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Published 26 Jan 2022, 16:15 GMT

Official UK procurement notice

EBCT 304 - Tender for the provision of Greenspace Services

Official notice

Authority: Erewash Borough Council (Local council)

7 lotsServicesOpen procedure
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: East Midlands (UKF13)
Published estimate£955,000total for 7 lots
Submissions closed 9 Mar 2022awarded 31 Mar 2022
Awarded to T H Heath Contracts6 awards

What is being bought7 lots · detail below

Published requirement description

This tender is for the provision of Greenspace Services across the Borough. The tender is split into Lots as follows:

Lot 1 Open Space Mowing

Lot 2 Flail Mowing

Lot 3 Heavy Plant/Transport

Lot 4 Combined lot – Open space mowing, flail mowing and heavy plant & transport

Lot 5 Churchyard Mowing – Sawley

Lot 6 Herbicide application

Lot 7 Sports pitches renovation

Contractors may bid for individual or combination of Lots above. However, each lot will be evaluated separately and success in one lot does not guarantee success in another.

  • Recurrence: If extensions not taken December 2024. If extensions taken, December 2025 or 2026

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Horticultural services

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£955,000 together) · same evaluation weights on every lot
Lot #1Open Space MowingAwardedRenewalPublished value£200,000

Lot 1 includes the provision of Open space mowing across the Borough.

Estimated volumes are as follows:

Volume: 820,000 Sq, M

Annual cuts: 11 to 15

Delivery: East Midlands
Extensions: Initial contract term is 3 years with 2 options to extend for up to 12 months each. · Initial contract term is 3 years with 2 options to extend for up to 12 months each.Variant bids: not allowed
77300000 Horticultural services
Lot #2Flail MowingAwardedRenewalPublished value£110,000

Lot 2 includes the provision of flail mowing including:

Side flail mowing - Est. 200,000 Linear Km, 2 cuts per annum

Visibility splays - Est. 40,100 Sq M, 3 to 5 cuts per annum

Flail hedge cutting - Est. 3,300 Linear Km, 2 cuts per annum

Rear flail mowing - Est. 368,200 Sq M, 1 to 2 cuts per annum

Delivery: East Midlands
Extensions: Initial contract term is 3 years with 2 options to extend for up to 12 months each. · Initial contract term is 3 years with 2 options to extend for up to 12 months each.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services77300000 Horticultural services
Lot #3Heavy Plant Equipment, Operator and TransportAwardedRenewalPublished value£50,000

Lot 3 includes the provision of heavy plant with operator.

It is estimated that on an annual basis, the Contractor will be required to provide approximately, 300 hours of work.

Delivery: East Midlands
Extensions: Initial contract term is 3 years with 2 options to extend for up to 12 months each. · Initial contract term is 3 years with 2 options to extend for up to 12 months each.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #4Combined lot including Lot 1, Lot 2 and Lot 3CancelledRenewalPublished value£360,000

Lot 4 is for delivery of Lots 1, 2, and 3. The specification is as per the individual lot specifications detailed above.

Delivery: East Midlands
Extensions: Initial contract term is 3 years with 2 options to extend for up to 12 months each. · Initial contract term is 3 years with 2 options to extend for up to 12 months each.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #5Church Yard MowingAwardedRenewalPublished value£35,000

Lot 5 includes specialist mowing at All Saints Church, Tamworth Rd, Sawley, NG10 3AT.

The site needs mowing on a monthly basis (7 x per season)

Delivery: East Midlands
Extensions: Initial contract term is 3 years with 2 options to extend for up to 12 months each. · Initial contract term is 3 years with 2 options to extend for up to 12 months each.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #6Use of herbicidesAwardedRenewalPublished value£160,000

Lot 6 includes the provision of herbicide application, to include footpaths, pavements and pedestrianised areas across the Borough

Estimated volumes are detailed below:

Herbicide application - Est. 550 Linear Km

Annual applications - 2 to 3

Delivery: East Midlands
Extensions: Initial contract term is 3 years with 2 options to extend for up to 12 months each. · Initial contract term is 3 years with 2 options to extend for up to 12 months each.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #7Sports pitch renovationsAwardedRenewalPublished value£40,000

Lot 7 includes the annual renovation of the Council’s sports pitches.

This will include approximately 25 football pitches and 4 rugby pitches.

Delivery: East Midlands
Extensions: Initial contract term is 3 years with 2 options to extend for up to 12 months each. · Initial contract term is 3 years with 2 options to extend for up to 12 months each.Variant bids: not allowed
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Lot distribution rule: The Council intends to award either Lot 1, Lot 2 and Lot 3 individually or Lot 4. An exercise will undertaken to ascertain the most economically advantageous award decision.
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · If extensions not taken December 2024. If extensions taken, December 2025 or 2026
First published
26 Jan 2022, 16:15 GMT
Last source update
16 Jun 2022, 11:18 BST
Award evaluation window
9 Mar 2022 – …
Authority reference
DN592907
FTS notice number
2022/S 000-016519
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesHorticultural services
Delivery area
East Midlands (UKF13)
Official registry OCID
ocds-h6vhtk-030fba Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
9 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
9 Mar 2022, 12:15 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

9 Mar 2022 → 16 Jun 2022 · 3 dates
  1. Submission deadline
    9 Mar 2022, 12:00 GMT
  2. Bids opened
    9 Mar 2022, 12:15 GMT
  3. Notice published
    16 Jun 2022, 11:18 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Jun 2022, 11:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £548,6816 contracts exc. VAT
Bids received 9
Contracts signed 6latest 31 Mar 2022
Awarded toValueDateStatus
Lot 1 · Open Space Mowing1 award
T H Heath Contracts£247,439 †—Awarded
Lot 2 · Flail Mowing1 award
T H Heath Contracts£108,392 †—Awarded
Lot 3 · Heavy Plant Equipment, Operator and Transport1 award
T H Heath Contracts£8,750 †—Awarded
Lot 5 · Church Yard Mowing1 award
T H Heath Contracts£30,100 †—Awarded
Lot 6 · Use of herbicides1 award
T H Heath Contracts£99,000 †—Awarded
Lot 7 · Sports pitch renovations1 award
T H Heath Contracts£55,000 †—Awarded

1 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Open Space Mowing1bids———
2 · Flail Mowing2bids———
3 · Heavy Plant Equipment, Operator and Transport1bids———
5 · Church Yard Mowing1bids———
6 · Use of herbicides3bids———
7 · Sports pitch renovations1bids———

Contracting authority & participating public bodies

Erewash Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Ilkeston, East Midlands, DE7 5RPContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria