Find a TenderAwarded

Published 19 Oct 2021, 15:15 BST

Official UK procurement notice

Digital Transformation Design and Implementation of Enterprise Resource Planning and HR&Payroll Solution

Authority: Milford Haven Port Authority (Public body)

2 lotsServicesCompetitive dialogueMax 2 lots to bid

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL1)

Published estimate£350,000total for 2 lots · 1 value update

Submissions closed 11 Nov 2021awarded 20 Apr 2022

Awarded to RSM UK Consulting LLP, MHR2 awards

What is being bought2 lots · detail below

Published requirement description

MHPA is seeking provision of system integrator (“SI”) services for the design, and implementation and ongoing support of an ERP or similar technology platform that will meet the functional requirements

CPV: Computer configurations · Configuration management software package · Operating systems · Software configuration services · Software package and information systems · System and support services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 of them

Lot #1ERP systemAwardedRenewal

Implementation and configuration of an ERP system

Delivery: Wales · Pembrokeshire

Extensions: An option to extend the support agreementSecond stage: 1–15 candidates invited to tenderVariant bids: allowed

48000000 Software package and information systems 48620000 Operating systems 72265000 Software configuration services

Lot #2HR & Payroll System and implementationAwardedRenewal

To provide, implement and configure a HR & Payroll system

Delivery: Wales · Pembrokeshire

Extensions: Option to extend support agreementSecond stage: 1–15 candidates invited to tenderVariant bids: allowed

30211400 Computer configurations 48000000 Software package and information systems 48982000 Configuration management software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot distribution rule: ERP system HR&Payroll Solution

Successive reduction: Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Competitive dialogue
Legal basis: CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 19 Oct 2021, 15:15 BST
Last source update: 8 Nov 2022, 12:38 GMT
FTS notice number: 2022/S 000-031553
Classification (CPV): Computer configurationsConfiguration management software packageOperating systemsSoftware configuration servicesSoftware package and information systemsSystem and support services
Delivery area: Wales (UKL1)
Official registry OCID: ocds-h6vhtk-02eb37 Find a Tender

Publisher note: Tender documentation can be accessed via the Sharepoint link below. All queries must be made via email to [email protected] Tenders must be submitted to [email protected] Sharepoint Link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=hlHQPR (WA Ref:126361)

How it was run

Official notice

Submission deadline: 11 Nov 2021, 09:00 GMT
Submission channel: {"written"}
Accepted languages: en

Timeline

11 Nov 2021 → 8 Nov 2022 · 4 dates

Submission deadline
11 Nov 2021, 09:00 GMT
Invitations to tender expected
19 Nov 2021
Bids must remain valid until
25 Feb 2022, 23:59 GMT
Notice published
8 Nov 2022, 12:38 GMT

Notice history

6 events · 4 releases on Find a Tender · since 5 Nov 2021

Published value published: £350,000
5 Nov 2021, 15:05 GMT
Status changed to active
5 Nov 2021, 15:05 GMT
Procurement method changed
5 Nov 2021, 15:05 GMT
Deadline moved to 11 Nov 2021, 09:00 GMT
5 Nov 2021, 15:05 GMT
+2 days · was 9 Nov 2021, 09:00 GMT
Deadline published: 9 Nov 2021, 09:00 GMT
5 Nov 2021, 15:05 GMT
Status changed to complete
8 Nov 2022, 12:38 GMT

Published amendments (2 · 1 deadline change)

When	What	Before	After	Shift
—	TextCommunication · I.3	https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=hlHQPR	https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=HEuEby
—	TextAdditional information · VI.3	Tender documentation can be accessed via the Sharepoint link below. All queries must be made via email to [email protected] Tenders must be submitted to [email protected] Sharepoint Link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=hlHQPR	Link to PQQ document and NDA Agreement Thank you for the interest you have shown in this opportunity. In case it is unclear, the PQQ and supporting information can be found at the following link. https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=HEuEby More granular information (Appendix 5-7, Functional Matrix) is available to share with you subject to…
—	DeadlineTime limit · IV.2.2	9 Nov 2021	11 Nov 2021	+2 d

Link to PQQ document and NDA Agreement Thank you for the interest you have shown in this opportunity. In case it is unclear, the PQQ and supporting information can be found at the following link. https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=HEuEby More granular information (Appendix 5-7, Functional Matrix) is available to share with you subject to…

Original date was entered incorrectly

Routine re-releases (4)

2021-10: 1 release · 19 Oct 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Contracts signed 2latest 20 Apr 2022

Awarded to	Value	Date	Status
Lot 1 · ERP system1 award
RSM UK Consulting LLP	—	—	Awarded
Lot 2 · HR & Payroll System and implementation1 award
MHR	—	—	Awarded

Contracts

ERP system · RSM UK Consulting LLP
Signed
20 Apr 2022
Value
—
Status
active
HR & Payroll System and implementation · MHR
Signed
15 Apr 2022
Value
—
Status
active

Contracting authority & participating public bodies

Milford Haven Port Authority

Contracting authorityPublic bodyPort-related activities Gorsewood Drive, Milford Haven, Pembrokeshire, Wales, SA73 3ERContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice

MHRAwarded supplier Ruddington Hall, Ruddington, Nottinghamshire, UK, NG116LLContact phone
RSM UK Consulting LLPAwarded supplier Infinity House, Mallard Way, Crewe, North West, CW16ZQContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria