Official UK procurement notice
Cranbrook Leisure part of Cranbrook Leisure, Health and Wellbeing Campus
Authority: East Devon District Council (Local council)
What is being bought
Published requirement descriptionThe Authority is awarding a contract for Cranbrook Leisure, part of Cranbrook Leisure, Health and Wellbeing Campus. The Campus includes a circa 3750m² net internal area Leisure Centre, incorporating Library, Youth and Family Services Hub and a 2,250m² Neighbourhood Health Centre together with an additional small site for Commercial Development. The Authority is awarding an architecturally led multidisciplinary design team to deliver Cranbrook Leisure Centre, encompassing a Library, Youth and Family Services Hub.
CPV: Architectural design services · Architectural, engineering and surveying services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,950,000
- Economic & financial standing
The conditions relating to Legal and Financial Capacity are outlined in the supporting Procurement Documentation.
These conditions of participation will be assessed in accordance with the methodologies detailed within both documents. All supporting documents are available via the tendering portal: www.supplyingthesouthwest.org.uk ↗
- Technical & professional ability
The conditions relating to Technical Ability requirements are outlined in the supporting Procurement Documentation.
These conditions of participation will be assessed in accordance with the methodologies detailed within both documents. All supporting documentation is available via the tendering portal: www.supplyingthesouthwest.org.uk ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Quality: As stated within the competitive document.
- Cost: As stated within the competitive document.
- Economic & financial standing
The conditions relating to Legal and Financial Capacity are outlined in the supporting Procurement Documentation.
These conditions of participation will be assessed in accordance with the methodologies detailed within both documents. All supporting documents are available via the tendering portal: www.supplyingthesouthwest.org.uk ↗
- Technical & professional ability
The conditions relating to Technical Ability requirements are outlined in the supporting Procurement Documentation.
These conditions of participation will be assessed in accordance with the methodologies detailed within both documents. All supporting documentation is available via the tendering portal: www.supplyingthesouthwest.org.uk ↗
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jul 2025, 16:07 BST
- Last source update
- 3 Dec 2025, 16:35 GMT
- Award evaluation window
- Submission end – 11 Nov 2025
- Authority reference
ED0390-25- FTS notice number
2025/S 000-055680- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056971Find a Tender- Contract terms summary
The Contract payment terms can be found within the Competition Documents that are available on the procurement portal www.supplyingthesouthwest.org.uk ↗
- Risks
The Contract performance criteria can be found within the Competition Documents that are available on the procurement portal www.supplyingthesouthwest.org.uk ↗
How it was run
Official notice- Submission deadline
- 15 Oct 2025, 12:00 BST
- Clarification deadline
- 3 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The competition documents associated with this procurement are available for unrestricted and full direct access, free of charge, at the Authority's e-tendering portal (Procontract) www.supplyingthesouthwest.org.uk ↗
Find the business opportunity to then express your interest. Once you have expressed an interest, the system will automatically allow you access to the project documentation that will be stored within "My Activities" in your account on the system.
Timeline
30 Jul 2025 → 3 Dec 2025 · 11 dates- Planning notice published30 Jul 2025, 16:07 BST
- Market engagement12 Aug 2025, 23:59 BST
The Authority initially seeks to contract with an Architectural Led Multi-Disciplinary Design Team to lead the design of the Leisure Centre, Library, Youth and Family Hub through RIBA Stages 2 and 3 to allow the submission of a Detailed Planning Application and the procurement of a Building Contractor.
The approach to the delivery of the design for the Neighbourhood Health Centre for the NHS is yet to be finalised, however, the Authority is also looking to secure a tender for the delivery of this facility in line with the requirements set out for the Leisure Centre.
The Authority will also look to secure fees for RIBA Stages 4 – 7 inclusive, providing for both Novation Fees and Technical Advisor Support. The requirement for these two additional services will be determined at a future stage.
If your organisation would like to participate in this preliminary market engagement exercise, please attend a virtual meeting via Microsoft Teams on 14th August 2025 at 15:00.
To register your attendance to this preliminary market engagement, please express your interest on the Supplying the South West Procurement Portal and complete the form and return.
The meeting will be recorded. If you are unable to attend and wish to receive a copy of the recording, please also confirm this via the attached form, also to be submitted through the Supplying the South West Portal (Supplying the South West Portal) before 12th August 2025.
Interested parties will not be prejudiced by any response or failure to respond to this preliminary market engagement exercise and a response to this notice does not guarantee any invitation to participate in any future public procurement process that the Authority may conduct.
This notice does not constitute a call for competition to procure any services for the Authority and the Authority is not bound to accept any proposals offered.
The Authority is not liable for any costs, fees or expenses incurred by any party participating in the preliminary market engagement / sounding exercise.
Any procurement of any services by the Authority in due course will be carried out strictly in accordance with the provisions of the Procurement Act 2023.
Any responses provided will not be treated as commercially confidential and may be used by the Authority in the final service specifications used for the contract.
- Next notice expected8 Sept 2025, 23:59 BST
- Tender notice published400 days ago11 Sept 2025, 10:13 BST
- Clarification questions by378 days ago3 Oct 2025, 12:00 BST
- Submission deadline366 days ago15 Oct 2025, 12:00 BST
- Award decision expected by338 days ago11 Nov 2025, 23:59 GMT
- Assessment summaries sent338 days ago12 Nov 2025
- Standstill ends328 days ago21 Nov 2025, 23:59 GMT
- Contract starts326 days ago24 Nov 2025
- Latest notice published316 days ago3 Dec 2025, 16:35 GMT
Notice history
10 events · 4 releases on Find a Tender · since 30 Jul 2025- Preliminary market engagement notice published30 Jul 2025, 16:07 BSTUK2
- Tender notice published11 Sept 2025, 10:13 BSTUK4
- Published value updated to £1,950,00011 Sept 2025, 10:13 BSTwas £2,300,000
- Status changed to active11 Sept 2025, 10:13 BST
- Procurement method changed11 Sept 2025, 10:13 BST
- Deadline published: 15 Oct 2025, 12:00 BST11 Sept 2025, 10:13 BST
- Contract award notice published12 Nov 2025, 13:15 GMTUK6
- Status changed to complete12 Nov 2025, 13:15 GMT
- Contract signature expected24 Nov 2025, 23:59 GMTscheduled
- Contract details notice published3 Dec 2025, 16:35 GMTUK7
Routine re-releases (4)
- 2025-07: 1 release · 30 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AHR Architects LtdSMEED0390-25 - Cranbrook Leisure, part of Cranbrook Leisure, Health and Wellbeing Campus25 Nov 2025 – 31 Dec 2026 · up to 31 Dec 2028Extensions: At the discretion of the Authority: Novated services from RIBA Stages 4 - 7 - March 2027 - December 2028 AND / OR Technical Advisory from RIBA Stages 4 - 7 - March 2027 - December 2028 | £535,958 | 10 Nov 2025 | Awarded |
Contracts
ED0390-25 Cranbrook Leisure part of Cranbrook Leisure, Health and Wellbeing Campus · AHR Architects LtdSME
- Signed
- 24 Nov 2025
- Value
- £1,840,065
- Period
- 25 Nov 2025 – 31 Dec 2026 · up to 31 Dec 2028 with extensions
- Status
- active
- Extensions
- At the discretion of the Authority: Novated services from RIBA Stages 4 - 7 - March 2027 - December 2028 AND / OR Technical Advisory from RIBA Stages 4 - 7 - March 2027 - December 2028
No agreed KPIs: Below £5m threshold.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders · 11 at stage one | 7 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AHR ARCHITECTS LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender