Official UK procurement notice
Domestic & Commercial Gas Servicing & Maintenance
Authority: River Clyde Homes
What is being bought
Published requirement descriptionRiver Clyde Homes (RCH) is a forward thinking and dynamic ‘not for profit’ social housing provider that owns and manages over 6,000 homes and provides factoring services to a further 2,250 homes in the Inverclyde area of Scotland.
We are looking to procure the services of an experienced and competent contrator to undertake gas servicing, maintenance, repair & (where applicable) appliance replacement of the heating systems residing within our domestic (circa 3500 properties) and commercial (circa 9 properties, RCH Offices / Sheltered Housing Complexes) properties.
- Recurrence: March 2025
CPV: Gas appliance maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1RCH are looking to procure the services of an experienced and competent contractor to…AwardedRenewal
RCH are looking to procure the services of an experienced and competent contractor to undertake domestic and commercial gas servicing, maintenance, repair & (where applicable) appliance replacement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
SPD Question 4A.1 -
It is a requirement of this contract that Bidders and any relevant sub-contractors hold current registration with Gas Safe and are accredited by SELECT / NICEIC or equivalent. Bidders should indicate whether they hold the required registrations, and provide the company registration numbers within this section of the SPD.
- Economic & financial standing
SPD Question 4B.5.1b -
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers Liability Insurance = 10m GBP
SPD Question 4B.5.2 -
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Public Liability Insurance = 10m GBP
Bidders should indicate whether they hold the required cover in the table provided within the SPD.
Minimum: SPD Question 4B.6 - The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies which are deemed financially stable by RCH’s Finance Department, on the strength of their financial report will be… - Technical & professional ability
4C.1.2- Bidders require to provide three examples of the successful delivery of contracts that are close in nature and scope to RCH’s requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract.
Bidders will also be required to provide written references from two of the three clients listed with their response. The references should provide a summary of the works undertaken and indicate the client’s own satisfaction levels with the quality of service they received. Simply providing contact details is not enough, written references from clients are to accompany your SPD response. (worth 50.00% of SPD score)
4C.6. - Bidders are required to provide details of the available on-site operatives (gas engineers, not management staff) who will be involved in performing the contract in the event of a successful bid. This should include staff numbers, and information in relation to the staff members core skills, qualifications, accreditations, experience and competency. As a minimum the engineers must be Gas Safe registered and have undertaken adequate Asbestos training. (worth 30.00 of SPD score)
4C.6.1. - Bidders are required to provide details of the relevant experience and the educational and professional qualifications held by their managerial staff. (worth 10.00% of SPD score)
4C.9. - Bidders are required to provide details of relevant tools, plant o…
Minimum: 4D.1 - Bidders require to confirm whether they are able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001. And Bidders requir…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · March 2025
- First published
- 5 Mar 2021, 11:24 GMT
- Last source update
- 28 Apr 2022, 13:05 BST
- Authority reference
RCH535- FTS notice number
2022/S 000-010948- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0298a7Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators will apply to the contract. This will be detailed at the tender stage.
Publisher note: All SPD's must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the Post Box will not be considered. Any queries relating to the contract must be raised via the 'Question & Answer' function of the PCS website. The response provided to questions 4C1 – 4C9 of the ESPD will be allocated a score based on the following methodology, all other sections of the SPD are scored on a Pass/Fail basis: 0 - Unacceptable 1 - Poor 2 - Acceptable 3 - Good 4 - Excellent Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. Poor - Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. Where a bidder is allocated a score of ‘0’ or 1’ by RCH’s evaluation panel, for any of these questions, they may be disqualified from the procurement process. It is envisaged that the 5 highest scoring bidders will be taken forward to the tender stage. A separate SPD response must be provided for any subcontractor(s) on whose capability and capacity the main bidder relies on in order to meet the selection criteria. (SC Ref:691589)
How it was run
Official notice- Submission deadline
- 5 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
Timeline
5 Apr 2021 → 28 Apr 2022 · 3 dates- Submission deadline5 Apr 2021, 12:00 BST
- Invitations to tender expected16 Apr 2021, 00:00 BST
- Notice published28 Apr 2022, 13:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Apr 2022, 13:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| James Frew Ltd | £2,085,173 † | — | Awarded |
Contracts
Contract 010948-2022-RCH535-1 · James Frew Ltd
- Signed
- 8 Sept 2021
- Value
- £2,085,173
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- James Frew LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.