DPS Transport for Education, Social care and other transport requirements (East Lothian Council)

{
  "id": "034979-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-04-17T09:33:13+01:00",
  "ocid": "ocds-h6vhtk-06647e",
  "buyer": {
    "id": "GB-FTS-1747",
    "name": "East Lothian Council"
  },
  "links": [
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      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000828906"
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  ],
  "tender": {
    "id": "ELC-26-0730",
    "lots": [
      {
        "id": "1",
        "title": "MPVs (5-8 seats), including salon cars (4 seats).",
        "status": "active",
        "renewal": {
          "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.\nThis Lot is for MPVs (5-8 seats) including salon cars (4 seats). Additional information: Economic Operators may be excluded from this competition if they are in any of the\nsituations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
        "secondStage": {
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          "minimumCandidates": 100
        },
        "awardCriteria": {
          "criteria": [
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              "type": "quality",
              "description": "10"
            },
            {
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              "description": "90"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 2880
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)",
        "status": "active",
        "renewal": {
          "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.\nThis Lot is for MPVs- Wheelchair Accessible Vehicle (WAV)- (5-8 seats). Additional information: Economic Operators may be excluded from this competition if they are in any of the\nsituations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
        "secondStage": {
          "maximumCandidates": 100,
          "minimumCandidates": 100
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "10"
            },
            {
              "type": "price",
              "description": "90"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 2880
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity",
        "status": "active",
        "renewal": {
          "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.\nThis is is for Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity. Additional information: Economic Operators may be excluded from this competition if they are in any of the\nsituations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
        "secondStage": {
          "maximumCandidates": 100,
          "minimumCandidates": 100
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "10"
            },
            {
              "type": "price",
              "description": "90"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 2880
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Vehicles above 17 seats",
        "status": "active",
        "renewal": {
          "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area.\nThis Lot is for Vehicles above 17 seats. Additional information: Economic Operators may be excluded from this competition if they are in any of the\nsituations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
        "secondStage": {
          "maximumCandidates": 100,
          "minimumCandidates": 100
        },
        "awardCriteria": {
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              "type": "quality",
              "description": "10"
            },
            {
              "type": "price",
              "description": "90"
            }
          ]
        },
        "contractPeriod": {
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        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
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    "items": [
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        "relatedLot": "1",
        "deliveryAddresses": [
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          }
        ],
        "additionalClassifications": [
          {
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            "scheme": "CPV",
            "description": "Taxi services"
          },
          {
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            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          }
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        "additionalClassifications": [
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            "id": "34114400",
            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          },
          {
            "id": "60120000",
            "scheme": "CPV",
            "description": "Taxi services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "additionalClassifications": [
          {
            "id": "60120000",
            "scheme": "CPV",
            "description": "Taxi services"
          },
          {
            "id": "34114400",
            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "additionalClassifications": [
          {
            "id": "60120000",
            "scheme": "CPV",
            "description": "Taxi services"
          },
          {
            "id": "34114400",
            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          }
        ]
      }
    ],
    "title": "DPS Transport for Education, Social care and other transport requirements (East Lothian Council)",
    "value": {
      "amount": 43717860,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "This is a recurring requirement for East Lothian Council. It is anticipated the renewal process will commence 9 months before the expiry\nof this Dynamic Purchasing System in 2034"
    },
    "techniques": {
      "hasDynamicPurchasingSystem": true
    },
    "description": "East Lothian Council (\"ELC\") are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger requirements. Most of the transport will be within East Lothian area.\nELC is setting up a Dynamic Purchasing System (\"DPS\") to procure these contracts. A DPS is completely electronic system and is similar to a framework agreement but a key difference is that, unlike a framework agreement, suppliers can join a DPS at any time.\nContracts operated through this DPS can generally be undertaken by taxis, private hire cars, minibuses and buses, including the requirement for those of these vehicles to be capable of carrying passengers in wheelchairs.\nThe DPS will be split into the following categories:\n-Category 1: MPVs (5-8 seats), including salon cars (4 seats).\n-Category 2: MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)\n-Category 3: Minibus (9-16 seats), including wheelchair accessible vehicles\n-Category 4: Vehicles above 17 seats\nContracts under the DPS will be awarded following mini competitions.",
    "secondStage": {
      "invitationDate": "2034-04-20T00:00:00+01:00"
    },
    "tenderPeriod": {
      "endDate": "2034-04-20T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "East Lothian Council Terms and Conditions apply.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "60112000",
      "scheme": "CPV",
      "description": "Public road transport services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderer(s) not in possession of one of the specified licences will not be given any further consideration.\nThe Tenderer must be any of the following:\ni. the holder of a current Public Service Vehicle (PSV) Operator's Licence; or\nii. a Taxi or Private Hire Car (PHC) operator licensed under the Civic Government (Scotland) Act 1982."
        },
        {
          "type": "economic",
          "minimum": "- Employer’s Liability – in the sum of not less than 5GBP million in respect of any one event and unlimited in the period, for the duration of the contract, unless exempt under the Employer's Liability (Compulsory Insurance) Act 1969.\n- Public Liability – not less than 5GBP million for any one incident and unlimited in total, unless otherwise agreed by the Council in writing.\n-Motor Vehicle Insurance, for each vehicle which must be insured for private hire, including the carriage of passengers and goods for hire and reward purposes. Unlimited cover for third party death or bodily injury; and a minimum of 5 GBP million sterling for third party property damage per claim.",
          "appliesTo": [
            "supplier"
          ],
          "description": "It is a requirement that the Operator holds, or can commit to obtain prior to the commencement of any contract, the minimum levels of insurance stated below."
        },
        {
          "type": "technical",
          "minimum": "Vehicle plate names to demonstrate compliance with criteria III.1.1 and III.2.1",
          "appliesTo": [
            "supplier"
          ],
          "description": "Vehicles Details Form to be completed"
        },
        {
          "type": "technical",
          "description": "The Tenderer must be any of the following:\ni. the holder of a current Public Service Vehicle (PSV) Operator's Licence; or\nii. a Taxi or Private Hire Car (PHC) operator licensed under the Civic Government (Scotland) Act 1982."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1747",
      "name": "East Lothian Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM73",
        "locality": "Haddington, East Lothian",
        "postalCode": "EH41 3HA",
        "countryName": "United Kingdom",
        "streetAddress": "John Muir House"
      },
      "details": {
        "url": "http://www.eastlothian.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181",
        "classifications": [
          {
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "National or federal agency/office"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "East Lothian Council"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "email": "procurement@eastlothian.gov.uk",
        "telephone": "+44 1620827827"
      }
    },
    {
      "id": "GB-FTS-115832",
      "name": "Edinburgh Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Edinburgh Court"
      }
    }
  ],
  "language": "en",
  "description": "-It is a requirement of the contract that all individuals who will be engaged in the delivery of the contracts must be appropriately vetted in accordance with the Protection of Vulnerable Groups (Scotland) Act 2007.\n-Bidders will also be subject to Police Scotland checks and comply with GDPR Data Regulations.\n-Suppliers interested in this opportunity are invited to attend a free webinar event with the Supplier Development Programme.\nPlease note this is a live demonstration of how to bid for this contract using PCS-T.\nThe event is taking place online on 23rd April 2026, 10:30am-12:00pm.\nTo register, visit the following link:\nhttps://www.sdpscotland.co.uk/events/aligned-tender-training-east-lothian-councils-transport-journeys-dps-2074/\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 31372. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nThe Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:\nSub contracting is only allowed in limited circumstances to other operators on the DPS.\nSee the applicable Terms and Conditions of Contract for full details.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThere is a contractual obligation for the delivery of Community Benefits once the aggregate spend with ELC reaches 50K in any financial year.\n(SC Ref:828906)",
  "initiationType": "tender"
}

{
  "id": "020540-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-03-06T15:31:11Z",
  "ocid": "ocds-h6vhtk-06647e",
  "buyer": {
    "id": "GB-FTS-1747",
    "name": "East Lothian Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000825807"
    }
  ],
  "tender": {
    "id": "ELC-26-0730",
    "lots": [
      {
        "id": "4",
        "title": "Vehicles above 17 seats",
        "status": "planned",
        "description": "East Lothian Council wishes to establish a Dynamic Purchasing System (DPS) to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements.\nThis Lot is for vehicles above 17 seats."
      },
      {
        "id": "1",
        "title": "MPVs(5-8 seats), including salon cars (4 seats)",
        "status": "planned",
        "description": "East Lothian Council wishes to establish a Dynamic Purchasing System (DPS) to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements.\nThis Lot is for MPVs(5-8 seats) vehicles, including salon cars (4 seats)."
      },
      {
        "id": "2",
        "title": "MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)",
        "status": "planned",
        "description": "East Lothian Council wishes to establish a Dynamic Purchasing System (DPS) to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements.\nThis Lot is for MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats) vehicles."
      },
      {
        "id": "3",
        "title": "Minibus (9-16 seats), including wheelchair accessible vehicles",
        "status": "planned",
        "description": "East Lothian Council wishes to establish a Dynamic Purchasing System (DPS) to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements.\nThis Lot is for Minibuses (9-16 seats), including minibuses for wheelchair access."
      }
    ],
    "items": [
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "additionalClassifications": [
          {
            "id": "60120000",
            "scheme": "CPV",
            "description": "Taxi services"
          },
          {
            "id": "34114400",
            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          }
        ]
      },
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "additionalClassifications": [
          {
            "id": "60120000",
            "scheme": "CPV",
            "description": "Taxi services"
          },
          {
            "id": "34114400",
            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "additionalClassifications": [
          {
            "id": "60120000",
            "scheme": "CPV",
            "description": "Taxi services"
          },
          {
            "id": "34114400",
            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKM73"
          }
        ],
        "additionalClassifications": [
          {
            "id": "60100000",
            "scheme": "CPV",
            "description": "Road transport services"
          },
          {
            "id": "34114400",
            "scheme": "CPV",
            "description": "Minibuses"
          },
          {
            "id": "34121000",
            "scheme": "CPV",
            "description": "Buses and coaches"
          },
          {
            "id": "34121500",
            "scheme": "CPV",
            "description": "Coaches"
          }
        ]
      }
    ],
    "title": "Dynamic Purchasing System- Transport for Education, Social care and other transport requirements (East Lothian Council)",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Tenders may be submitted for all lots"
    },
    "description": "East Lothian Council wishes to establish a Dynamic Purchasing System (DPS) to meet the education and social care needs of children and vulnerable adults as well as other passenger or transport requirements.",
    "communication": {
      "futureNoticeDate": "2026-04-24T00:00:00+01:00"
    },
    "classification": {
      "id": "60000000",
      "scheme": "CPV",
      "description": "Transport services (excl. Waste transport)"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-1747",
      "name": "East Lothian Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM73",
        "locality": "Haddington, East Lothian",
        "postalCode": "EH41 3HA",
        "countryName": "United Kingdom",
        "streetAddress": "John Muir House"
      },
      "details": {
        "url": "http://www.eastlothian.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "East Lothian Council"
      },
      "contactPoint": {
        "email": "procurement@eastlothian.gov.uk"
      }
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  ],
  "language": "en",
  "description": "Suppliers interested in this opportunity are invited to attend a free webinar event with East Lothian Council in partnership with the Supplier Development Programme.\nPlease note this is a Pre- Supplier online engagement event.\nThe event is taking place online on Thursday 16th April 2026- LINK > https://www.sdpscotland.co.uk/events/talking-tenders-with-east-lothian-council-2073/\nA second session will follow on Thursday 23rd April 2026, offering a live demonstration on how to bid for this contract using Public Contract Scotland Tender (PCS-T) portal.\nLINK-> https://www.sdpscotland.co.uk/events/aligned-tender-training-for-the-elc-transport-journeys-dynamic-purchasing-system-dps-2074/\nPLEASE REGISTER FOR THESE ONLINE EVENTS BY CLICKING ON THE LINKS ABOVE.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=825807.\n(SC Ref:825807)",
  "initiationType": "tender"
}