DWP Records Management Services

{
  "id": "012614-2021",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 2,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2021-06-04T22:44:02+01:00",
  "ocid": "ocds-h6vhtk-02b8b7",
  "buyer": {
    "id": "GB-FTS-18612",
    "name": "Department for Work and Pensions"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:615650-2020:TEXT:EN:HTML"
    }
  ],
  "awards": [
    {
      "id": "012614-2021-ecm_9143-1",
      "title": "DWP Records Management Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-18613",
          "name": "Restore Plc Document Management Services Division"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ecm_9143",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The services require that the supplier is responsible for the provision of a records management service which shall include the requirement to undertake a file audit and consolidation exercise over the contract period to validate the DWP record holdings and manage the space effectively within the Heywood Store. This is to ensure that come the end of the contract term, the boxes DWP plans to transfer to an off-site facility are at the optimum capacity and contents are validated as accurate.\nDWP currently utilise the O’Neills system as it’s records management IT system and the supplier is required to fully manage and maintain the system on behalf of DWP.\nThe supplier is required to provide a help‑desk service to answer DWP user's enquiries in relation to the records management IT system and other general service enquiries related to the provision of the services.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Heywood Store, Manchester Road, Heywood, Lancashire OL10 2PZ"
        },
        "deliveryAddresses": [
          {
            "region": "UKD36"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311100",
            "scheme": "CPV",
            "description": "Document management system"
          },
          {
            "id": "63121100",
            "scheme": "CPV",
            "description": "Storage services"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "79995100",
            "scheme": "CPV",
            "description": "Archiving services"
          },
          {
            "id": "92512100",
            "scheme": "CPV",
            "description": "Archive destruction services"
          }
        ]
      }
    ],
    "title": "DWP Records Management Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "On-Site Records Management service. The primary business as usual operational elements of the Records Management Requirements are:\n• Intake & Return of records\n• Storage of records\n• Retrieval\n• Destruction of records\n• Secure removal of confidential waste\n• Management and maintenance of Records Management IT system\n• User support\n• Provision of Records Management consumables\nAs well as the BAU requirements listed, this contract also includes the requirement for a full File Audit of all records in storage. This will include the validation, reconciliation and consolidation of all Items.",
    "reviewDetails": "The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties to take action in the High Court. Any such action must be brought within the relevant time limits. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the court may award damages and in the case of specified breaches of the rules may also order the termination of the contract and the levying of fines. Precise deadlines and the situations in which the deadlines can be extended are contained within part 3 of the Public Contracts Regulations 2015 (SI 2015/102).",
    "classification": {
      "id": "79996100",
      "scheme": "CPV",
      "description": "Records management"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-18612",
      "name": "Department for Work and Pensions",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "Blackpool",
        "postalCode": "FY4 5ES",
        "countryName": "United Kingdom",
        "streetAddress": "Commercial Directorate, Peel Park: The Shell, Level 2, Brunel Way"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/department-for-work-pensions",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "10",
            "scheme": "COFOG",
            "description": "Social protection"
          }
        ]
      },
      "identifier": {
        "legalName": "Department for Work and Pensions"
      },
      "contactPoint": {
        "name": "RECORDSMANAGEMENT.HEYWOOD@DWP.GOV.UK",
        "email": "RECORDSMANAGEMENT.HEYWOOD@DWP.GOV.UK",
        "telephone": "+44 2045210262"
      }
    },
    {
      "id": "GB-FTS-18613",
      "name": "Restore Plc Document Management Services Division",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Redhill",
        "postalCode": "RH1 5DY",
        "countryName": "United Kingdom",
        "streetAddress": "The Databank, Unit 5 Redhill Distribution Centre"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "05169780",
        "legalName": "Restore Plc Document Management Services Division"
      }
    },
    {
      "id": "GB-FTS-18614",
      "name": "Department for Work and Pensions",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "SW1H 9NA",
        "countryName": "United Kingdom",
        "streetAddress": "Caxton House, Tothill Street"
      },
      "identifier": {
        "legalName": "Department for Work and Pensions"
      }
    },
    {
      "id": "GB-FTS-18615",
      "name": "Department for Work and Pensions",
      "roles": [
        "mediationBody"
      ],
      "address": {
        "locality": "Blackpool",
        "postalCode": "FY4 5ES",
        "countryName": "United Kingdom",
        "streetAddress": "Commercial Directorate, Peel Park, The Shell, Level 2, Brunel Way"
      },
      "identifier": {
        "legalName": "Department for Work and Pensions"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "012614-2021-ecm_9143-1",
      "title": "DWP Records Management Services",
      "value": {
        "amount": 9400000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "012614-2021-ecm_9143-1",
      "dateSigned": "2021-05-26T00:00:00+01:00"
    }
  ],
  "description": "Suppliers Instructions:\nHow to Express Interest in this Tender:\n1. Register on the eSourcing portal (this is only required once):\nhttps://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)\n2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box\n3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).\nFor further assistance please consult the online help, or the eTendering help desk.\nDWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.",
  "initiationType": "tender"
}