Official UK procurement notice
E-Job Planning Software Licences
Procurement agent: Hywel da University Health Board·On behalf of: Cardiff and Vale University Health Board
What is being bought
Published requirement descriptionHywel Dda University Health Board (HDUHB) have awarded a contract to renew their 600 E-Job Plan Licences which are utilised across the Health Board to accurately map clinical activity to service demand whilst also supporting clinicians with their administrative duties. This contract aligns the Health Board with NHS Wales who have standardised across a range of workforce licences.The system enables HDUHB to assess the plans consultants have signed up to in terms of the number of sessions whether teaching, outpatients or theatres signed up to against the number actually achieved.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 17:31 GMT
- Last source update
- 22 May 2026, 12:59 BST
- Authority reference
P0019A- FTS notice number
2026/S 000-047831- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e7d6Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement; Single Suppliers Technical Reasons
- Published justification
The Health Board required E-Job Planning Software Licences to support medical workforce planning, appraisal, and compliance in line with the NHS Wales digital transformation agenda. The solution is uniquely designed to integrate with the Health Board’s existing Allocate eRostering platform with no other suppliers available to offer equivalent interoperability. Also, using a different supplier would fragment workforce data, create duplication, and risk errors in clinical job planning and compliance reporting. The system must integrate seamlessly with existing Allocate Software solutions already deployed within the Health Board to ensure continuity of service, compliance with statutory requirements, and delivery of critical workforce planning outcomes without unnecessary delay. This direct award is made under the provisions of Section 41 and Schedule 5 of the Procurement Act 2023, specifically given the exclusive integration and the absence of reasonable alternatives that can deliver the same level of interoperability and functionality without disproportionate cost and risk.
Notice history
5 events · 3 releases on Find a Tender · since 24 Nov 2025- Transparency notice published24 Nov 2025, 17:31 GMTUK5
- Contract signature expected15 Dec 2025, 23:59 GMTscheduled
- Contract details notice published14 Jan 2026, 11:43 GMTUK7
- Contract details notice published22 May 2026, 12:59 BSTUK7
- Buyer details updated22 May 2026, 12:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ALLOCATE SOFTWARE LTDP0019A - E-Job Planning Software Licences31 Dec 2025 – 30 Dec 2030 | £345,306 | — | Awarded |
Contracts
P0019A - E-Job Planning Software Licences · ALLOCATE SOFTWARE LTD
- Signed
- 23 Dec 2025
- Value
- £345,306
- Period
- 31 Dec 2025 – 30 Dec 2030
- Status
- active
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Cardiff and Vale University Health BoardBeneficiary authority
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityPublic authority - sub-central governmentWelsh devolved regulations applyManagement of the procurement process from planning through to award and supporting with contract management.
Bidders & participating suppliers
1 commercial party on the notice- Allocate Software TA RLDatix LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender