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Find a TenderAwardedContract details notice
Published 5 Feb 2026, 10:06 GMT

Official UK procurement notice

e-ITT for the provision of Ice Cream Concession for Calshot

Official notice

Authority: New Forest District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable
Sectors: Food, beverages, tobacco and related products (15)Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ3)
Concession value (operator's revenue)£100,000operator revenue, not the authority's budget
Submissions closed 6 Mar 2026awarded 22 Mar 2026
Awarded to RUSSELL'S MOBILE CATERING LTD
Contract term 1 yrends 31 Mar 2027 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

New Forest District Council (NFDC) intends to procure a concession operator to provide ice cream and non‑alcoholic hot and cold drink sales at Calshot Spit Car Park. The concession will operate under a Permit issued by the Council, allowing trading from a Council‑approved fixed location within the car park.

The contract will run from 1 April 2026 to 31 March 2027, with the option for the Council to extend annually for up to a total of five terms (until 31 March 2031).

This concession supports visitor services and ensures high standards of hygiene, safety, and customer experience at Calshot Spit.

CPV: Ice cream and similar products · Restaurant and food-serving services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£100,000
Contract period: 1 Apr 2026 – 31 Mar 2027 (1 yr) · up to 31 Mar 2031 with extensionsValue: £100,000 exc. VAT · £100,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: The contract will run from 1 April 2026 to 31 March 2027, with the option for the Council to extend annually for up to a total of five terms (until 31 March 2031).
15555000 Ice cream and similar products55300000 Restaurant and food-serving services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Cost - 70% Service Quality - 30% Please See Appendix A- Cost Service Quality response form for sub-criteria weighting. For further explanation of the scoring methodology please see the Guide for Tenderers attached.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Feb 2026, 10:06 GMT
Last source update
24 Mar 2026, 10:15 GMT
Authority reference
DN805768
FTS notice number
2026/S 000-010296
Latest notice
Contract details notice (UK7)
Classification (CPV)
Ice cream and similar productsRestaurant and food-serving services
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-0647ad Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
6 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

5 Feb 2026 → 1 Apr 2026 · 4 dates
  1. Tender notice published257 days ago
    5 Feb 2026, 10:06 GMT
  2. Submission deadline228 days ago
    6 Mar 2026, 12:00 GMT
  3. Latest notice published210 days ago
    24 Mar 2026, 10:15 GMT
  4. Contract starts202 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 5 Feb 2026
  1. Tender notice published
    5 Feb 2026, 10:06 GMT
    UK4
  2. Contract details notice published
    24 Mar 2026, 10:15 GMT
    UK7
  3. Status changed to complete
    24 Mar 2026, 10:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £150,0001 contract inc. VAT; no net value published
Contracts signed 1latest 22 Mar 2026
Awarded toValueDateStatus
RUSSELL'S MOBILE CATERING LTDSME£150,000 inc. VAT †—Awarded

Contracts

  • Contract 1 · RUSSELL'S MOBILE CATERING LTDSME

    Signed
    22 Mar 2026
    Value
    £150,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    1 Year contract with option to extend by 1 year up to four times.

Contracting authority & participating public bodies

New Forest District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTPC-7449-MJHN Appletree Court, Beaulieu Road, Lyndhurst, South East, SO43 7PAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • RUSSELL'S MOBILE CATERING LTDAwarded supplier 5 FOREST EDGE PARK, GARDENERS LANE, Southampton, South East, SO51 6FZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll correspondence is via the Councils e-tendering portal ProContract hosted on the South East Business Portal (SEBP).

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender