Digital Mailroom Services

{
  "id": "054751-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-10T13:46:06+01:00",
  "ocid": "ocds-h6vhtk-06b1d9",
  "buyer": {
    "id": "GB-PPON-PGZW-1429-QQZQ",
    "name": "Trafford Council"
  },
  "tender": {
    "id": "DN818465",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2031-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "79800000",
            "scheme": "CPV",
            "description": "Printing and related services"
          }
        ]
      }
    ],
    "title": "Digital Mailroom Services",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The supplier shall provide a managed service to Trafford Council that will manage the electronic processing of documents received from residents and business in respect of Council Tax, Business Rates, Assessments, Sundry Debtors and ASC via Royal Mail as follows: \n\topening of post from Royal Mail and/or a courier service\n\tpreparation of post,\n\tscanning and indexing,\n\tcontrol and security of received Documents, \n\telectronic transfer of Documents to the Customer's document management system (NEC) to enable the relevant document management system to place images into the relevant user in tray,\n\tback-up and recovery of scanned Documents, \n\tDocument storage and destruction.\n\tReturn of original documents to customers (where required)",
    "communication": {
      "futureNoticeDate": "2026-07-01T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PGZW-1429-QQZQ",
      "name": "Trafford Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD34",
        "country": "GB",
        "locality": "Manchester",
        "postalCode": "M32 0TH",
        "countryName": "United Kingdom",
        "streetAddress": "Trafford Town Hall, Talbot Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PGZW-1429-QQZQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@star-procurement.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "054751-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/054751-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-10T13:46:06+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-19T23:59:59+01:00",
        "description": "All interested suppliers should submit their response via The Chest Portal by 12 noon on Friday 19th June 2026. \nAll information/documents can be found on The Chest Portal and uploaded."
      }
    ]
  },
  "initiationType": "tender"
}