Official UK procurement notice
EC0993 Accommodation, Catering and Events Cleaning Requirements
Authority: University Of Edinburgh (Education)
What is being bought
Published requirement descriptionThe University of Edinburgh’s Accommodation, Catering and Events (ACE) was seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans across student accommodation as well as commercial end of occupancy (turnaround) cleans.
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services
How this framework works
From the published notice- Places
- up to 8 suppliers · 4 bids received (0.5 per place) · 4 appointed
The lotProcurement structure
single lot · value publishedLot #1Open Route Procurement to establish a framework agreement for the provision of…AwardedRenewalPublished value£824,000
Open Route Procurement to establish a framework agreement for the provision of cleaning services to a range of student accommodation.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the SPD in PCS-T. Within the technical envelope there are also a list of pass/fail questions which bidders must be able to confirm adherence to:
- Adherence to code of conduct
- Ability to provide staff who have been fully trained including COSHH
- Ability to provide staff who are able to follow written and verbal instructions in English language
- The supplier ensures contracted workers have the right to work in the UK, and complies with the Code of Practice for employers: avoiding discrimination while preventing illegal working
- The supplier and subcontractors must be able to ensure there is no slavery or human trafficking in the workforce, and if required by law, submit annual slavery and human trafficking statements.
- The supplier must be paying the real Living Wage as defined by the Living Wage Foundation (currently GBP 10.90/hr, www.livingwage.org.uk ↗, not to be confused with the National Living Wage) to all persons providing these services to the University.
- Equalities and Employment Law: Able to confirm and evidence upon request that all direct and sub-contracted employees involved in the delivery of this contract have all relevant rights respected at all times and are clearly aware, informed and trained about these rights and how to practically exercise them, including with due regard to any potential language barriers, disability or other protected characteristics.
Bidders should note that these are mandatory pass/fail requirements and that failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process.
Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation.
The weighting for the technical evaluation is 60%. A technical threshold will apply - bids will be required to achieve a minimum score of 30% or more of the overall technical score of 60% in order to progress to the final stage of evaluation. A Bidder who fails to achieve the technical threshold will be excluded from the commercial tender evaluation and shall take no further part in the tender evaluation process.
The methodology used for scoring technical criteria questions is a 0-4 scoring. Please see ITT for full details.
Technical Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions.
Commercial scores shall be allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. Where we consider any of the total price(s) you have submitted to be abnormally low we will ask you to explain the price(s) you have submitted (as required in regulation 69 of the Public Contracts Regulations 2015).
The quality and commercial score will be combined to give each Bidder, who has passed the technical threshold, an overall total score. The intention is to appoint 8 suppliers to the framework agreement. The suppliers with the highest total scores will be deemed to have provided the most economical advantageous tenders (MEAT).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Economic & financial standing
Part IV: Selection criteria - B: Economic and financial standing – Question 4B1.1 (turnover requirement), 4B5.1 and 4B5.2 (insurance requirements), and 4B6 (other requirements).
Minimum: Question 4B1.1 Bidders will be required to have a “general” yearly turnover of 75,000 GBP for the last three years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading in q… - Technical & professional ability
SPD 4D.1 Statement Quality Management and Health and Safety Procedures.
SPD 4D.2 Statement Environmental Management Systems
Minimum: 4D.1 Statement Quality Management: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). 4D.1 Statement Health and Safety: The bidder will be required to provide a copy of their …
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “EC0993 Accommodation, Catering and Events Cleaning Requirements” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Mar 2023, 11:17 BST
- Last source update
- 3 Jul 2023, 08:46 BST
- Award evaluation window
- 2 May 2023 – …
- Authority reference
EC0993- FTS notice number
2023/S 000-018771- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b690Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: 2A.17 If the bidder is participating in the procurement procedure together with others as part of a group, consortium, joint venture or similar arrangement, the bidder must answer "yes" and complete the supplier response form attached to section 2A.17.4 2C.1 If the bidder is to rely on the capacities of other suppliers in order to meet the selection criteria set out under Part 4 and the criteria and rules (if any) set out under Part 5 (if included) the bidders should answer ‘yes’ and the suppliers must complete the first three sections of the SPD supplier response form to section 2C.1.1. Any selection criteria response from SPD section 4 that they fulfil on behalf of the main bidder should be clearly labelled with the suppliers name and submitted as part of the main submission. 2D.1 If the bidder expects to subcontract to parties which they will not rely on to meet the selection criteria (as listed in the contract notice and SPD section 4), they should answer ‘yes’ and, as far as known, list these entities. You will not need to submit the supplier response form on their behalf at this stage, but must submit it with the first three sections completed at any stage upon request. Sustainable Procurement: The University will include consideration of sustainability in this procurement, including what Fair Work Practices they have in place, which will include consideration of the Living Wage. The University may also include consideration of what practices bidders will commit to monitor and reduce their carbon footprint. Detailed information will be contained within our invitation to tender (ITT) documentation, and may include confirmation of compliance with the APUC Supply Chain Code of Conduct and invitation to the Sustain assessment programme. Living Wage: The University of Edinburgh has Living Wage Accreditation and is committed to promoting fair and reasonable remuneration. The University expects this for all workers involved in the delivery of our contracts, including at least the Living Wage for UK-based workers (currently 10.90 GBP per hour according to the Living Wage Foundation, see www.livingwage.org.uk). Modern Slavery, Blacklisting Equalities Act Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in SPD section 3D). Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under: -the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted), -the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN) -the Equality Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents) -the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is grounds for mandatory exclusion or termination at any procurement or contract stage. At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36,000,000 GBP or over. Main Contract Type and T&Cs: University of Edinburgh Standard Terms and Conditions for Goods and Services. (SC Ref:737345)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗
- Appointment period ends
- 2 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 May 2023, 12:00 BST
Timeline
2 May 2023 → 3 Jul 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown2 May 2023, 12:00 BST
- Bids opened2 May 2023, 12:00 BST
- Notice published3 Jul 2023, 08:46 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Jul 2023, 08:46 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 018771-2023-1
- Signed
- 14 Jun 2023
- Value
- £825,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtMediation bodyReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Crystal Facilities Management LtdFramework contractor
- Mario Group Facility Management LimitedFramework contractor
- McSenceFramework contractor
- Pure Cleaning (Scotland) LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.