Official UK procurement notice
Eastern Colleges Group - Building Cleaning Services
Authority: Suffolk Academies Trust (Education)
What is being bought3 lots · detail below
Published requirement descriptionEastern Colleges Group are looking for proposals for their building cleaning requirements at their West Suffolk College, Abbeygate Sixth Form, Built Environment Campus, Fore Street Campus, Haverhill Campus, Sudbury Campus and UPDC (HE) Campus.
This tender will be split into 3 lots representing the sites based in Mid-Suffolk (West Suffolk College, Abbeygate Sixth Form, Built Environment Campus and UPDC (HE) Campus), South Suffolk (Fore Street Campus, Haverhill Campus and Sudbury Campus), and the final lot for all sites combined.
CPV: Building-cleaning services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£2,499,999 together) · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lotLot #1Mid-Suffolk sitesCancelledPublished value£833,333
This Lot comprises of the West Suffolk College, Abbeygate Sixth Form College, Built Environment Campus and HE Campus all based within the Bury St. Edmunds area of Suffolk.
If you are only interested in working with the aforementioned College sites, then please only submit a bid for Lot 1. If you are interested in working with the sites detailed in Lot 1 and Lot 2 and would like to be considered for each Lot individually as well, please mark your interest for, and submit a response to Lot 1, Lot 2 and Lot 3.
If you are only interested in working strictly with all sites, please only respond to Lot 3.
Please note, the College will either award a supplier for Lot 1 and Lot 2, or for Lot 3 only.
The anticipated value of this Lot is £2,000,000.
Lot #2South Suffolk sitesCancelledPublished value£833,333
This Lot comprises of the Fore Street Campus, Haverhill Campus and Sudbury Campus.
If you are only interested in working with the aforementioned College sites, then please only submit a bid for Lot 2. If you are interested in working with the sites detailed in Lot 1 and Lot 2 and would like to be considered for each Lot individually as well, please mark your interest for, and submit a response to Lot 1, Lot 2 and Lot 3.
If you are only interested in working strictly with all sites, please only respond to Lot 3.
Please note, the College will either award a supplier for Lot 1 and Lot 2, or for Lot 3 only.
The anticipated value of this Lot is £500,000.
Lot #3All sites combinedAwardedPublished value£833,333
This Lot comprises of all College sites included in Lot 1 and Lot 2.
If you are interested in working with the sites detailed in Lot 1 and Lot 2 and would like to be considered for each Lot individually as well, please mark your interest for, and submit a response to Lot 1, Lot 2 and Lot 3.
If you are only interested in working strictly with all sites, please only respond to Lot 3.
If you are only interested in working with the sites detailed in either Lot 1 or Lot 2, please only respond to the respective lot.
Please note, the College will either award a supplier for Lot 1 and Lot 2, or for Lot 3 only.
The anticipated value of this Lot is £2,500,000.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Staffing: 30%
- Customer Care: 15%
- Service Delivery: 10%
- Added Value: 10%
- price: 35%
Published award criteria (5)
- Staffing: 30.00%
- Customer Care: 15.00%
- Service Delivery: 10.00%
- Added Value: 10.00%
- Price: 35.00%
- Suitability
No pass/fail elements for technical and professional ability section.
- Economic & financial standing
Current Assets are equal to or greater than Current Liabilities.
Minimum: £10m Employer's Liability Insurance £5m Public Liability Insurance - Technical & professional ability
No pass/fail elements for technical and professional ability section.
Minimum: Please refer to the SQ document for minimum levels required.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Mar 2023, 11:36 GMT
- Last source update
- 24 Jul 2023, 15:12 BST
- Authority reference
CA12085 - RFTS- FTS notice number
2023/S 000-021325- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b55cFind a Tender
- Performance terms
The tender documents are provided for transparency purposes only. Suppliers only need to complete the SQ document (and provide 3 x references) then upload these by the SQ deadline. The top 6 scoring suppliers will then be formally invited to tender, invited to the site visit etc. At this stage we will only accept questions surrounding the SQ document.
- Review procedure
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
Publisher note: Section II.3) – dates refer to the initial contract period and do not include the options of any extensions. Section IV.3.5) – any dates shown are an estimate. In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available. The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers. The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
How it was run
Official notice- Submission deadline
- 25 Apr 2023, 10:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
25 Apr 2023 → 24 Jul 2023 · 2 dates- Submission deadline25 Apr 2023, 10:00 BST
- Notice published24 Jul 2023, 15:12 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Jul 2023, 15:12 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · All sites combined1 award | |||
| Churchill Contract Services Limited | £2,184,642 † | — | Awarded |
2 further award records carry no date or value.
Contracts
Lot 3 - All sites combined · Churchill Contract Services Limited
- Signed
- 24 Jul 2023
- Value
- £2,184,642
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · All sites combined | 4bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Tenet Education Services LtdMediation bodyReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Churchill Contract Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.