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AwardedFind a Tender · award Update

E-Job Planning Software Licences

Buyer: Hywel Dda University Health Board →

BuyerHywel Dda University Health Board
StatusAwarded
DeadlineNot published
ValueValue not published
Published22 May 2026

What is being bought

Hywel Dda University Health Board (HDUHB) have awarded a contract to renew their 600 E-Job Plan Licences which are utilised across the Health Board to accurately map clinical activity to service demand whilst also supporting clinicians with their administrative duties. This contract aligns the Health Board with NHS Wales who have standardised across a range of workforce licences.The system enables HDUHB to assess the plans consultants have signed up to in terms of the number of sessions whether teaching, outpatients or theatres signed up to against the number actually achieved.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleThe Health Board required E-Job Planning Software Licences to support medical workforce planning, appraisal, and compliance in line with the NHS Wales digital transformation agenda. The solution is uniquely designed to integrate with the Health Board’s existing Allocate eRostering platform with no other suppliers available to offer equivalent interoperability. Also, using a different supplier would fragment workforce data, create duplication, and risk errors in clinical job planning and compliance reporting. The system must integrate seamlessly with existing Allocate Software solutions already deployed within the Health Board to ensure continuity of service, compliance with statutory requirements, and delivery of critical workforce planning outcomes without unnecessary delay. This direct award is made under the provisions of Section 41 and Schedule 5 of the Procurement Act 2023, specifically given the exclusive integration and the absence of reasonable alternatives that can deliver the same level of interoperability and functionality without disproportionate cost and risk.
Rationale classificationsadditionalRepeatExtensionPartialReplacement, singleSuppliersTechnicalReasons
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

P0019A - E-Job Planning Software Licences

Statusactive
Value£345,306

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05e7d6
Latest release ID047831-2026
Latest release timestampFri May 22 2026 11:59:19 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsDirect award
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
22 May 2026awardUpdate, contractUpdate047831-2026
14 Jan 2026award, contract003046-2026
24 Nov 2025award, contract076659-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
22 May 2026 · 047831-2026 · awardUpdate, contractUpdate
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14 Jan 2026 · 003046-2026 · award, contract
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24 Nov 2025 · 076659-2025 · award, contract
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  "buyer": {
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    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKL14",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "48330000",
              "scheme": "CPV",
              "description": "Scheduling and productivity software package"
            },
            {
              "id": "48610000",
              "scheme": "CPV",
              "description": "Database systems"
            }
          ]
        }
      ],
      "title": "P0019A - E-Job Planning Software Licences",
      "value": {
        "amount": 345306,
        "currency": "GBP",
        "amountGross": 414367.2
      },
      "status": "pending",
      "documents": [
        {
          "id": "076659-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/076659-2025",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-11-24T17:31:59Z"
        }
      ],
      "suppliers": [
        {
          "id": "GB-PPON-PMDT-3379-BBLR",
          "name": "Allocate Software TA RLDatix Limited"
        }
      ],
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-12-15T23:59:59+00:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2030-12-30T23:59:59+00:00",
        "startDate": "2025-12-31T00:00:00+00:00"
      },
      "mainProcurementCategory": "goods"
    }
  ],
  "tender": {
    "id": "P0019A",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "E-Job Planning Software Licences",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Hywel Dda University Health Board (HDUHB) are looking to renew their 600 E-Job Plan Licenses which are utilised across the Health Board to accurately map clinical activity to service demand whilst also supporting clinicians with their administrative duties. This will align the Health Board with NHS Wales who have standardised across a range of workforce licences.\nThe system enables HDUHB to assess the plans consultants have signed up to in terms of the number of sessions whether teaching, outpatients or theatres signed up to against the number actually achieved. ",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The Health Board requires E-Job Planning Software Licences to support medical workforce planning, appraisal, and compliance in line with the NHS Wales digital transformation agenda. The solution is uniquely designed to integrate with the Health Board’s existing Allocate eRostering platform with no other suppliers available to offer equivalent interoperability. Also, using a different supplier would fragment workforce data, create duplication, and risk errors in clinical job planning and compliance reporting.\nThe system must integrate seamlessly with existing Allocate Software solutions already deployed within the Health Board to ensure continuity of service, compliance with statutory requirements, and delivery of critical workforce planning outcomes without unnecessary delay.\nThis direct award is made under the provisions of Section 41 and Schedule 5 of the Procurement Act 2023, specifically given the exclusive integration and the absence of reasonable alternatives that can deliver the same level of interoperability and functionality without disproportionate cost and risk.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      },
      {
        "id": "userChoice"
      }
    ]
  },
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      "id": "GB-PPON-PXWV-6492-CGMN",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Josh Wood",
        "email": "josh.wood@wales.nhs.uk"
      }
    },
    {
      "id": "GB-PPON-PMDT-3379-BBLR",
      "name": "Allocate Software TA RLDatix Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI75",
        "country": "GB",
        "locality": "Richmond",
        "postalCode": "TW9 2QE",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor 1 Church Road"
      },
      "details": {
        "url": "https://www.rldatix.com/en-uki/",
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "PMDT-3379-BBLR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "Claire.Ackerman@rldatix.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}