Find a TenderClosed
Published 10 Aug 2023, 16:50 BST

Official UK procurement notice

E-Rostering System for Care Units

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedure
Published estimate£800,000exc. VAT
Submissions closed 29 Jan 2024
Next notice expected 17 Nov 2023
Notice summaryFrom the published notice

E Rostering System for Care Homes within Hampshire. Hampshire County Council Adults Health and Care Directorate was seeking tenders for an upcoming tender for the supply of an E-Rostering (Work Scheduling) System / Application for its Care Homes within Hampshire and or operated by Hampshire County Council.

What is being bought

Published requirement description

E Rostering System for Care Homes within Hampshire.

Hampshire County Council Adults Health and Care Directorate was seeking tenders for an upcoming tender for the supply of an E-Rostering (Work Scheduling) System / Application for its Care Homes within Hampshire and or operated by Hampshire County Council.

HCC Care is formed of 7 areas within Hampshire County Council, Older Adults; Nursing, Residential, Younger Adults; Respite, Residential, Crisis & Day opportunities. Total of 37 Services. 15 of which are already using existing E-Rostering system.

CPV: For computer software · Health and social work services · IT services: consulting, software development, Internet and support · In information technology · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1E-Rostering System for Care Units within HampshireCancelledRenewalPublished value£800,000

E-Rostering System for Care Units within Hampshire.

Hampshire County Council have been managing and operating Care Homes for a number of years, and are in need of a Rostering Work Scheduling System to assist with the efficient operation of the Care Homes via the rostering of support staff.

The Council intended to appoint a single supplier to provide this rostering system across Hampshire under a single contract.

Delivery: South East · Care Homes in Hampshire owned and / or operated by Hampshire County Council, including new Care Homes built within the term of the contract and the removal of Care Homes as they become decommissioned and replaced with new facilities.
Extensions: The Council is proposing an initial contract term of 2 years (24 Months), with optional extension periods of up to 2 years at a time to a maximum of 10 years.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation1
  • Suitability

    In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation and user requirements.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Aug 2023, 16:50 BST
Last source update
5 Jun 2024, 14:01 BST
Award evaluation window
29 Jan 2024 – …
Authority reference
AS20997
FTS notice number
2024/S 000-017433
Classification (CPV)
For computer softwareHealth and social work servicesIT services: consulting, software development, Internet and supportIn information technologySoftware package and information systems
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-03eed9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation and user requirements.

Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum ten (10) calendar days standstill period at the point that information on the conclusion of the Contract is communicated to all tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing information from the Contracting Authority before the conclusion of the Contract. Such additional information should be requested from the address at I.1 of this notice. If an appeal regarding the conclusion of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.

Publisher note: Contract not awarded as no suitable or compliant bids were recieved.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
29 Jan 2024, 14:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
29 Jan 2024, 14:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Nov 2023 → 5 Jun 2024 · 4 dates
  1. Next notice expected
    17 Nov 2023
  2. Submission deadline
    29 Jan 2024, 14:00 GMT
  3. Bids opened
    29 Jan 2024, 14:01 GMT
  4. Notice published
    5 Jun 2024, 14:01 BST

Notice history

6 events · 3 releases on Find a Tender · since 21 Dec 2023
  1. Status changed to active
    21 Dec 2023, 11:37 GMT
  2. Procurement method changed
    21 Dec 2023, 11:37 GMT
  3. Deadline published: 29 Jan 2024, 14:00 GMT
    21 Dec 2023, 11:37 GMT
  4. Buyer details updated
    21 Dec 2023, 11:37 GMT
  5. Status changed to complete
    5 Jun 2024, 14:01 BST
  6. Buyer details updated
    5 Jun 2024, 14:01 BST

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238UJContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England WalesReview body London
  • High Court of England and WalesReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria