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Published 18 Apr 2023, 21:47 BST

Official UK procurement notice

Doping Control Sample Collection Equipment

Official notice

Authority: UNITED KINGDOM ANTI-DOPING LIMITED (Central government)

2 lotsGoodsOpen procedureMax 2 lots per supplier
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: East Midlands (UKF2)
Published estimate£450,000total for 2 lots
Submissions closed 18 Jun 2023awarded 13 Dec 2023
Awarded to Berlinger Special AG, Lockcon AG2 awards

What is being bought2 lots · detail below

Published requirement description

UKAD wishes to appoint a supplier(s) of Doping Control Sample Collection equipment. UKAD conducts on average 10,000 Doping Control tests a year across urine and venous

blood Samples, in accordance with the World Anti-Doping Agency (WADA) International Standards for Testing & Investigations (ISTI). The Doping Control Sample Collection

equipment to be provided is as follows:

  • Urine sample 'A' and 'B' bottles/containers
  • Venous blood Sample 'A' and 'B' bottles/containers
  • Venous blood Sample vacutainers and accessory packs
  • Sample Collection Vessels
  • Partial Sample equipment

All equipment must comply with the ISTI. Whilst a single supplier for all Doping Control Sample Collection equipment would be preferable, it is not a requirement for UKAD. Therefore Doping Control Sample Collection equipment will be separated into the following two groups:

  • Urine and venous blood Sample collection equipment
  • Sample Collection Vessels and Partial Sample equipment

Both will be evaluated independently, and a preferred supplier selected for each.

As a Non-Departmental Public Body (NDPB), UKAD is government funded, and therefore annual levels of testing are dependent on UKAD funding levels and are therefore subject to

change. Expected annual equipment requirements are approximately as follows:

  • 9,000 urine Sample 'A' and 'B' bottles/containers
  • 2,000 venous blood Sample 'A' and 'B' bottles/containers
  • 2,000 venous blood Sample vacutainers and accessory packs
  • 13,500 Sample Collection Vessels
  • 3,500 Partial Sample equipment
  • 8 shipments to UKAD logistics storage centre

Suppliers will be expected to be able to meet certain standards/requirements in the production and supply of Doping Control Sample Collection equipment, and customer

service to UKAD. These include (but not limited to):

  • ISO 9001 certification and effective quality control management systems
  • Proven experience of supplying Doping Control Sample Collection equipment to other Anti-Doping Organisations and/or Sample Collection Agencies operating within the framework of the World Anti-Doping Code
  • Positive approach towards sustainability
  • Effective customer service and account management

The above list is not exhaustive and UKAD reserves the right to utilise the appointed provider to cover other aspects of Doping Control Sample Collection equipment.

It is envisaged that the initial contract term will be for a duration of 3 years, however, UKAD wishes to reserve the right to extend the contract for a further 3 years, divided into renewal periods of 12 months each (i.e. 3+1+1+1).

CPV: Sports goods and equipment

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 2 of them · same evaluation weights on every lot
Lot #1Urine and venous blood Sample Collection EquipmentAwardedRenewal

UKAD wishes to appoint a supplier(s) of Doping Control Sample Collection equipment. UKAD conducts on average 10,000 Doping Control tests a year across urine and venous blood Samples, in accordance with the World Anti-Doping Agency (WADA) International Standards for Testing & Investigations (ISTI). The Doping Control Sample Collection equipment for Lot 1 to be provided is as follows:

  • Urine sample 'A' and 'B' bottles/containers
  • Venous blood Sample 'A' and 'B' bottles/containers
  • Venous blood Sample vacutainers and accessory packs

All equipment must comply with the ISTI.

As a Non-Departmental Public Body (NDPB), UKAD is government funded, and therefore annual levels of testing are dependent on UKAD funding levels and are therefore subject to

change. Expected annual equipment requirements for Lot 1 are approximately as follows:

  • 9,000 urine Sample 'A' and 'B' bottles/containers
  • 2,000 venous blood Sample 'A' and 'B' bottles/containers
  • 2,000 venous blood Sample vacutainers and accessory packs
  • 8 shipments to UKAD logistics storage centre

Suppliers will be expected to be able to meet certain standards/requirements in the production and supply of Doping Control Sample Collection equipment, and customer service to UKAD. These include (but not limited to):

  • ISO 9001 certification and effective quality control management systems
  • Proven experience of supplying Doping Control Sample Collection equipment to other Anti-Doping Organisations and/or Sample Collection Agencies operating within the framework of

the World Anti-Doping Code

  • Positive approach towards sustainability
  • Effective customer service and account management

The above list is not exhaustive and UKAD reserves the right to utilise the appointed provider to cover other aspects of Doping Control Sample Collection equipment.

It is envisaged that the initial contract term will be for a duration of 3 years, however, UKAD wishes to reserve the right to extend the contract for a further 3 years, divided into renewal periods of 12 months each (i.e. 3+1+1+1).

Delivery: East Midlands
Extensions: At the discretion of the contracting authority · Initial 3 year duration, followed by 3 further options to renew the contract period for a period of 12 months each.Variant bids: not allowed
37400000 Sports goods and equipment
Lot #2Sample Collection Vessels and Partial Sample EquipmentAwardedRenewal

UKAD wishes to appoint a supplier(s) of Doping Control Sample Collection equipment. UKAD conducts on average 10,000 Doping Control tests a year across urine and venous blood Samples, in accordance with the World Anti-Doping Agency (WADA) International Standards for Testing & Investigations (ISTI). The Doping Control Sample Collection equipment to be provided for Lot 2 is as follows:

  • Sample Collection Vessels
  • Partial Sample equipment

All equipment must comply with the ISTI.

As a Non-Departmental Public Body (NDPB), UKAD is government funded, and therefore annual levels of testing are dependent on UKAD funding levels and are therefore subject to

change. Expected annual equipment requirements for Lot 2 are approximately as follows:

  • 13,500 Sample Collection Vessels
  • 3,500 Partial Sample equipment
  • 8 shipments to UKAD logistics storage centre

Suppliers will be expected to be able to meet certain standards/requirements in the production and supply of Doping Control Sample Collection equipment, and customer service to UKAD. These include (but not limited to):

  • ISO 9001 certification and effective quality control management systems
  • Proven experience of supplying Doping Control Sample Collection equipment to other Anti-Doping Organisations and/or Sample Collection Agencies operating within the framework of

the World Anti-Doping Code

  • Positive approach towards sustainability
  • Effective customer service and account management

The above list is not exhaustive and UKAD reserves the right to utilise the appointed provider to cover other aspects of Doping Control Sample Collection equipment.

It is envisaged that the initial contract term will be for a duration of 3 years, however, UKAD wishes to reserve the right to extend the contract for a further 3 years, divided into renewal periods of 12 months each (i.e. 3+1+1+1).

Delivery: East Midlands
Extensions: At the discretion of the contracting authority · Initial 3 year duration, followed by three further options to renew the contract for a period of 12 months each.Variant bids: not allowed
37400000 Sports goods and equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Apr 2023, 21:47 BST
Last source update
13 Dec 2023, 21:53 GMT
Award evaluation window
19 Jun 2023 – …
FTS notice number
2023/S 000-036722
Classification (CPV)
Sports goods and equipment
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-03c1de Find a Tender
Contract terms
Performance terms

The successful supplier may be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details will be set out in the procurement documents.

Review and risk notes
Review procedure

Any review proceedings should be promptly brought to the attention of Philip Bunt, Chief Operating Officer, UK Anti-Doping, SportPark, 3 Oakwood Drive, Loughborough, LE11 3QF, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ("PCR 2015"). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, PCR 2015. In accordance with PCR 2015, UKAD will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.

Publisher note: Bidders will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from Bidders in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by UKAD at any time. UKAD reserves the right at any time to: i) reject any or all responses and to cancel or withdraw this procurement at any stage; ii) award a contract without prior notice; iii) change the basis, the procedures and the timescales set out or referred to within the procurement documents; iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification); v) terminate the procurement process; and vi) amend the terms and conditions of the selection and evaluation process .

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
18 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
19 Jun 2023, 00:00 BST
Detailed submission instructions & authority contactsFrom official release

www.gov.uk/contracts-finder ↗

Timeline

18 Jun 2023 → 13 Dec 2023 · 3 dates
  1. Submission deadline
    18 Jun 2023, 12:00 BST
  2. Bids opened
    19 Jun 2023, 00:00 BST
  3. Notice published
    13 Dec 2023, 21:53 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Dec 2023, 21:53 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £407,0002 contracts exc. VAT
Bids received 8
Contracts signed 2latest 13 Dec 2023
Awarded toValueDateStatus
Lot 1 · Urine and venous blood Sample Collection Equipment1 award
Berlinger Special AGSME£327,000 †—Awarded
Lot 2 · Sample Collection Vessels and Partial Sample Equipment1 award
Lockcon AGSME£80,000 †—Awarded

Contracts

  • Doping Control Sample Collection Equipment · Berlinger Special AGSME

    Signed
    13 Dec 2023
    Value
    £327,000
    Status
    active

  • Sample Collection Vessels and Partial Sample Equipment · Lockcon AGSME

    Signed
    7 Dec 2023
    Value
    £80,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Urine and venous blood Sample Collection Equipment4bids———
2 · Sample Collection Vessels and Partial Sample Equipment4bids———

Contracting authority & participating public bodies

UNITED KINGDOM ANTI-DOPING LIMITED

Contracting authorityCentral GovernmentBody governed by public lawRecreation, culture and religion GB-COH: 6990867 SportPark, Loughborough, East Midlands, LE11 3QFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria