Official UK procurement notice
Digital Preservation Systems DPS
Authority: Jisc (Public body)
What is being bought
Published requirement descriptionThe Dynamic Purchasing System is being established by Jisc to provide Digital Preservation System solutions to institutions.
Institutions generate, consume and keep enormous amounts of Digital Information (“Data”). In order to ensure the long-term sustainability and access to such Data, institutions make use of Digital Preservation (DP) systems to keep the Data both safe (bit preservation) and usable. Digital preservation is a relatively complex process requiring significant storage and processing power. This DPS will enable HEIs and other institutions to be able to efficiently procure Digital Preservation Systems in a way that is compliant with the Public Contract Regulations 2015.
CPV: Administration software package · Archive services · Backup or recovery software package · Compliance software package · Computer back-up services · Content management software package · Data security software package · Data storage services · Electronic data management (EDM) · Facilities management services involving computer operation · File security software package · Library software package · +7 more
How this dynamic market works
From the published notice- Type
- Dynamic market
The lotProcurement structure
single lot · value publishedLot #1Jisc is establishing a DPS that will enable Jisc and its customers to easily purchase…RenewalPublished value£10,000,000
Jisc is establishing a DPS that will enable Jisc and its customers to easily purchase value for money and technically sound Digital Preservation systems. The DPS will enable new
Suppliers who meet the requirements to join the DPS throughout the lifetime of the service.
To ensure maximum benefit for its customers, Jisc will enforce a number of technical entry requirements that any Supplier must fulfil before joining DPS. These are detailed fully in the Request to Participate document and include:
Integrity and Authenticity:
The system must precisely record and manage the integrity and authenticity of the digital content and metadata it holds. It must use an appropriate mechanism to verify that digital content has not accidentally or maliciously been changed over time and utilise metadata to record any actions enacted on the content.
Data Model:
The system should have a comprehensive data model that enables the complex structure of digital objects to be captured on ingest and accurately represented over time as they are managed and preserved.
Exit Strategy:
The system must provide a clear exit strategy to other systems, without vendor lock in. This must ensure that the inevitable migration to a future digital preservation system is possible. It should also minimise the effort and risk involved in such a migration.
Authenticity:
The system must enable authentic digital content and metadata to be ingested.
File Characteristics:
The system must enable authentic digital content and metadata to be ingested.
Replication and Storage Management:
The system must support replication and storage management. The system should have the ability to store multiple copies of ingested digital content on different storage systems in different geographical locations.
Preservation Actions:
The system should enable preservation actions that fulfil preservation plans designed to mitigate identified preservation risks.
Management of Digital Content and Metadata:
The system must support the management of digital content and metadata over time.
Discovery:
The system must enable the controlled discovery of, and access to, digital content and metadata.
Training and support:
The system must provide appropriate training, support and help for users.
The scope of the DPS and institutions eligible to use it are shown in the additional information section and fully detailed in the Request to Participate document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Digital Preservation Systems DPS” is a dynamic market: the contest is a place on its panel, not a single contract.
Competition analysis · published record, not a forecast of who will bid
How Jisc buys Software package and information systems (CPV 48), and who usually turns up
Jisc’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
A local branch does not count if the registered address is elsewhere.
No winner locations published for this authority. Local means a registered address in the delivery region.
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How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 72 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Jisc is establishing a DPS that will enable Jisc and its customers to easily purchase…Published estimate£10m
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid9%
2–345%
4–639%
7+6%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
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Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| TMI Systems LimitedWorked for this buyer | Project and Portfolio Management Systemnotice published Oct 2022 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £361m27 awards in 36m · last 2 months ago | 8 live · £145m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 8% below n=2 | |
| £26m55 awards in 36m · last 1 months ago | 15 live · £3.3m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 11% above n=2 | |
TMI Systems LimitedLarge | £1.4m8 awards in 36m · last 1 months ago | 3 live · £1.1m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 10% below n=4 |
Innaxys LtdSME | £982k4 awards in 36m · last 7 months ago | 2 live · £482k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 22% below n=3 |
| £54k2 awards in 36m · last 5 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Jan 2024, 16:19 GMT
- Last source update
- 19 Jan 2024, 16:19 GMT
- Authority reference
Proc2306- FTS notice number
2024/S 000-001988- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042eacFind a Tender
Publisher note: The scope of the DPS covers purchases by Jisc Services Ltd, Jisc and its members. It also covers purchases by Higher Education institutions, Further Education and Specialist Colleges and Research Council establishments in the UK, and by any other organisations connected to the Janet network, including Local Authorities, Regional Broadband Consortia, or other bodies whose core purpose is the support or advancement of further or higher education or of research. The services are also available for use by any National Research and Education Network(NREN) and the community it serves where the NREN has either a direct connection to Janet or the NREN is a member at any time during the period of this framework of the consortium that operates GÉANT. GÉANT is the pan-European research and education network that interconnects Europe’s NRENs. A list of members of the GÉANT consortium (GÉANT Partners)may be found at the URL below. GÉANT may also use this framework. As HEAnet, the NREN of the Republic of Ireland, is connected both to Janet and is a member of the GÉANT consortium, the framework is available for use by HEAnet, its subsidiaries, member institutions and customers to include schools serviced by the HEAnet school’s network. Many of the above organisations are members of higher and further education purchasing consortia. These consortia are independent organisations that provide a wide range of collaborative purchase agreements to their member institutions. Any member of one of these consortia will be eligible to purchase from this DPS by virtue of its membership, as will members of any other similar purchasing consortium in higher or further education that might be formed during the lifetime of the DPS. Membership lists for existing higher and further education purchasing consortia may be found at: https://www.lupc.ac.uk/member-list https://www.supc.ac.uk/about-us/our-members/our-members http://www.nwupc.ac.uk/our-members http://www.neupc.ac.uk/our-members http://www.hepcw.ac.uk/members/ http://www.apuc-scot.ac.uk/#!/members http://www.geant.net/About/Pages/home.aspx https://www.heanet.ie/who-we-are/our-clients
How to participate & submission route
Official notice Apply via EU-Supply (CTM)- Requests to participate (first stage)
- —
- Admission period ends
- 19 Feb 2029, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
19 Jan 2024 → 19 Feb 2029 · 2 dates- Notice published19 Jan 2024, 16:19 GMT
- Today20 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown19 Feb 2029, 12:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria