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Published 21 Dec 2023, 12:27 GMT

Official UK procurement notice

Ebury Bridge Estate Renewal : EBE Energy Company Management Services

Official notice

Authority: Westminster City Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedure
Sectors: Real estate services (70)Architecture & Engineering (71) Delivery: London (UKI32)
Published estimate£3,000,000≈ £429k / year · 1 value update42.5% above published estimate
Submissions closed 22 May 2024awarded 14 Jan 2025
Awarded to Vital Energi Utilities Limited
Contract term 7 yrsends 14 Jul 2031 · starts 15 Jul 2024

What is being bought

Published requirement description

Provision of “Energy Company Management Services” to Ebury Bridge Estate Renewal Scheme (the Scheme) covering all phases. “Phase 1 to 3 inclusive”.

Definition of “Energy Company Management Services”. The management provision only of administrative and business services to carry out and maintain the running of the following services:

•Operation and planned, preventative maintenance of the Energy System, including the Borehole System, Energy Centres, Heating and Cooling Distribution Systems (including Heating and Cooling Interface Units), Tenant Heating and Cooling Systems, and Heating and Cooling Electrical Infrastructure.

•Mobilisation and acceptance of on-site systems

•Operation and planned preventative maintenance of the Cooling Interface Units and the Heating Interface Units at the Estate.

•Reactive maintenance

•Heat and Cooling metering, billing, and customer services for the tenants of the Estate.

•Asset management including data retention on asset performance

•Reporting and compliance with the Heat Network (Metering and Billing) Regulations 2014 (as amended) in respect of the Energy Centres, Energy System, Heating and Cooling Electrical Infrastructure, Heating Distribution System, Cooling Distribution System, Heat Installations and Cooling Installations, Cooling Interface Units and Heating Interface Units at the Estate

•Monitoring, reporting and compliance with the Environment Agency license agreement for aquifer borehole abstraction and injection.

CPV: Energy-management services · Residential property services

The lotProcurement structure

single lot · no lot value published
Lot #1“Energy Company Management Services” to Ebury Bridge Estate Renewal Scheme (the…Awarded 7 yrs

“Energy Company Management Services” to Ebury Bridge Estate Renewal Scheme (the Scheme) covering all phases. “Phase 1 to 3 inclusive”.

Definition of “Energy Company Management Services”. The management provision only of administrative and business services to carry out and maintain the running of the following services:

•Operation and planned, preventative maintenance of the Energy System, including the Borehole System, Energy Centres, Heating and Cooling Distribution Systems (including Heating and Cooling Interface Units), Tenant Heating and Cooling Systems, and Heating and Cooling Electrical Infrastructure.

•Mobilisation and acceptance of on-site systems

•Operation and planned preventative maintenance of the Cooling Interface Units and the Heating Interface Units at the Estate.

•Reactive maintenance

•Heat and Cooling metering, billing, and customer services for the tenants of the Estate.

•Asset management including data retention on asset performance

•Reporting and compliance with the Heat Network (Metering and Billing) Regulations 2014 (as amended) in respect of the Energy Centres, Energy System, Heating and Cooling Electrical Infrastructure, Heating Distribution System, Cooling Distribution System, Heat Installations and Cooling Installations, Cooling Interface Units and Heating Interface Units at the Estate

•Monitoring, reporting and compliance with the Environment Agency license agreement for aquifer borehole abstraction and injection.

Contract period: 15 Jul 2024 – 14 Jul 2031 (7 yrs)
Delivery: London · Ebury Bridge Renewal Scheme
Variant bids: not allowed
70331000 Residential property services71314200 Energy-management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Quality: 55%
  • Responsible Procurement: 15%
  • Commercial: 30%
Published award criteria (4)
  • Quality: 55
  • Responsible Procurement: 15
  • Commercial: 30
  • *
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Dec 2023, 12:27 GMT
Last source update
5 Feb 2025, 12:22 GMT
Award evaluation window
27 May 2024 – …
Authority reference
P48, prj_wcc_23162
FTS notice number
2025/S 000-003803
Classification (CPV)
Energy-management servicesResidential property services
Delivery area
London (UKI32)
Official registry OCID
ocds-h6vhtk-04292b Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

Publisher note: This opportunity and all associated procurement documents will be accessible via our e-sourcing portal, kindly visit; www.capitalesourcing.com and search for the following reference: [Insert ITT reference]. If you have any questions, please submit these through the e-tendering portal (“the Portal”) Our e-sourcing portal site is free to register on. To view details of the Opportunity via the Portal please click the following link and enter your Username and Password: https://www.capitalesourcing.com/web/login.shtml Or browse as follows: - Connect to https://www.capitalesourcing.com - Enter your Username and Password - Go to Published Opportunities - Click on the Project Title to view details

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://www.capitalesourcing.com/web/login.shtml ↗

Submission deadline
22 May 2024, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
27 May 2024, 16:00 BST
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

29 Jan 2024 → 5 Feb 2025 · 5 dates
  1. Next notice expected
    29 Jan 2024
  2. Submission deadline
    22 May 2024, 17:00 BST
  3. Bids opened
    27 May 2024, 16:00 BST
  4. Contract starts
    15 Jul 2024, 00:00 BST
  5. Notice published
    5 Feb 2025, 12:22 GMT

Notice history

7 events · 3 releases on Find a Tender · since 26 Apr 2024
  1. Published value updated to £3,000,000
    26 Apr 2024, 17:50 BST
    was £390,000
  2. Status changed to active
    26 Apr 2024, 17:50 BST
  3. Procurement method changed
    26 Apr 2024, 17:50 BST
  4. Deadline published: 22 May 2024, 17:00 BST
    26 Apr 2024, 17:50 BST
  5. Buyer details updated
    26 Apr 2024, 17:50 BST
  6. Status changed to complete
    5 Feb 2025, 12:22 GMT
  7. Buyer details updated
    5 Feb 2025, 12:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £4,274,4861 contract exc. VAT
Bids received 3
Contracts signed 1latest 14 Jan 2025
Awarded toValueDateStatus
Vital Energi Utilities Limited£4,274,486 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Westminster City Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities N/A 64 Victoria Street, London, London, SW1E 6QPContact name, email Published organisation website ↗

Consortium members and other public bodies

  • capitalEsourcingContracting authorityCentral purchasing bodyRegional or local authorityGeneral public services London, LondonContact name, email

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria