Official UK procurement notice
DoJ - NICTS - The Parole Commissioners NI - Case Management System and Upload Portal
Authority: Department of Justice - Parole Commissioners for Northern Ireland·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe purpose of this procurement is to:
- Develop and implement a comprehensive case management system incorporating the data held within the existing Parole Commissioners of Northern Ireland (PCNI) case management system and supporting excel documentation (this consists of basic/non-complex case information) to support the work of PCNI in the discharge of their functions.
- Provide an upload portal that allows for referral submissions and dossiers to be transferred between the Northern Ireland Prison Service (NIPS) and PCNI.
- Provide technical support and maintenance for the term of the contract plus the facility to make change requests. This contract will start on the Contract Commencement Date and include a period of development up to the Service Commencement Date (This must be no later than 31st August 2023). The support and maintenance will commence following system Service Commencement Date until expiry of the initial period of four years plus two optional extension periods of 12 months each.
CPV: Computer-related services · Database and operating software package · IT services: consulting, software development, Internet and support · Programming services of packaged software products · Software programming and consultancy services · System and support services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£943,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Jul 2022, 13:29 BST
- Last source update
- 18 Oct 2022, 09:28 BST
- Award evaluation window
- 24 Aug 2022 – …
- Authority reference
4188694- FTS notice number
2022/S 000-029263- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0354d9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering.. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach.. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to.. reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this.. occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination.. of the contract at the Contractor's expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of.. Unsatisfactory Performance. A central register of such Notices for supplies and services Contracts will be maintained and published. on. the CPD website. Any Contractor in receipt of multiple Notices of Written Warning or Notices of Unsatisfactory Performance will be. required. to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in. the. Contractor being excluded from all procurement competitions being undertaken by Centres of Procuremen
How it was run
Official notice- Submission deadline
- 24 Aug 2022, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 24 Aug 2022, 15:30 BST
Timeline
24 Aug 2022 → 22 Nov 2022 · 4 dates- Submission deadline24 Aug 2022, 15:00 BST
- Bids opened24 Aug 2022, 15:30 BST
- Notice published18 Oct 2022, 09:28 BST
- Bids must remain valid until22 Nov 2022, 23:59 GMT
Notice history
2 events · 2 releases on Find a Tender · since 18 Oct 2022- Status changed to complete18 Oct 2022, 09:28 BST
- Buyer details updated18 Oct 2022, 09:28 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Restricted for security reasonsContract | £767,843 † | — | Awarded |
Contracts
Contract · Restricted for security reasons
- Signed
- 12 Oct 2022
- Value
- £767,843
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Department for Justice - Parole Commissioners for Northern IrelandContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Any challenges are dealt with by the High Court Commercial Division to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations.Review body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- Restricted for security reasonsAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria