Official UK procurement notice
DOJ SPD - Provision of a Case Management System for the State Pathologist's Department
Authority: Department of Justice - State Pathologist's Department
What is being bought
Published requirement descriptionDOJ SPD - Case Management System for the State Pathologist's Department.
CPV: Custom software development services · IT services: consulting, software development, Internet and support · Industry specific software development services · Programming services of packaged software products · Programming services of systems and user software · Software configuration services · Software development services · Software implementation services · Software programming and consultancy services · Software supply services · Software-related services · System and support services
The lotProcurement structure
single lot · value publishedLot #1DOJ SPD - Case Management System for the State Pathologist's DepartmentAwardedRenewalPublished value£1,000,000
DOJ SPD - Case Management System for the State Pathologist's Department. Additional information: The core function of the State Pathologist’s Department SPD is to provide an autopsy service for the Coroners Service for Northern Ireland. The SPD also has an important role in providing advice and guidance in other areas of forensic medicine to the police service, DOJ and courts. The SPD is an essential component of the justice system and carries out on average 1,300 Coronial Post Mortem Examinations per annum. The State Pathologist and his department operate under Article 111 of the Criminal Justice Northern Ireland Order 1980 and the statutory duties of the SPD are set out within the Coroners Act 1959 and Coroners Practice and Procedure Rules NI 1963. The Department of Justice DOJ is responsible for employing forensic pathologists. The primary role of the SPD is to carry out autopsies to determine the cause of death when it occurs suddenly, suspiciously or unnaturally,preparing autopsy reports, and giving evidence at coroner inquests. The SPD supports the Police Service of Northern Ireland PSNI and the Public Prosecution Service of Northern Ireland PPS by attending scenes of death or crime, providing expert forensic pathology opinion and advice and giving evidence in court. In addition, the SPD uses valuable knowledge and information gained from postmortem examinations to develop and refine forensic pathology techniques, improve the treatment and healthcare of patients and in the prevention of further similar deaths.. A bespoke Case Management System CMS has been in operation since 2006. The system in place was initially designed as an electronic database to track case related information. It includes an email facility and standard Microsoft applications managed by IT Assist. It is a strategic priority to replace the current CMS with a flexible and adaptable system that allows SPD to deliver on its statutory obligations.. The Contractor must provide, develop and implement including testing and data migration and support a CMS solution that provides a robust new modernised CMS which enhances the extent and quality of management information and produces required data in a timely manner. The Objectives of this project are:
- Compliance with relevant information assurance and information security policies;
- Improved contract and technological flexibility;
- Implementation of robust business continuity and disaster recovery arrangements for this line of business application;
- Implementation of an electronic track and trace system that meets the requirements of the Human Tissue Authority; and.
- The ability to generate meaningful management information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 60%
- Quantitative Criterion: 40%
Published award criteria (2)
- Qualitative Criteria: 60
- Quantitative Criterion: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Nov 2021, 15:05 GMT
- Last source update
- 19 May 2022, 11:46 BST
- Award evaluation window
- 4 Jan 2022 – …
- FTS notice number
2022/S 000-013458- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02fb7bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: The figure indicated in II.1.5. represented an estimated contract value £1m and may increase during the life of the contract to accommodate changes in processing penalty charge notifications, continuous improvements and advancements in technology. Any increases/modifications will be managed in accordance with the relevant public procurement regulations. In addition, neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management. in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice..
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Submission deadline
- 4 Jan 2022, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 4 Jan 2022, 15:30 GMT
Timeline
4 Jan 2022 → 19 May 2022 · 4 dates- Submission deadline4 Jan 2022, 15:00 GMT
- Bids opened4 Jan 2022, 15:30 GMT
- Bids must remain valid until4 Apr 2022, 23:59 BST
- Notice published19 May 2022, 11:46 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 May 2022, 11:46 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Due to the sensitive nature of this contract the supplier name will be withheldSMEContract | £1,129,484 † | — | Awarded |
Contracts
Contract · Due to the sensitive nature of this contract the supplier name will be withheldSME
- Signed
- 17 May 2022
- Value
- £1,129,484
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- Due to the sensitive nature of this contract the supplier name will be withheldAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria