Official UK procurement notice
DN Colleges Group - Provision of a Finance System
Authority: DN Colleges Group (Education)
What is being bought
Published requirement descriptionDN Colleges Group is seeking to procure a cloud-based, off-the-shelf Finance System to replace the current finance platform.
The procurement includes full implementation services such as data migration, environment setup, configuration, testing, training, and mobilisation, leading to a planned go-live of 1 February 2027. The contract will run for 5 years, with two optional extensions of up to 2 years each (5+2+2).
This requirement covers software subscription, hosting, support, maintenance, security, integrations, and all services needed to implement and operate the Finance System throughout the contract term.
CPV: Accounting software package · Billing system · Financial analysis and accounting software package · Financial systems software package · Software development services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£450,000
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical Quality Requirements: 45%
- Added Value Requirements: 10%
- Presentation: 10%
- Schedule of Prices: 35%
Published award criteria (4)
- Technical Quality Requirements
- Schedule of Prices
- Added Value Requirements
- Presentation
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Nov 2025, 14:15 GMT
- Last source update
- 24 Jun 2026, 11:45 BST
- Award evaluation window
- Submission end – 1 Feb 2027
- Authority reference
CA16815- FTS notice number
2025/S 000-078126- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eb26Find a Tender
How it was run
Official notice- Submission deadline
- 12 Jan 2026, 12:00 GMT
- Clarification deadline
- 17 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Timeline
28 Nov 2025 → 1 Feb 2027 · 8 dates- Tender notice published329 days ago28 Nov 2025, 14:15 GMT
- Clarification questions by310 days ago17 Dec 2025, 12:00 GMT
- Submission deadline284 days ago12 Jan 2026, 12:00 GMT
- Assessment summaries sent197 days ago9 Apr 2026, 00:00 BST
- Standstill ends174 days ago1 May 2026, 23:59 BST
- Latest notice published121 days ago24 Jun 2026, 11:45 BST
- Today23 Oct 2026
- Contract startsin 101 days1 Feb 2027
- Award decision expected byin 102 days1 Feb 2027, 23:59 GMT
Notice history
5 events · 3 releases on Find a Tender · since 28 Nov 2025- Tender notice published28 Nov 2025, 14:15 GMTUK4
- Contract award notice published22 Apr 2026, 15:59 BSTUK6
- Status changed to complete22 Apr 2026, 15:59 BST
- Contract details notice published24 Jun 2026, 11:45 BSTUK7
- Contract signature expected31 Jan 2027, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Xledger ltdSME1 Feb 2027 – 31 Jan 2032 · up to 31 Jan 2036Extensions: Extensions allowed: Yes (2 x 24 months) | £350,105 | 9 Apr 2026 | Awarded |
Contracts
DN Colleges Group - Provision of a Finance System · Xledger ltdSME
- Signed
- 5 Jun 2026
- Value
- £350,105
- Period
- 1 Feb 2027 – 31 Jan 2032 · up to 31 Jan 2036 with extensions
- Status
- active
- Extensions
- Extensions allowed: Yes (2 x 24 months)
No agreed KPIs: noAgreedMetricsRationale
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 6 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Xledger UK ltdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender