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Published 15 Jul 2026, 11:39 BST

Official UK procurement notice

Door Entry Service and Maintenance

Official notice

Authority: The Industrial Dwellings Society (1885) Ltd (Public body)

ServicesOpen procedureAbove thresholdSME suitableAccelerated
Sectors: Repair & Maintenance (50) Delivery: London (UKI)
Published estimate£60,000≈ £20k / year · £72,000 inc. VAT
Submissions closed 28 Jul 2026
Contract term 3 yrsends 1 Sept 2029 · up to 1 Sept 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Please note that this is a retender. The specification and scope are unchanged from the original competition. All previous suppliers are eligible to participate.

The Industrial Dwellings Society (IDS) is seeking a qualified contractor to provide maintenance and responsive repairs for intercom systems across 47 communal blocks, covering a total of 1,466 flats.

The scope of the contract includes:

Annual inspections

Emergency call-out coverage

Real-time reporting

Resident coordination

Contractor responsibilities will include servicing and repairing:

Intercom fascia panels

Door entry systems

Associated spare parts

In addition, the contractor will be expected to:

Meet defined response times

Maintain all relevant certifications

Comply fully with health and safety regulations

Uphold standards in quality assurance, inventory control, and data privacy

Where necessary, the contractor may also be required to carry out minor security and structural repairs to access points.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£60,000
Contract period: 1 Sept 2026 – 1 Sept 2029 (3 yrs) · up to 1 Sept 2031 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: Optional Replacement Works During the Term of the Contract, where the Authority identifies that an existing system, asset, or item of equipment has reached the end of its operational life, has become uneconomical to repair, or otherwise requires replacement, the Authority may request the Contractor to submit a quotation for the design, supply, installation, commissioning, and any associated works required for such replacement. Upon receipt of a request from the Authority, the Contractor shall provide a detailed written quotation within a reasonable timescale specified by the Authority. The quotation shall include, as a minimum, the scope of works, specifications, programme, and pricing. The Authority shall be under no obligation to accept any quotation submitted by the Contractor and reserves the right to obtain alternative quotations or procure the replacement works through a separate procurement process. Any replacement works instructed by the Authority and accepted in writing by both Parties shall constitute a variation to the Contract and shall be undertaken in accordance with the terms and conditions of this Contract unless otherwise agreed in writing. The inclusion of this provision does not guarantee any minimum value, volume, or frequency of replacement works to be awarded to the Contractor. · The Authority reserves the right, at its sole discretion, to extend the term of this Contract for a period of up to 1 year beyond the Initial Term. Any extension may be exercised by giving the Supplier not less than three (3) months' written notice prior to the expiry of the Initial Term. The extension will be on the same terms and conditions as set out in this Contract, unless otherwise agreed in writing by both Parties.
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Jul 2026, 11:39 BST
Last source update
15 Jul 2026, 11:39 BST
Award evaluation window
Submission end – 20 Aug 2026
FTS notice number
2026/S 000-066670
Accelerated
State of urgency
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-06cbc2 Find a Tender
Contract terms summary

30 days for valid undisputed invoices

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
28 Jul 2026, 12:00 BST
Clarification deadline
21 Jul 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/theindustrialdwellin… ↗

Timeline

15 Jul 2026 → 1 Sept 2026 · 5 dates
  1. Tender notice published105 days ago
    15 Jul 2026, 11:39 BST
  2. Clarification questions by99 days ago
    21 Jul 2026, 23:59 BST
  3. Submission deadline92 days ago
    28 Jul 2026, 12:00 BST
  4. Award decision expected by69 days ago
    20 Aug 2026, 23:59 BST
  5. Contract starts58 days ago
    1 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    15 Jul 2026, 11:39 BST
    UK4

Contracting authority & participating public bodies

The Industrial Dwellings Society (1885) Ltd

Contracting authorityPublic authority - sub-central government GB-MPR: 14044R · GB-PPON: PMBR-5788-JDCX 143 Stoke Newington Road, London, London, N16 8BPContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender