Official UK procurement notice
Document Handling and Workflow solution
Authority: ESPO
What is being bought
Published requirement descriptionThis Tender is for the procurement of a document handling and workflow solution, to provide a holistic solution for the processing of incoming and outgoing documents.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 75
- Price: 25
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Jun 2022, 15:30 BST
- Last source update
- 24 Jan 2023, 12:51 GMT
- Award evaluation window
- 28 Oct 2022 – …
- Authority reference
FCTRFQ06/22-01- FTS notice number
2023/S 000-002142- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034657Find a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
- Review procedure
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.
How it was run
Official notice- Submission deadline
- 4 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 60 days from the deadline
- Bids opened
- 28 Oct 2022, 12:01 BST
Timeline
1 Aug 2022 → 24 Jan 2023 · 5 dates- Next notice expected1 Aug 2022, 00:00 BST
- Bids opened28 Oct 2022, 12:01 BST
- Submission deadline4 Nov 2022, 12:00 GMT
- Contract starts1 Jan 2023
- Notice published24 Jan 2023, 12:51 GMT
Notice history
6 events · 6 releases on Find a Tender · since 7 Oct 2022- Published value updated to £100,0007 Oct 2022, 10:17 BSTwas £80,000
- Status changed to active7 Oct 2022, 10:17 BST
- Procurement method changed7 Oct 2022, 10:17 BST
- Deadline published: 28 Oct 2022, 12:00 BST7 Oct 2022, 10:17 BST
- Deadline moved to 4 Nov 2022, 12:00 GMT27 Oct 2022, 12:25 BST+7 days · was 28 Oct 2022, 12:00 BST
- Status changed to complete24 Jan 2023, 12:51 GMT
Published amendments (3 · 3 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 28 Oct 2022 | 4 Nov 2022 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Oct 2022 | 4 Nov 2022 | +7 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 28 Oct 2022 | 11 Nov 2022 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Oct 2022 | 11 Nov 2022 | +14 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 11 Nov 2022 | 18 Nov 2022 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | — | 18 Nov 2022 |
The Closing date for submission of Tenders has been extended to 12 Noon, 18 November 2022.
2 amendments published without a description.
Routine re-releases (6)
- 2022-10: 2 releases · 7 Oct 2022, 27 Oct 2022
- 2022-06: 1 release · 14 Jun 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Agile Automations LimitedSME | £80,000 † | — | Awarded |
Contracts
Contract 002142-2023-1 · Agile Automations LimitedSME
- Signed
- 11 Jan 2023
- Value
- £80,000
- Period
- … – 31 Dec 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids · 13 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Agile Automations LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria