Official UK procurement notice
DOF 4865439 PAN GOVERNMENT PROPERTY MAINTENANCE FRAMEWORK 2024
Authority: Department of Finance (Northern Ireland) (Central government)·Consortium: 2 public authorities
Re-procurement plannedDoF - 6752683 - Property Maintenance Framework 2028 - C001554FS - Preliminary Market Engagement · tender expected
What is being bought3 lots · detail below
Published requirement descriptionFramework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include:
- Planned Preventative Maintenance (Ppm) Works;
- Remedial Maintenance;
- Reactive Maintenance; And
- Projects Up To A Value Of £75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients’ asset portfolios and current budget constraints.
CPV: Building construction work · Building installation work · Electrical installation work · Mechanical engineering installation works · Refurbishment work
How this framework works
From the published notice- Places
- up to 6 suppliers · 7 bids on the busiest of 3 lots (1.2 per place) · 4 appointed
Lots and requirements (3)Procurement structure
3 lots · all with a published value · win at most 3 of them · same evaluation weights on every lotLot #1Property Maintenance Contractor – NorthAwardedRenewalPublished value£32,000,000
Lot #2Property Maintenance Contractor - SouthAwardedRenewalPublished value£30,000,000
Lot #3Property Maintenance Contractor – WestAwardedRenewalPublished value£26,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality 60 Social Value 10: 70%
- price: 30%
Published award criteria (2)
- Quality 60 Social Value 10: 70
- Price: 30
- Suitability
In order for a Contractor to be eligible to participate in this competition they must hold licenses,. accreditation or certificates for specific categories and sectors as set out in the Tender Package Documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “DOF 4865439 PAN GOVERNMENT PROPERTY MAINTENANCE FRAMEWORK 2024” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Feb 2023, 10:43 GMT
- Last source update
- 5 Dec 2024, 06:44 GMT
- Award evaluation window
- 11 Sept 2023 – …
- FTS notice number
2024/S 000-039145- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a50eFind a Tender
- Performance terms
The Economic Operators’ performance on this Contract will be regularly monitored. As. part of its contract management procedures, the Contracting Authority will use the Protocol for Managing Poor Supplier Performance. contained in Procurement Guidance Note PGN 01/12 – Contract Management Principles and Procedures. . www.finance-ni.gov.uk ↗. publications/procurement-guidance-note-0112-contract-management-principles-and-procedures. . If an Economic Operator has received. more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the Contracting Authority, at its discretion,. can consider an Economic Operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the. Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively A. list. of bodies subject. to Northern Ireland Public Procurement Policy can be viewed at www.finance-ni.gov.uk/articles/list-public… ↗. policy-applies .
- Review procedure
This procurement is governed by the Public Contracts Regulations 2015 and.. provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach.. of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the.. point information on the award of the contract is communicated to tenderers. That notification will provide information on the award.. decision.. . The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge.. the award decision before the contract is entered into. Any proceedings relating to any perceived non-compliance with the relevant law.. must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds.. for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good.. reason for doing so)..
Publisher note: The Authority expressly reserves the right (a) not to award any Contract as a result of the procurement process commenced by.. publication of this notice; (b) To make whatever changes it may see fit to the content and structure of the tendering competition; and in.. no circumstances will the Authority be liable for any costs incurred by candidates participating in this competition. Contracts awarded as.. a result of this procurement process shall be considered as a contract made in Northern Ireland and subject to the exclusive jurisdiction.. of the Northern Ireland Courts. The Contracting Authority reserves the right not to award any contracts as a result of this competition... The process may be terminated or suspended at any time without cost or liability to the Contracting Authority. While it intends to do so,.. the Contracting Authority does not bind itself or others to enter into any contract arising out of the procedures envisaged by this notice... No contractual rights expressed or implied arise out of the notice or procedures envisaged by it. The Contracting Authority reserves the.. right to vary its requirements and the procedures relating to the conduct of the award process. The Contracting Authority shall disqualify.. any Economic Operator which is ineligible under Regulation 57 of the Public Contracts Regulations (PCR) (subject to any overriding public.. interest requirement) and reserves the right to disqualify any organisation which: (a) Provides information or confirmations which later.. prove to be untrue or incorrect; (b) Does not supply the information within the timescale required by this notice or by the Invitation to.. Tender Documentation or as otherwise required during the process. . . Instructions on how to submit a tender; - Suppliers must be.. registered on the Contracting Authorities e-procurement portal, eTendersNI available on the following link: https://etendersni.gov.uk/.. epps/home.do . . All suppliers should follow the instructions on how to submit a tender within the Introduction and Brief Explanation.. document held within the documents area for this procurement on the eTendersNI portal..
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=4865439 ↗
- Appointment period ends
- 25 Sept 2023, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 11 Sept 2023, 15:30 BST
Timeline
3 Apr 2023 → 5 Dec 2024 · 5 dates- Next notice expected3 Apr 2023, 00:00 BST
- Bids opened11 Sept 2023, 15:30 BST
- Admission / appointment period endsperiod end, not a bid countdown25 Sept 2023, 15:00 BST
- Bids must remain valid until11 Sept 2024, 23:59 BST
- Notice published5 Dec 2024, 06:44 GMT
Notice history
9 events · 8 releases on Find a Tender · since 21 Jun 2023- Published value updated to £88,000,00021 Jun 2023, 11:42 BSTwas £84,000,000
- Status changed to active21 Jun 2023, 11:42 BST
- Procurement method changed21 Jun 2023, 11:42 BST
- Deadline published: 11 Sept 2023, 15:00 BST21 Jun 2023, 11:42 BST
- Buyer details updated21 Jun 2023, 11:42 BST
- Deadline moved to 18 Sept 2023, 15:00 BST23 Aug 2023, 09:04 BST+7 days · was 11 Sept 2023, 15:00 BST
- Deadline moved to 21 Sept 2023, 15:00 BST8 Sept 2023, 15:41 BST+3 days · was 18 Sept 2023, 15:00 BST
- Deadline moved to 25 Sept 2023, 15:00 BST20 Sept 2023, 10:03 BST+4 days · was 21 Sept 2023, 15:00 BST
- Status changed to complete5 Dec 2024, 06:44 GMT
Published amendments (5 · 3 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | ClassificationII.2.2) | — | — | |
| — | TextII.1.4) | — | The framework may potentially be used by any of the organisations included within the following list List of participants and potential participants - PMF 2024 v2_0.pdf (finance-ni.gov.uk) | |
| — | TextIII.2.2) | The Economic Operators’ performance on this Contract will be regularly monitored. As.part of its contract management procedures, the Contracting Authority will use the Protocol for Managing Poor Supplier Performance. contained in Procurement Guidance Note PGN 01/12 – Contract Management Principles and Procedures. . https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-… | The Economic Operators’ performance on this Contract will be regularly monitored as part of its contract management procedures, the Contracting Authority will use the Protocol for Managing Supplier Poor Performance (Annex K) contained in the Construction Toolkit Construction Toolkit (finance-ni.gov.uk). If an Economic Operator has received more than one current Notice of Written Warning or a Notic… | |
| — | TextII.1.4) | The framework may potentially be used by any of the organisations included within the following list List of participants and potential participants - PMF 2024 v2_0.pdf (finance-ni.gov.uk) | Framework Agreement for the provision of construction related property maintenance services. It is proposed that the Framework will contain Lots. It is anticipated that the overall volume and value of work that will be procured through the proposed new framework will be broadly comparable to the existing framework, with demand being wholly dependent on Clients’ asset portfolios and budgets. The fr… | |
| — | DeadlineTime limit for receipt of tenders or requests to participate change to 18th September 20230 at 3pm. · IV.2.2) | 11 Sept 2023 | 18 Sept 2023 | +7 d |
| — | DeadlineIV.2.2) Time limit for receipt of tenders or requests to participate · IV.2.2) | 18 Sept 2023 | 21 Sept 2023 | +3 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2) | 21 Sept 2023 | 25 Sept 2023 | +4 d |
Amendment of link not working in section II.1.4 List of participants and potential participants https://www.finance-ni.gov.uk/sites/default/files/publications/dfp/List%20of%20participants%20and%20potential%20participants%20-%20PMF%202024%20v2_0.pdf
Extension of time to provide 1 week. Tender Receipt date changed to 18th September 2023 at 3pm.
Change of Tender Receipt date from 18th September to 21st September 2023 at 3pm.
2 amendments published without a description.
Routine re-releases (8)
- 2023-08: 1 release · 23 Aug 2023
- 2023-07: 2 releases · 6 Jul 2023, 7 Jul 2023
- 2023-06: 1 release · 21 Jun 2023
- 2023-02: 1 release · 13 Feb 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Property Maintenance Contractor – North
- Signed
- 15 May 2024
- Value
- £25,812,047
- Status
- active
Lot 2 - Property Maintenance Contractor - South
- Signed
- 15 May 2024
- Value
- £24,683,325
- Status
- active
Lot 3 - Property Maintenance Contractor – West
- Signed
- 15 May 2024
- Value
- £20,187,235
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Property Maintenance Contractor – North | 7bids · 7 electronic · 2 from abroad | 1 | — | — |
| 2 · Property Maintenance Contractor - South | 7bids · 7 electronic · 2 from abroad | 1 | — | — |
| 3 · Property Maintenance Contractor – West | 7bids · 7 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Department of Finance, Construction and Procurement DeliveryContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsThe contracting authority is purchasing on behalf of other contracting authorities
Dispute resolution & review bodies
- Department of Finance, Central Procurement Directorate Procurement Operations BranchReview body
- Department of Finance, Construction and Procurement Delivery, Procurement Operations BranchReview body
Framework contractors & participating bidders
5 commercial parties on the notice- C H C GROUP LTDFramework contractor
- GRAHAM ASSET MANAGEMENTFramework contractor
- GRAHAM ASSET MANAGEMENT LTDFramework contractor
- H J MARTIN LTDFramework contractor
- IRWIN ME LTDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria