limited sustained response to interventions, limited ability to operate independently and increased severity in outbursts of challenging physical and verbal behaviours. There may be a history of offending and extreme risk taking behaviours.

Learners will be significantly underachieving with total disengagement from learning. They will have experienced a number of school placements. There will be systemic evidence of their difficulties in coping from their earliest years in school. The likelihood of any reintegration into more formal education is highly unlikely.

These learners will need highly structured settings to address presenting risks with high levels of supervision in place at all times.

The learners are known to Social Services as being Child Protection or Child in Need (currently or historically), Youth Offending Service s, Police and /or CAMHS services. Additional information: Please note that the total number of months includes any extensions that maybe taken up

Delivery: Wales · Within the boundaries of Caerphilly CBC

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Educated Other Than At School” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Apr 2021, 17:34 BST
Last source update
30 Apr 2021, 17:34 BST
Authority reference
CCBC/PS1996/20/HS
FTS notice number
2021/S 000-009476
Classification (CPV)
Secondary education servicesSpecial education servicesTechnical and vocational secondary education servicesVocational secondary education servicesYouth education services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-02ac75 Find a Tender

Publisher note: (WA Ref:110263)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 3 lots
Contracts signed 3latest 1 Apr 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £378,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Learners with inter relating needs which may result in highly challenging verbal and physically challenging behaviours

    Signed
    1 Apr 2021
    Value
    ceiling above
    Status
    active
  • Learners who are vulnerable, both physically and emotionally with a range of significant challenging behaviours

    Signed
    1 Apr 2021
    Value
    ceiling above
    Status
    active
  • Learners who are vulnerable, physically and/or emotionally including a range of behaviours

    Signed
    1 Apr 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
4 · Learners who are vulnerable, physically and/or emotionally including a range of behaviours2bids · 2 electronic2——
5 · Learners who are vulnerable, both physically and emotionally with a range of significant challenging behaviours2bids · 2 electronic2——
6 · Learners with inter relating needs which may result in highly challenging verbal and physically challenging behaviours2bids · 2 electronic2——

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

1 commercial party on the notice
  • ACT LtdFramework contractor Ocean Park House, East Tyndall Street Splott, Cardiff, Wales, CF245ETContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.