Dynamic Purchasing System (DPS) for Flying Start Childcare placements

{
  "id": "063006-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-10-07T16:15:56+01:00",
  "ocid": "ocds-h6vhtk-044469",
  "buyer": {
    "id": "GB-FTS-1551",
    "name": "Torfaen County Borough Council"
  },
  "tender": {
    "id": "T.4602",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "With the option to extend for up to a further period of forty-eight (48) months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The purpose of the Flying Start programme is to support families to give children the best start in life; offer improved child opportunities through high quality registered childcare and universal parenting support programmes, for example, Early Language Development; and improve engagement of families with Flying Start opportunities by offering local services based within Flying Start communities. The Flying Start programme is Welsh Government funded.\nThe Flying Start childcare provision will be provided for children who live in the Flying Start postcode catchment areas from the term after their second birthday until the term of their third birthday, to enable smooth transition into their rising 3 place in Early Years Education.\nWelsh Government Flying Start Guidance states that Childcare is required to run 5 days for 2.5 hours a day for 39 weeks a year (term time) with some Council and setting discretion for flexibility where parents are attending training or working. Settings should be able to offer some flexibility for no more than 2 sessions per day, but this arrangement is exceptional and must be agreed by the Council in advance of the offer being made to the family. Any arrangements made without prior Council approval of placement, will be the responsibility of the setting to finance.",
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL16"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85312100",
            "scheme": "CPV",
            "description": "Daycare services"
          },
          {
            "id": "80100000",
            "scheme": "CPV",
            "description": "Primary education services"
          },
          {
            "id": "80110000",
            "scheme": "CPV",
            "description": "Pre-school education services"
          }
        ]
      }
    ],
    "title": "Dynamic Purchasing System (DPS) for Flying Start Childcare placements",
    "value": {
      "amount": 1200000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "hasDynamicPurchasingSystem": true
    },
    "description": "This DPS opportunity for an open procurement procedure and is being tendered in accordance with Section 9 (Light touch contracts) of the Act defines a ‘light touch contract’ and provides for regulations to specify which services (referred to in the regulations as ‘light touch services’) can be procured under a light touch contract.\nUnder these regulations the Council is not required to procure these services in line with the full extent of the 2023 Regulations and is able to determine itself the arrangement structure and the procedures for awarding contracts, subject to ensuring compliance with the principles of transparency and equal treatment of Service Provider. To best meet the needs of the services the Council shall  regulation 69-71 for light touch frameworks.\nThe procurement process, as stated within the tender documents follows a clear, structured and transparent process to ensure a fair and level playing field is maintained at all times and that all Service Providers are treated equally and fairly.\nThe Council reserves the right to terminate this procedure and cancel this DPS at any given time. Additionally, if you are successful in being selected onto this DPS, the Council reserves the right to terminate the selection, if at any time it is discovered that a Service Provider has made any material misrepresentation and/or have not notified the Council about any material changes in relation to the information provided as part of the pre-qualification process\nThe Council reserves the right to remove such Organisation from this procurement process. In the event mini competitions and associated procurement documents have been issued, the Council may require the Organisation to return the tender documents which will be deemed void.  If an error or misrepresentation is not discovered until after the contract is awarded, the Council reserves the right to terminate the contract and recover all costs incurred as a result of the termination from the Organisation.",
    "secondStage": {
      "invitationDate": "2029-11-06T00:00:00Z"
    },
    "tenderPeriod": {
      "endDate": "2029-10-30T12:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "85312110",
      "scheme": "CPV",
      "description": "Child daycare services"
    },
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "bidValidityPeriod": {
        "durationInDays": 1440
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "As stated in the Dynamic Purchasing Documentation"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "As stated in the Dynamic Purchasing Documentation"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1551",
      "name": "Torfaen County Borough Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL16",
        "locality": "Torfaen",
        "postalCode": "NP4 6YB",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Pontypool"
      },
      "details": {
        "url": "https://www.torfaen.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Torfaen County Borough Council"
      },
      "contactPoint": {
        "url": "https://supplierlive.proactisp2p.com/Account/Login",
        "name": "Emma Treadgold",
        "email": "emma.treadgold@torfaen.gov.uk",
        "telephone": "+44 1633647360"
      }
    },
    {
      "id": "GB-FTS-1050",
      "name": "The High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts Of Justice, The Strand"
      },
      "identifier": {
        "legalName": "The High Court"
      }
    }
  ],
  "language": "en",
  "description": "The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration.\nNB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means.\nTender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council.\nE-Tender access information:\n— Go to https://supplierlive.proactisp2p.com/Account/Login\nYou can access the opportunity by completing the following steps:\nIf you have not already signed-up to the Proactis Supplier Portal, click \"Signup\", complete the required information and then click \"Register\".\n— Registration should only be performed once for each Organisation.\n— If you think that someone in your Organisation may have already registered on this Portal then you must not register again.\n— Please contact the Primary Contact in order to arrange access to the Portal.\nAn activation email will be sent to the email address of your primary contact.\nClick on the link contained within the email to activate your account.\nSign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail.\nComplete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page; on page 8, create a new password.\nClick \"Complete Registration\"\nClick on the Red Box marked \"Opportunities\", type Torfaen in the box at the top of the page called \"Search by customer reference, title or customer name...\" and click \"Search\"\nIdentify the Opportunity with the title of “T.4602- Dynamic Purchasing System (DPS) for Flying Start Childcare placements “and click the White Arrow in a Blue Circle on the right-hand side of the line.\nClick \"Register Interest\" Then click the Telescope button on the left-hand side of the page, then enter \"Torfaen\" in the box at the top of the page called \"Search by customer reference, title or customer name... and click \"Search\".\nYou will now see that the “T.4602- Dynamic Purchasing System (DPS) for Flying Start Childcare placements” Opportunity now to Private. Click the White Arrow in a Blue Circle.\nIt is recommended that you read the information provided in the documents that can be found if you click the line marked \"Request Documents\" before attempting to answer any of the questions.\n(WA Ref:156362)",
  "initiationType": "tender"
}

{
  "id": "006570-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-02-29T15:59:59Z",
  "ocid": "ocds-h6vhtk-044469",
  "buyer": {
    "id": "GB-FTS-1551",
    "name": "Torfaen County Borough Council"
  },
  "tender": {
    "id": "T.4544",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "With the option to extend for up to a further period of forty-eight (48) months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Council is to establish a high quality and cost-effective Dynamic Purchasing System (DPS) under the Light Touch Regime of the Public Contract Regulations 2015.  The mechanism of the DPS allows new settings the ability to join at any time during the period of the DPS, as set out in this document.\nAll communication for this process will be conducted via the Council’s e-tendering portal-Proactis Plaza https://supplierlive.proactisp2p.com/Account/Login.  It is the Service Providers responsibility to ensure their contact details within the Council’s e-tendering portal-Proactis Plaza are accurate.  If you have any questions or require any clarifications these must be submitted via the ‘Messaging’ function within the portal as soon as possible and in any case received no later than seven (7) days before the due date of Applications.  Any questions received after this date may not be answered.\nThe Council reserves:-\n1. the right to withdraw this contract notice and opportunity advertised at any time\n2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.\nAll economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.\nUnder no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise",
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL16"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85312100",
            "scheme": "CPV",
            "description": "Daycare services"
          },
          {
            "id": "80100000",
            "scheme": "CPV",
            "description": "Primary education services"
          },
          {
            "id": "80110000",
            "scheme": "CPV",
            "description": "Pre-school education services"
          }
        ]
      }
    ],
    "title": "Dynamic Purchasing System (DPS) for Flying Start Childcare placements",
    "value": {
      "amount": 1500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "hasDynamicPurchasingSystem": true
    },
    "description": "Creation of a Dynamic Purchasing System (DPS) for Flying Start Childcare placements\nUnder Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.\nThe Council reserves:-\n1. the right to withdraw this contract notice and opportunity advertised at any time\n2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.\nAll economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.\nUnder no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise",
    "secondStage": {
      "invitationDate": "2028-03-31T00:00:00+01:00"
    },
    "tenderPeriod": {
      "endDate": "2024-04-01T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "85312110",
      "scheme": "CPV",
      "description": "Child daycare services"
    },
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "bidValidityPeriod": {
        "durationInDays": 1440
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "As stated in the Dynamic Purchasing Documentation"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "As stated in the Dynamic Purchasing Documentation"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1551",
      "name": "Torfaen County Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL16",
        "locality": "Torfaen",
        "postalCode": "NP4 6YB",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Pontypool"
      },
      "details": {
        "url": "https://www.torfaen.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Torfaen County Borough Council"
      },
      "contactPoint": {
        "url": "https://supplierlive.proactisp2p.com/Account/Login",
        "name": "Emma Treadgold",
        "email": "emma.treadgold@torfaen.gov.uk",
        "telephone": "+44 1633647360"
      }
    },
    {
      "id": "GB-FTS-1050",
      "name": "The High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts Of Justice, The Strand"
      },
      "identifier": {
        "legalName": "The High Court"
      }
    }
  ],
  "language": "en",
  "description": "(WA Ref:139528)",
  "initiationType": "tender"
}