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Find a TenderAwardedContract details notice
Published 17 Jul 2025, 08:29 BST

Official UK procurement notice

EBCQ 25-027 - Tender for the provision of event security at Ilkeston Charter Fair

Official notice

Authority: Erewash Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: East Midlands (UKF13)
Published estimate£36,000≈ £20k / year · £43,200 inc. VAT25% above published estimate
Submissions closed 8 Aug 2025awarded 1 Oct 2025
Awarded to Chase Services Group Ltd
Contract term 1 yr 10 moends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

The Council is seeking Tenders for the provision of event security at Ilkeston Charter Fair. The provision of the services is described in more detail in the invitation to tender document. Please note, this tender is for services at Ilkeston Charter Fair only.

CPV: Security services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 10 moSMEVCSEPublished value£36,000
Contract period: 1 Oct 2025 – 31 Jul 2027 (1 yr 10 mo) · up to 31 Jul 2029 with extensionsValue: £36,000 exc. VAT · £43,200 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: There is an option to extend for two further 12 month periods subject to funding, business need and satisfactory performance
79710000 Security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Jul 2025, 08:29 BST
Last source update
6 Oct 2025, 11:55 BST
Authority reference
EBCQ 25-027
FTS notice number
2025/S 000-040692
Latest notice
Contract details notice (UK7)
Classification (CPV)
Security services
Delivery area
East Midlands (UKF13)
Official registry OCID
ocds-h6vhtk-0560ba Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowed
Access & registration note: Free regional portal
Submission deadline
8 Aug 2025, 14:00 BST
Clarification deadline
30 Jul 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Submissions must be made electronically via the e-procurement system

www.eastmidstenders.org ↗

Timeline

17 Jul 2025 → 6 Oct 2025 · 5 dates
  1. Tender notice published
    17 Jul 2025, 08:29 BST
  2. Clarification questions by
    30 Jul 2025, 16:00 BST
  3. Submission deadline
    8 Aug 2025, 14:00 BST
  4. Contract starts385 days ago
    1 Oct 2025, 00:00 BST
  5. Latest notice published379 days ago
    6 Oct 2025, 11:55 BST

Notice history

3 events · 2 releases on Find a Tender · since 17 Jul 2025
  1. Tender notice published
    17 Jul 2025, 08:29 BST
    UK4
  2. Contract details notice published
    6 Oct 2025, 11:55 BST
    UK7
  3. Status changed to complete
    6 Oct 2025, 11:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £45,0001 contract exc. VAT
Contracts signed 1latest 1 Oct 2025
Awarded toValueDateStatus
Chase Services Group LtdSME£45,000 †—Awarded

Contracts

  • Contract 1 · Chase Services Group LtdSME

    Signed
    1 Oct 2025
    Value
    £45,000
    Period
    1 Oct 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
    Status
    active
    Extensions
    There is an option to extend for two further periods of 12 months subject to funding, business need and satisfactory performance.

Contracting authority & participating public bodies

Erewash Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJQT-8342-ZMZN Wharncliffe Road, Ilkeston, East Midlands, DE7 5RPContact email

Bidders & participating suppliers

1 commercial party on the notice
  • CHASE SERVICES GROUP LTDAwarded supplierGB-COH: 08987610GB-PPON: PDMX-5898-ZRMJ 250A High Road, Ilford, London, IG1 1YSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsThis tender is being managed electronically. In order to express interest and download the invitation to tender documents, please go to the link above.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender